Medical inventory management software
Pabau counts the stock, you focus on your clients
Pabau’s medical inventory management software keeps supplies, injectables and retail products in sync across every location and device. Levels update the moment a treatment is logged or a sale goes through. You always know what’s ready, what’s low and what’s out.
Part of Pabau, the practice management platform behind 4,000+ medical practices and medspas across the UK, US and globally
How it works
From setup to reordering, Pabau handles medical supply inventory in one place.
Set up your inventory
Add products, suppliers, and categories under Stock, with a SKU, barcode, and minimum and maximum levels for each item.
Track automatically
Stock deducts as injectables are logged in clinical notes and as products sell at the Point of Sale.
Reorder and review
Get prompted when items fall below par, raise purchase orders in a few clicks, and review usage across the practice.
Log the treatment, we'll count the stock
Pabau tracks every item in real time across your devices and locations. Log an injectable in a client’s notes and the units come straight out of stock. Products carry an injectable type and a default dispensing increment, so injectable stock tracking counts in units, not boxes. Gloves, syringes and other consumables are deducted the same way.
Digital stocktakes in minutes, with barcode scanning
No more late nights with a clipboard and a spreadsheet. Scan each product’s barcode or enter counts by hand, across retail, consumables, or injectables. Run a full or partial digital stocktake whenever it suits. Stock updates live as you go, so counts get finished and your numbers stay honest.
Reorder before you run out
When stock dips below the minimum level you set, Pabau flags it so you’re not watching shelves by hand. Build a purchase order from scratch, or choose “Suggest for me” and let Pabau pre-fill it from your low and empty stock. Purchase order management happens where you already work, so there’s no second system to open.
Product kits and retail bundles you can sell in one click
Package products into one-click kits your team can sell without thinking twice. Aftercare sets, retail product bundles, and multi-buy offers all work the same way. Choose a fixed price, or let per-product discounts build the total. Your margin and the client’s savings stay visible at a glance. Each product still comes out of stock on its own, so the count stays right.
Know what's used and what's sitting idle
Every sale, refund, order and adjustment is logged automatically, giving you a full picture of usage across the practice or med spa. Spot slow-moving products before they turn into dead stock. Base your purchasing on usage figures rather than guesswork.
Supplier management and multi-location inventory control
Connect products to suppliers once and reordering runs itself. Every order ties back to the right supplier and record automatically. Multi-location inventory management tracks levels per site, so a bestseller restock takes a few clicks.
Who Pabau's medical inventory software fits best
Pabau suits medical practices where stock moves through treatments as well as over the counter. Single-room injectors get units deducted from the notes they already write. Multi-location med spas get per-site levels and one purchase order per supplier. Hospitals tracking lot numbers and expiry dates need a dedicated supply chain system instead.
Related features
Frequently asked questions
Medical inventory management software tracks supplies, injectables, and retail products in real time, so a practice can see stock levels, run counts, and reorder. Pabau does this inside the same platform as your bookings and client records, giving you complete clinic stock control.
Yes. Stock levels update as products are used or sold, giving you an accurate picture across every device and location at all times.
Yes. When you log an injectable, Pabau deducts the units from stock automatically. Consumables are tracked the same way, so a full treatment is accounted for without manual logging.
A product kit bundles several products into one item sold at a set price, for example an aftercare set or a retail bundle. You can set a fixed kit price or let Pabau calculate it from per-item discounts. When a kit sells, stock still deducts for each product inside it, so your counts stay accurate.
Yes. Barcode scanning makes it faster to move through inventory and update records without manual data entry. You can also enter counts by hand at any point.
When stock falls below a threshold you set, Pabau prompts you to reorder. You can build an order yourself or use “Suggest for me” to pre-fill it. Pabau raises one purchase order per supplier, tracks it from Processing to Received, and links each product to its supplier.
Yes. You can manage stock across multiple locations from one central system, with levels tracked per location.
No. Inventory sits in the same system as your calendar, client records, and Point of Sale. Stock comes off as you treat and sell, so there is no second system to reconcile.
Never run out mid-treatment again
See how Pabau’s medical inventory management software keeps stock accurate and reordering on time.