6 Best Multi-Location Scheduling Software in 2026 (Reviewed)

Pabau – Multi-location med spas and clinics: Centralized calendars, multi-location scheduling, location-based pricing, online booking, inventory tracking, and HIPAA-compliant patient management across all sites.

Setmore – Solo providers and small teams: Simple, affordable booking with QR codes, basic team calendars, and easy online scheduling.

Calendly & YouCanBookMe – Individuals or small remote teams: Automated scheduling, calendar sync, reminders, and group booking for coaches, consultants, and cross-time zone teams.

Managing a growing med spa or practice schedule across multiple locations can quickly slip into chaos. One late shift swap, one double-booked provider, and suddenly the whole day is off.

The good news? The best multi-location scheduling software in 2026 makes it much easier to coordinate staff, rooms, and availability across every location, without getting lost in spreadsheets or group chats.

We’ve reviewed six of the best multi-location scheduling software options on the market, comparing them on features, ease of use, scalability, and who they’re best suited for.

Name	Best For (Application)	Standout Feature	Price Starting Point	Overall Rating
Pabau	Multi-location med spas & clinics	All-in-one scheduling + practice management	From ~$69/mo (US)	4.7/5
Setmore	Solo providers, small teams	Generous free tier & QR code booking	Free / ~$5/user/mo	~4.6/5
Calendly	Small teams to enterprise	Automated scheduling & time zone tools	Free / ~$10/user/mo	~4.7/5
YouCanBookMe	Solopreneurs & small businesses	Custom booking pages & time zone support	Free / ~$9–$13/mo	~4.7/5
Connecteam	Mobile/field teams	All-in-one team scheduling and communication	Free (up to 10 users) / ~$29/mo	~4.8/5
Doodle	Group/meeting scheduling	Poll-based time finding	Free / ~$14.95/mo	~4.4/5

Pabau: Best for multi-location practices

Pabau is an all-in-one scheduling and practice management platform that lets multi-location businesses manage all their clinics from a single, unified system.

It lets you keep all your calendars in one place, assign staff shifts to specific locations, set prices by branch, and offer online booking, so clients can pick the location that works best for them.

Key features

Pabau is much more than just an employee scheduling software. It’s a full practice management platform built to make running multiple locations easier.

These multi-locato tools all work together to make day-to-day operations way easier, helping managers keep track of staff, appointments, and making sure nothing slips through the cracks.

Centralized calendars and scheduling

The centralized calendar in Pabau gives you a complete view of staff schedules across all your locations in one place.

Through Pabau’s Scheduler, you can assign shifts to staff members for specific locations. When you create a shift, you explicitly set which location it’s for.

Practice managers can easily spot gaps, overlaps, or conflicts and adjust shifts on the fly. Every location is running smoothly and with fewer employee scheduling headaches for your team.

Location-based pricing & services

You can set different prices and services for each location.

That means if one clinic operates in a more expensive area, or offers different services, you can reflect that in Pabau.

Online booking with location choice

In the online booking widget, clients can pick which location they’d like to visit. This simplifies the client’s life and helps avoid errors in booking across sites.

Inventory management across locations

You can track your stock levels per clinic, monitor where products are running low, and optimize reordering.

Pabau also lets you see trends in product usage across locations, helping you plan purchases more efficiently.

HIPAA compliance and data security

Pabau ensures that all patient data is stored securely and access is controlled by role-based permissions across your locations.

Through Pabau’s compliance tools, you can manage who can view or edit sensitive records, keeping patient information safe at every site. All your locations remain HIPAA-compliant and patient data is fully protected.

Pricing

Pabau plans start from $69/month in the US and £53/month in the UK, with flexible options designed to support practices as they grow.

Every plan includes core features like calendar, online booking, treatment forms, automated client communication, before-and-after photos and much more.

Tier	Number of users	Unlimited number of clients
Startup	1	X – up to 100
Solo	1	✔
Team	2–3	✔
Medium	4–5	✔
Group	6–15	✔
Enterprise	15+	✔

Learn more about Pabau’s plans and pricing on our pricing page.

Where Pabau shines

True multi-location control (not bolt-ons): Pabau lets you run multiple clinics from one system. You can switch between locations easily, keep things consistent, and still set different prices, services, or employee schedules where needed.
Clear oversight without micromanaging: You get a full view of bookings, staff, revenue, and stock across all locations. Each clinic can manage its day-to-day work, while the head office stays in control without slowing anyone down.
One client record, everywhere: Client details, medical history, and forms stay in one place. When a client visits a different location, staff have the full picture. That means safer care and a smoother client experience.

Managing multiple med spa locations doesn’t have to mean more chaos.

Discover the top features for smarter multi-location med spa management.

Where Pabau falls short

Takes time to fully set up: Pabau offers a lot of flexibility, which means initial setup can take some planning. Larger or multi-location teams may need onboarding time to get everything configured the way they want.
Some features are add-ons: Core tools are included, but advanced options like Telehealth and Echo AI are priced separately. This is helpful for flexibility, but it can increase costs for teams that need everything.
Built mainly for medical and aesthetic use: Pabau is a strong fit for med spas and clinics, but it may feel more complex than needed for very small teams or businesses outside healthcare.

Customer reviews

“I love how intuitive Pabau is for managing patient journeys. The integrated appointment scheduling, clinical notes, and treatment photos make it simple to track patient progress and ensure high-quality care.” – Olena K. (G2)

“Pabau booking system has streamlined our operations, improved patient engagement, and freed up valuable staff time. It’s a solid upgrade for any healthcare or wellness practice looking to modernize.” – Christina B. (Capterra)

Who Pabau is best for

Growing med spas and clinics: Pabau is ideal for practices managing multiple locations, offering unified employee scheduling, client records, and staff coordination in one easy-to-use platform.
Multi-location teams needing oversight: Perfect for head offices that want full visibility of bookings, staff, and inventory while letting each clinic operate independently.

One dashboard to rule them all

Stop hopping between calendars and locations. Discover how Pabau keeps your multi-clinic workflow effortless.