8 Best Medical Spa EMR Software Solutions in 2026

Not all EMRs are built for med spas. A true medical spa EMR should support clinical care and business growth, not just basic scheduling and notes.

Right solution for the right practice. If you want deep aesthetic features and growth tools, Pabau fits best.

Zenoti is best for large, multi-location salon and spa groups with high booking volume. Boulevard suits salons and spas that prioritize sleek booking and client experience over deep medical EMR tools.

Choose software that scales with you. The right EMR should work for you today and still fit when you add staff, services, or locations tomorrow

Running a medical spa means juggling many moving parts like appointments, treatments, and patient records at once.

Medical spa EMR software is the solution for turning this chaos into a smoothly running, well-oiled machine.

But as a med spa owner, you probably don’t have time to research all the tools out there.

And that’s why this guide is here — we’ll compare the best EMR for medical spa and help you pick the system that truly fits your practice.

Tool	Best for	Stand-out feature	Price starting point	Overall rating
Pabau	All-in-one medical spa management	Clinical EMR + marketing, AI notes, facial mapping	~$69/month	4.7/5
Zenoti	Large, multi-location spas & chains	Enterprise automation & operations	~$350–$500/location/month	4.4/5
Boulevard	Client experience–driven spas & salons	Premium booking, POS, CRM	~$176/month/location	4.6/5
AestheticsPro	Med spas needing deep clinical tools	Aesthetic-specific EMR & photo tools	$75/user/month	4.4/5
PatientNow	Growing med spas	Scheduling + reminders + photos	~$200/user/month	4.2/5
Zanda Health	Small med spas & wellness clinics	Simple EMR with telehealth	$19/month	4.6/5
MDWare	Clinics using LightSpeed Retail	Injection tracking + compliance	~$5,000 one-time	3.6/5
emilyEMR	Visual, aesthetics-focused med spas	Photography-led aesthetic charting	~$500/month	Not publicly rated

Pabau: Best for All-in-One Medical Spa Management

Pabau is an all-in-one practice management solution and EMR for med spas.

Built for medical-first practices, it combines robust clinical tools (electronic health records, consultations, treatment protocols, compliance) with powerful business features (marketing automation, analytics, reputation management).

Pabau is the all-in-one software designed for med spas that want a single solution to manage both patient care and business growth, not just a simple EMR system.

Key features

In this section, we’ll highlight the key features of Pabau that set it apart from ordinary EMRs.

Secure, centralized digital client records / Electronic Medical Records (EMR)

Pabau stores all patient data, like medical history, treatment notes, photos, finances, and messages, in one secure HIPAA-comliant platform.

Client records are easy to access from anywhere, so your team always works with up-to-date information.

AI‑assisted note-taking & summaries

Pabau’s Echo AI helps you create accurate treatment notes and summaries fast. You can dictate or record conversations and turn them into clear, structured notes with a click.

The AI pulls key details so you stay present with clients and spend less time typing after appointments.

Customizable medical intake & consent forms

Pabau offers ready-made templates and a drag-and-drop builder for intake, consent, and treatment forms.

Forms can send automatically, and each completed form updates the client record instantly.

Facial mapping & injection plotting

Pabau lets you mark injection points on face diagrams or client photos. You can record dosage, batch numbers, and dates for clear, accurate treatment records and safer follow-ups.

Pre-care and post-care workflows

Pabau automatically sends pre- and post-treatment instructions by email or SMS.

Instructions can be customized for each service, ensuring consistent guidance across all practitioners and locations. Video post-care is available for clearer and more consistent aftercare.

Before-and-after photography & progress galleries

Pabau makes it easy to capture high-quality before-and-after photos at any stage of treatment. Images are stored securely, with zoom and pan tools to track progress over time.

You can share galleries with clients or use them for marketing, with consent.

Pricing

Pabau plans start at $69/month in the US and £53/month in the UK. Pricing scales with your clinic, from solo practitioners,small businesses, to large, multi-location teams.

All plans include core tools for scheduling, client records, and payments. Telehealth and Echo AI are available as pay-as-you-go add-ons, so you only pay for what you use.

Where Pabau shines

All-in-one solution: Pabau combines clinical tools and business features in one platform, so med spas can manage care and grow without juggling systems.
Custom workflows: Intake forms, pre- and post-care instructions, and other processes can be tailored to each service and team.
Visual tracking: Facial mapping, injection plotting, and progress galleries document treatments and track results for safety and client satisfaction.

Where Pabau falls short

Learning curve for new users: With so many features, Pabau can take a little time to explore fully. Most teams find the setup worth the effort.
May feel too comprehensive for solo startups: Clinics just starting out might find the platform more feature-rich than they immediately need, though it scales perfectly as the business grows.
Marketing automation may feel complex initially: While powerful, some of the advanced campaign tools may take a few uses to master, but they save time once set up.

Pro Tip

Keep clients coming back with Pabau’s automated recall messages for common treatments. For example, schedule Botox reminders every 3–4 months, filler follow-ups at 6–12 months, and laser skin treatments at 4–6 months.

Personalized recalls boost rebooking, nurture client loyalty, and keep follow-ups on track.

Customer reviews

“Pabau has everything you could possibly think that you need for a medspa and more. Easy to use and very customizable with digital services for patient care.” – Beatrice M (Capterra)

“The automated email reminders have been a huge help — they reduce no-shows and improve client communication without me needing to manually follow up. I also love that I can use digital consent forms and treatment notes.” – Eric K. (G2)

Who Pabau is best for

Medical-first med spas: Practices that need both robust clinical tools and business features to streamline care, manage compliance, and grow their practice efficiently.
Multi-location practices: Teams with several sites who want centralized client records, standardized workflows, and easy staff management across locations.
Growing med spas: Practitioners who plan to scale and need med spa software that adapts as their client base and team expand.

Zenoti

Zenoti is an all-in-one CMS software that helps spas, salons, and med spas run bookings, billing, marketing, and operations from one place, with tools that scale from single locations to larger multi-site businesses.