7 Best multi-location scheduling software for 2026

The best multi-location scheduling software puts every provider, room and patient on one calendar, so a booking at one site never collides with another. We scored seven tools against the cross-location stress test, five scenarios that break a single-calendar tool the moment you open a second site.

Pabau, the practice platform we build for healthcare and aesthetic groups, is the best software for multi-location scheduling in clinical settings. Pabau is the only tool here to pass all five scenarios. Square Appointments is the budget pick for multi-site service businesses at $49 per location a month.

Connecteam is the one to add when the job is staff shifts rather than patient booking. Opening another site soon? The next-site setup sequence further down gives the seven steps to configure it before its first booking.

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Key takeaways

1. Pabau — best for multi-location healthcare and aesthetic practices that need one patient record, per-site pricing and per-site reporting.

2. Zenoti — the enterprise option for medspa, spa and salon chains running at franchise scale.

3. Square Appointments — the cheapest route to shared multi-location booking for service businesses, priced per location.

4. SimplyBook.me — flexible online booking with a dedicated multiple-locations feature for smaller multi-site teams.

5. Acuity Scheduling — simple calendar-based booking for teams that can model each site or provider as a calendar.

6. Connecteam — staff shift scheduling across sites, free for up to 10 users, with no patient booking.

7. Setmore — the free starting point for small teams, with linked accounts instead of one shared multi-site calendar.

Once you run three or four sites, the pricing model matters more than the headline price. The table below shows how each tool charges as well as what it costs.

1. Pabau: Best for multi-location healthcare and aesthetic practices

Pabau is an all-in-one practice management app that runs every location from one account. Staff schedules, rooms, services, prices and patient records all sit in the same system, so multi location booking management happens in one place. The front desk at one site sees exactly what the front desk at another sees.

Key features

• Centralized calendar and scheduling: Pabau shows every location in one calendar, and you switch sites with the Location button instead of logging in again.
• Rooms and equipment per location: Each room is linked to the locations and services it supports. Pabau warns you when an overlapping booking would double-book it.
• Location-based pricing and services: Set a different price or service list for each site from the same service record.
• Online booking with location choice: Patients pick their nearest or usual location before they choose a treatment and time.
• Reporting per location and as a whole: Compare revenue and bookings site by site, or roll them up for the group.
• Stock per location: Track inventory levels at each site, so one branch does not run out while another overorders.

Where Pabau shines

• One patient record, everywhere: Medical history, consent forms and treatment notes follow the patient to any branch they book.
• Permissions by location: Pabau restricts who can view payments, reports or patient files, so staff see only what their role needs.
• No feature gating: Every subscription includes every feature, so a second or third location never forces a plan upgrade.

Where Pabau falls short

• Setup takes planning: Pabau uses structured onboarding rather than a free trial, because rooms, services and rules per site need configuring first.
• Built for healthcare depth: A single-site salon or barber will pay for clinical tools it never opens.
• Credits for some features: SMS, telehealth and Pabau Scribe, our AI scribe, run on top-up credits alongside the subscription.

Who Pabau is best for

Pabau is best for healthcare and aesthetic groups where providers, rooms and patients move between sites. It suits med spas, dermatology and wellness practices, and multi-provider medical groups that report on each branch separately.

Pricing

Pabau prices by the number of locations and users, and every subscription includes the full platform. A demo gives you a quote for your exact mix of sites and staff.

2. Zenoti: Best for enterprise spa, salon and medspa chains

Zenoti is enterprise software for salons, spas, medspas and fitness businesses, and its multi-location tools are built for networks rather than single sites. Zenoti says a single account manages unlimited locations with centralized reporting and shared guest profiles.

Key features

• Network-wide guest profile: Service history, forms and membership balances are visible at any location, according to Zenoti.
• Credential-aware booking: MDs, NPs, PAs, RNs and aestheticians each get a calendar limited to the treatments they are qualified to perform.
• Room and equipment checks: Zenoti checks provider, room and equipment availability before a booking is confirmed.

Where Zenoti shines

• Franchise operations: Zenoti for Franchise is designed for standard menus and settings across many owners.
• One calendar view: Real-time availability across providers and locations sits in a single calendar.

Where Zenoti falls short

• Opaque pricing: Zenoti publishes no prices, so you cannot compare cost before a sales call.
• Enterprise weight: A practice with two or three sites may find the rollout heavier than the problem it solves.

Who Zenoti is best for

Zenoti is best for spa, salon and medspa chains with many locations, or franchise groups that need the same menu and rules across owners.

Pricing

Zenoti does not publish prices and states that multi-location pricing is customized to each footprint, checked on zenoti.com in September 2026.

3. Square Appointments: Best budget pick for multi-site service businesses

Square Appointments is the booking side of Square, and its pricing is the easiest in this list to model. As scheduling software for multi site service businesses, Square Appointments charges a monthly fee for each location on Plus and Premium. Multi-location management starts on Plus.

Key features

• Multi-location management: Square lets you manage calendars, staff and online bookings across locations on Plus and Premium.
• Resource management: Premium assigns rooms, chairs, stations and other resources to the services that need them.
• Deposits and no-show fees: Appointment deposits come on every plan, and cancellation fees start on Plus.

Where Square Appointments shines

• Predictable cost: The per-location fee makes a new site a known monthly number.
• Payments built in: In-person card rates fall from 2.6% + 15¢ on Free to 2.4% + 15¢ on Premium.

Where Square Appointments falls short

• Rooms cost triple: Room booking needs Premium at $149 per location, three times the Plus fee.
• Retail-first records: Square keeps customer profiles for sales and bookings, not medical histories or consent forms.

Who Square Appointments is best for

Square Appointments is best for non-clinical service businesses, such as salons and spas, that want published per-location prices and payments in the same account.

Pricing

Prices come from Square’s own appointments pricing page, checked in September 2026, and the monthly fee applies to each location you run.

4. SimplyBook.me: Best for smaller multi-site teams on a budget

SimplyBook.me is an online booking system for service businesses, and its Multiple Locations custom feature puts location first on the booking page. You link service providers to each location, and their working hours then apply there.

Key features

• Multiple Locations: Locations appear as the first booking step and connect to the providers who work there.
• Related Resources: Rooms or equipment attach to a service, and slots disappear when a resource runs out.
• Plan-based limits: Each tier caps monthly bookings and providers, from 50 bookings on Free to 2,000 on Premium.

Where SimplyBook.me shines

• Low entry cost: The Free plan covers one provider and 50 bookings a month.
• Classes and packages: SimplyBook.me handles group sessions as well as one-to-one appointments.

Where SimplyBook.me falls short

• Service-to-location limits: SimplyBook.me relates locations only to providers, so a service follows whoever performs it.
• Enterprise-only group view: The Cluster Interface for multi-location access sits on the custom-priced Enterprise plan.

Who SimplyBook.me is best for

SimplyBook.me is best for small multi-site teams with moderate volume that want a configurable booking page without a sales call.

Pricing

SimplyBook.me lists its plans in euros on its own pricing page, checked in September 2026.

5. Acuity Scheduling: Best for calendar-first teams

Acuity Scheduling, owned by Squarespace, handles multiple sites by giving each employee or location its own calendar. That works well for self-service booking, but the location lives in the calendar setup rather than in the system itself.

Key features

• Calendars per employee or location: Acuity suggests separate calendars for each staff member or site.
• Resources: Rooms or equipment cap how many appointments run at once across calendars.
• Intake forms: Custom forms collect details and terms before the appointment.
• Time zones per location: Premium gives each staff member or location its own time zone, so a site in another state books in local time.

Where Acuity Scheduling shines

• Fast to launch: A single-calendar Starter plan is live in minutes.
• HIPAA on Premium: Acuity signs a business associate agreement, known as a BAA, on Premium and above.

Where Acuity Scheduling falls short

• Calendar math: 10 staff calendars exceed Standard’s six, which pushes a small group onto Premium.
• Thin clinical depth: Intake forms are not a treatment record, so clinical notes still live somewhere else.

Who Acuity Scheduling is best for

Acuity Scheduling is best for wellness, coaching and small service teams that book mostly online and can treat each site as a calendar.

Pricing

Prices come from Acuity Scheduling’s own plans page, checked in September 2026.

6. Connecteam: Best for staff shift scheduling across locations

Connecteam is shift scheduling software with time tracking built in, so it covers multi location staff scheduling rather than patient booking. Pick Connecteam when your headache is planning which staff member works at which site, because patients cannot book through it.

Key features

• Shift scheduling: Build, repeat and share shifts, with jobs to represent each location or role.
• Time clock: GPS clock-in, with geofence sites from the Advanced plan.
• Multiple schedules: Up to six schedules on Advanced and up to 12 on Expert.

Where Connecteam shines

• Free for small teams: The Small Business plan covers up to 10 users at no cost.
• Flat pricing: Paid plans cover the first 30 users for one monthly fee.

Where Connecteam falls short

• No patient-facing tools: Connecteam has no booking page, patient records or payments.
• Two systems to maintain: Practices still need a separate booking tool, so the rota and the calendar can drift apart.

Who Connecteam is best for

Connecteam is best for businesses whose multi-location headache is staff rostering, and for practices that rota support staff outside their booking system.

Pricing

Prices are for the Operations Hub on Connecteam’s own pricing page, checked in September 2026.

7. Setmore: Best free starting point for small teams

Setmore is free for up to four users, with unlimited appointments, payments and a branded booking page on its Free plan. That plan is the closest you will get to multi location scheduling software free of charge.

The catch is structure. Setmore handles multiple locations by linking separate accounts under one login. Setmore says each account keeps its own appointments, staff, customers, billing and settings, and only the login is shared.

Key features

• Free plan: Unlimited appointments, payments and a branded booking page for up to four users.
• Linked location accounts: Owners and admins switch between locations with one login, a Pro feature in early release.
• Pro upgrades: SMS reminders, two-way calendar sync, deposits and recurring appointments.

Where Setmore shines

• Zero cost to start: A small team can take online bookings without a subscription.
• Low per-user price: Pro costs $5 per user a month on annual billing.

Where Setmore falls short

• No shared calendar: A provider working at two locations sits in two unlinked accounts, so double-booking stays possible.
• HIPAA conflict: Setmore says HIPAA accounts cannot use multi-location linking yet.

Who Setmore is best for

Setmore is best for solo providers and small teams who want free online booking today and can live with separate accounts per site.

Pricing

Prices come from Setmore’s own pricing page, checked in September 2026, and Pro is charged for each user in each account.

The cross-location stress test: How each tool handles more than one site

The cross-location stress test checks five scenarios that break single-calendar tools. They cover shared staff, room-bound equipment, one patient record, per-site pricing and per-site reporting. Each one is a question worth asking in a demo, with a live example rather than a slide.

1. One provider at two locations in the same week. Separate calendars per site cannot see each other. A provider booked downtown on Tuesday can still show as free at the suburban site. In a demo, book the same provider at both sites in overlapping slots and watch whether the second booking is blocked.
2. A room-bound resource booked with the provider. A laser that lives in one treatment room is a second constraint on top of the provider. Ask the vendor to book two providers for laser treatments at the same time, and check that the second slot disappears.
3. A patient who books at a second site with history recorded at the first. If records are stored per site, the second provider treats without the consent form or notes from the first visit. Open the patient at the second site and confirm the earlier forms are there.
4. Services, prices and deposit rules that differ by location. A downtown site may charge more, or skip a service another site offers. Change one price at one site and check that the online booking page shows each site its own price.
5. Reporting by location from one login. Owners need revenue, utilization and no-shows per site without exporting from three accounts. Ask for a site-by-site revenue report and a group total from the same screen.

The table scores each pick on what its own website or help center documents. A partial pass means the tool needs a higher plan or a workaround, and “not documented” scores zero.

Plotted as a matrix, the scores follow one pattern. Appointment tools pass the first scenario easily, and most start to slip at rooms and records.

The rating on each provider card above is that tool’s stress-test score, so the stars and the matrix always agree.

When you need dedicated multi-location software

You need dedicated multi-location software once a provider works at two sites in one week, or a room-bound device must be booked with the provider. Before that point, one shared calendar with a location field usually copes.

After it, separate per-site calendars start to double-book, because neither calendar knows what the other has sold. When we onboard a multi-site practice, we map rooms and devices to each location before a single appointment is imported. That order exposes the clashes a shared calendar would have hidden.

What is multi-location scheduling software?

Multi-location scheduling software books patients, staff, rooms and equipment across several sites from one account, so each location’s calendar stays separate but visible.

The difference from single-site booking is that location becomes a booking dimension, like provider or service. Every appointment belongs to a site, and each site carries its own rooms, prices, opening hours and staff permissions.

Location-based scheduling software also checks availability across sites, so a provider booked at one branch drops off another branch’s calendar for those hours. Reporting then works at two levels, per site and for the whole group.

Multi-location scheduling without that cross-site check is several calendars sharing a login. Setmore’s linked accounts work this way, which is why Setmore scores lowest on the stress test.

Multi-location healthcare scheduling software: What practices need

Multi-location healthcare scheduling software must match each patient to a qualified provider, the right room and one shared record at whichever site they book. Salon-style booking tools handle the first job and usually stop there.

To judge which patient scheduling tools handle multi-provider calendars best, test these six requirements. They apply to a doctor’s office and a med spa group alike.

• Credentials by site: An NP may inject at one location but not at another, so services should attach to the provider and the site together.
• Room-bound devices: A laser or HIFU machine in one treatment room must block that room as well as the provider.
• One patient record across branches: Centralized records carry consent forms, photos and notes to every site, so care picks up where the last visit ended.
• Deposit and no-show rules per location: A high-demand site may need a deposit that a quieter site does not.
• Calendar privacy: Patients should see open slots, never internal staff calendars, lunch blocks or other patients’ bookings.
• Reminders from the right site: Confirmations and reminders should carry that location’s address and deposit terms. A patient who drives to the wrong branch becomes a no-show.

That list is also why the best scheduling software for multi-location practices is rarely a pure booking app. Multi-location appointment scheduling software that stores records per site fails the third requirement, however good its booking page looks. For single-site comparisons, see our roundup of medical practice scheduling software.

HIPAA compliant scheduling software across locations

HIPAA compliant scheduling software signs a business associate agreement with your practice, limits staff to the sites and records they need, and logs every access.

Role-based permissions matter more with every new site, because more staff can reach the same records. A receptionist at one branch rarely needs another branch’s payments or clinical notes, and the audit trail should show who opened which file.

The BAA has to cover every location as well. Here is what each vendor’s own documentation confirms for the tools reviewed above:

• Acuity Scheduling: HIPAA features and a BAA from the Premium plan, and each Acuity account needs its own BAA.
• Setmore: A signed BAA on Pro, though Setmore says HIPAA accounts cannot use multi-location linking yet.
• SimplyBook.me: A HIPAA option from the Standard plan, so confirm the BAA terms with SimplyBook.me directly.
• Pabau: Encryption and detailed audit logs are documented on Pabau’s HIPAA compliance page, so ask for the BAA terms in your demo.
• Zenoti, Square Appointments and Connecteam: Confirm BAA availability with each vendor before any patient data goes in.

For a side-by-side on that point alone, our guide to HIPAA-compliant scheduling software compares the options.

Employee scheduling software for multiple locations

Employee scheduling software for multiple locations, such as Connecteam, Deputy, When I Work or Homebase, plans which staff member works at which site and when. Appointment software then sells those hours to patients, and many practices need the two to agree.

Take an injector who works Monday and Tuesday downtown and Thursday at the suburban site. The staff rota must place her at each site. The booking calendar must then offer her treatments only where she is working that day.

If the rota lives in one tool and the booking calendar in another, a swapped shift reaches the rota but not the booking page. Patients then book a provider who is at the other location. That clash is the argument for keeping the rota inside the booking system.

Four shift tools come up most for multi-site teams, and they price and organize locations differently. Prices come from each vendor’s own pricing page.

Homebase is the one to model carefully, because its bill grows with every address you open. Deputy and When I Work grow with headcount instead, and Connecteam stays flat until your 31st user.

Beyond price, compare shift swaps between sites, the staff mobile app, GPS clock-in, payroll export and a labor cost view per location. Deputy, for example, compares labor costs against POS sales data across locations.

The verdict for practices is simple. These tools schedule staff shifts, not patient appointments, rooms or records. A multi-site practice either pairs one with its booking system and reconciles the two each week, or replaces both.

Replacing both is what Pabau’s staff rota does. Pabau assigns each shift to a location inside the same calendar patients book from, so a swapped shift updates the booking page too.

How to add a new location: The next-site setup sequence

The next-site setup sequence configures a new location in seven ordered steps, from creating the site to checking its reports, before anyone books there.

Each step depends on the one before it, so run them in this order in any multi-location system:

1. Create the location. Add the site with its address, opening hours and contact details, so confirmations and reminders carry the right address.
2. Assign rooms and equipment to it. Link each treatment room and room-bound device to the new site, and to the services it supports.
3. Map which services and prices run there. Switch on only the services the site offers, and set its price on the existing service record.
4. Attach providers and their site-specific hours. Add each provider to the site and set the days they work there, so their hours appear only at that site.
5. Switch it on in online booking. Add the location to the booking page, so patients can choose it before they pick a treatment.
6. Set per-location permissions. Decide which staff can see the site’s calendar, payments, reports and patient files.
7. Check that reporting splits it out. Book a test appointment and confirm it lands in the new site’s report as well as the group total.

Online booking comes fifth on purpose. Patients never see a site whose rooms, prices or providers are still half configured.

In Pabau the sequence runs from one account. You add the location, link rooms to locations and services, set a price per site, and choose which sites each team member works at.

The new site then appears in Pabau’s online booking portal, and Pabau’s reports show it alongside your other locations and in the group total.

How to choose scheduling software for multiple locations

Choose scheduling software for multiple locations by testing six things: one shared calendar, location-aware booking, per-site pricing, a scalable pricing model, permissions and integrations. The sections below cover what each one should look like.

Centralized scheduling software with one calendar across sites

Centralized scheduling software keeps every location’s providers, rooms and appointments in one calendar, filtered by site rather than split into separate accounts. That single source is what lets the system block a clash between sites.

Check two things in a demo. First, can a manager see every site at once and then filter to one? Second, does a change at one site, such as a sick day, update availability everywhere that provider works?

Online booking software for multi-location businesses

Online booking software for multi-location businesses asks patients to choose a location first, then shows only the services, providers and prices offered there. Without that step, patients book the right treatment at the wrong site.

Good multi location booking software also applies each site’s own deposit rules and reminders. Test multi-location booking from a phone, because that is where most patients book. The system should also put the correct address in every confirmation and reminder.

Location-based pricing and services

Location-based pricing lets each site charge its own price for the same service, and hide services it does not offer. A practice in a city center often charges more than a suburban branch for the same treatment.

The setting should live on one service record with a price per site. Duplicating every service per location doubles the admin and splits your reporting.

Pricing models that scale per location

Pricing models decide the bill more than the headline price does. Per-location plans rise with each new site, per-user plans rise with headcount, and per-account plans rise with volume.

The worked example below prices a realistic group: three locations, 10 staff, and about 1,200 bookings a month. That volume assumes six appointments per staff member a day across 20 working days. It uses only prices each provider publishes, checked in September 2026.

The cheapest line is rarely the cheapest outcome. A tool that fails the room or record scenario still needs a second system to cover the piece it lacks.

Permissions and integrations per location

Permissions should follow the location as well as the role. A branch manager then sees that site’s calendar, payments and reports, while the owner sees every site.

Integrations need the same test. Check that card payments, POS, accounting and calendar sync keep each appointment and transaction tied to its site. Otherwise someone rebuilds the site split by hand every month.

Pabau connects natively to Stripe, Xero, Google Calendar and Outlook, and native integrations are included in every subscription.

How Pabau runs scheduling across every location

Most multi-site practices start with a calendar per branch and a spreadsheet to reconcile them. The front desk phones the other site before booking a shared provider, and the owner builds the monthly report by hand.

Pabau replaces that with one account for every location. The calendar blocks cross-site clashes, rooms and devices are tied to their site, and patients book online at the location they choose. Patient records, consent forms and treatment notes travel with the patient to any branch.

Owners get multi-location management with reporting per site and for the whole group. You can see which location needs more staff, and which has too many empty slots. Because every subscription includes every feature, opening another site never means upgrading your plan.

Pabau’s structured onboarding configures your current sites before go-live. Each site you add later follows the same next-site setup sequence, from the same account.

Run every location from one calendar

Pabau keeps providers, rooms, prices and patient records in step across every site, so a booking at one location never clashes with another. Online booking lets patients pick their site first.

Book a demo

Conclusion

If a provider or a device moves between your sites, judge each system on the cross-location stress test before you compare booking pages. For healthcare and aesthetic groups, that system is Pabau, because the patient record matters as much as the slot.

Square Appointments earns its place for non-clinical businesses that want published per-location prices. Connecteam covers the staff rota when patient booking lives elsewhere. The trade-off to remember is that every tool that fails a scenario hands that job back to your front desk.

Book a demo to see how Pabau stops cross-site double-booking and keeps one patient record across every location you run.

Continue your research

Comparing full clinic platforms, not just calendars? Best clinic management software for multi-location practices weighs records, billing and reporting for groups with several sites.

Running one busy site first? Medical practice scheduling software ranks the options for multi-provider calendars at a single location.

Losing slots to no-shows at one branch? Appointment reminder software compares tools that confirm and remind patients automatically.

Need a rota template before you switch systems? Practice schedule template gives you a ready layout for planning staff and rooms by day.

Frequently asked questions