What is a med spa? Definition, treatments, and how they work
More than 11,000 medical spas operate across the United States, according to the...
Last Updated: July 31, 2026
Key Takeaways
AestheticsPro pricing starts at $59/month and scales to $160/month (Pro-Plus), $285/month (Executive), and $350/month (Enterprise), with additional per-user fees on top.
Additional users on the Pro-Plus plan cost approximately $85/month each, so a three-person team could pay $245+/month before any add-ons.
Pro-Plus caps at three users, so a fourth provider pushes you up to the Executive tier at $285/month with unlimited users included.
Total cost of ownership also includes payment processing, add-ons, and onboarding, so map your weekly workflow before you commit.
AestheticsPro advertises pricing from $59 a month, but most medical spas land on a plan that starts at $160 and climbs with every user they add.
This breakdown covers what each tier actually costs, how per-user fees stack up as your team grows, and the total cost factors worth weighing before you sign up.
AestheticsPro pricing: What the plans actually cost
AestheticsPro pricing runs from about $160 to $350 a month across three plans, plus roughly $85 for each extra user on the entry tier. The advertised rate and what most practices actually pay differ, since the per-user fee structure escalates costs quickly as a team grows.
Understanding the full tier breakdown before signing up can save a medical spa owner several hundred dollars a month.
AestheticsPro offers three main software editions, each targeting a different business stage. Below is how the plans stack up based on information from the official AestheticsPro pricing page and third-party review sources.
| Plan | Starting Price | Users Included | Additional User Fee | Best For |
|---|---|---|---|---|
| Pro-Plus | $160/month | 2 users | ~$85/user/month (max 3 users) | Small practices, 1-3 providers |
| Executive | $285/month | Unlimited users | Included (no per-user fee) | Mid-size clinics, multiple providers |
| Enterprise | $350/month | Not publicly confirmed | Varies | Larger operations, multi-location |
Note: AestheticsPro’s pricing page states plans “starting at $59 per month,” but third-party review platforms consistently report higher figures for the named tiers above. The $59 entry point may reflect a legacy or promotional plan. Verify current pricing directly with AestheticsPro before committing.
How per-user fees affect your total AestheticsPro pricing
The per-user add-on is where AestheticsPro pricing gets expensive for growing teams. At the Pro-Plus tier, each additional user beyond the two included costs approximately $85/month. A three-person team on Pro-Plus would pay roughly $245/month. A four-person team would need to step up to the Executive plan at $285/month.
For practices with fluctuating staff, this structure creates unpredictability. A single new hire can increase your monthly software bill significantly, which makes total cost of ownership harder to forecast during growth phases.
Here is what a growing team actually pays on the Pro-Plus tier, so you can see where the per-user fee kicks in before the plan forces an upgrade:
| Team size | AestheticsPro monthly cost | What’s driving the price |
|---|---|---|
| 1-2 users | $160/month | Pro-Plus base plan, 2 users included |
| 3 users | ~$245/month | Base plan plus one added user (~$85) |
| 4+ users | $285/month | Pro-Plus caps at 3 users, so you move to Executive |
AestheticsPro medical spa software: Features and clinical tools
AestheticsPro medical spa software is built specifically for medical spas and aesthetic clinics operating in North America. Its feature set reflects that focus, with HIPAA-compliant EMR tools at the center of the platform.
Client records and EMR
AestheticsPro consolidates client information into a single profile: e-records, charts, treatment notes, before-and-after photos, injection site markup, purchase history, invoices, and remaining service balances. HIPAA-compliant telemedicine and e-prescribing sit alongside the clinical record, which suits medspas running consultations and prescription treatments. Diagnosis-linked billing works the same way, so a botulinum toxin visit for excess sweating can be charted against R61.
This unified view is useful for practices where multiple staff members access a client’s history before a treatment. Aftercare instructions, like a chemical peel aftercare handout, can attach directly to the treatment note so the front desk isn’t retyping them each visit. Reviewers on Capterra frequently highlight the scheduling view and patient record accessibility as strengths.
Marketing and membership tools
The platform includes customer acquisition tools, automated campaigns, and membership and package management. AestheticsPro actively promotes membership programs as a recurring revenue driver, with dedicated functionality for building and managing subscription plans. This is valuable for medspas that want to lock in treatment frequency and predictable monthly income.
Payments and surcharging
AestheticsPro integrates merchant services and payment processing. One notable feature is credit card surcharging, which lets medspa owners pass transaction fees to clients where legally permitted. Procedure-level billing works the same way, whether that’s a standard injectable visit or a coded treatment like 11920 for micropigmentation. Some users report frustration with unexpected fees, so review the cost structure carefully before signing up.
AestheticsPro pros and cons
What AestheticsPro does well
AestheticsPro has built a loyal user base among North American medspas. According to a review on The Salon Business, the platform serves approximately 30% of medical spas in the US and Canada, suggesting broad adoption and a feature set well-matched to the North American market. Several consistent strengths appear across review platforms.
- US regulatory fit: HIPAA-compliant architecture designed specifically for the US medspa regulatory environment.
- Inclusive feature set: Reviewers frequently mention no hidden fees and an inclusive pricing structure as key advantages.
- Scheduling and client portal: The scheduling interface is described as easy to use, with client records accessible through individual patient portals.
- Medspa-specific focus: Built exclusively for aesthetic clinics and medical spas, which means fewer generic features that don’t apply.
- Membership and package tools: Strong built-in support for recurring revenue models through memberships and prepaid packages.
Where AestheticsPro falls short
The platform’s limitations become more visible as practices grow or operate outside North America.
- Per-user cost escalation: The additional user fee (~$85/month on Pro-Plus) can make total monthly spend unpredictable for growing teams. Users on review platforms report frustration with extra costs that weren’t fully anticipated at signup.
- Training inconsistency: Multiple reviewers note that training delivery can be repetitive, with different trainers covering the same ground without clear progression.
- Geographic limitations: AestheticsPro is primarily designed for US and Canada. Clinics in the UK, EU, or Australia will find limited compliance alignment with GDPR or other non-US frameworks.
- Payment and messaging limits: Reviewers point to a restricted choice of credit card processors and per-message charges on SMS, which can complicate billing reconciliation and client communication.
- Limited multi-location support below Enterprise: Practices with multiple locations may need to upgrade to the highest tier to access the tools they need.
AestheticsPro pricing: Total cost of ownership
Monthly subscription cost is one part of the picture. Total cost of ownership for medspa software also includes payment processing fees, add-on module costs, onboarding fees, and the time cost of workarounds when a platform doesn’t cover a needed function natively.
For AestheticsPro, the main cost variables beyond the base tier are per-user fees and payment processing. Review sources also note a 12-month minimum contract, meaning the commitment runs a full year rather than month-to-month.
The platform’s surcharging feature can offset transaction fees in US states where surcharging is permitted, but it shifts cost to clients rather than eliminating it. Some users on review platforms report costs that weren’t clearly communicated at signup, so ask for a full cost breakdown before you sign.
Pro Tip
Before finalizing your software budget, list every workflow your team performs in a typical week: booking, consent capture, treatment notes, follow-up messages, and payment processing. Map each to what’s included versus charged as an add-on. The difference between a $160/month plan with $85/user add-ons and a flat-rate plan often becomes clear at team sizes of three or more.
AestheticsPro reviews: What users say
User reviews across independent platforms give a clearer picture of day-to-day experience than feature lists alone. AestheticsPro reviews on software comparison platforms consistently praise the scheduling interface and the accessibility of patient records through client portals. The inclusive pricing structure, when it works as expected, is appreciated.
Criticism centers on per-user cost surprises, training repetition, and occasional frustration with unexpected charges. One reviewer noted that a competing product “makes you pay for each little thing, per provider, messaging, emails, charts.” That suggests AestheticsPro compares favorably on bundled value within North America, though cost surprises still turn up at the margins. Reading recent reviews before you commit is worth the time.
Pabau: a flat-rate alternative for growing clinics
AestheticsPro’s per-user model works well for small, stable US teams. As your headcount grows, though, every new hire adds to the monthly bill, which makes budgeting harder just when you’re trying to scale.
If you’d rather your software cost stay predictable as you add providers, it’s worth looking at a flat-rate option. Pabau, all-in-one medical spa software built for aesthetic and skin clinics, scales by location and user count instead of charging per seat, and every plan includes the full platform: EMR, digital consent forms, scheduling, marketing automation, payments, and reporting. Nothing is gated behind a higher tier.
In practice, that includes:
- Automated appointment reminders that cut no-shows
- Patient recall workflows that prompt clients to rebook when a treatment is due
- Membership tools for recurring revenue
- HIPAA-compliant and GDPR-aligned workflows for clinics operating across the US, UK, and EU
Pabau holds a 4.7/5 rating from 600+ verified reviews on Capterra. Pricing starts from $62/month, and you can see current tiers on the Pabau pricing page.
See how Pabau handles your full clinic workflow
From consent forms and EMR to automated recalls and payments, Pabau gives medical spas and aesthetic clinics the tools to run a smoother, more profitable practice.
Conclusion
AestheticsPro pricing is straightforward for a small, US-based medspa: expect $160 a month on Pro-Plus for two users, plus roughly $85 for each extra seat, stepping up to $285 on Executive once you pass three users. The advertised $59 entry point rarely reflects what a working practice actually pays.
The bigger question is how those costs behave as you grow. Per-user fees, payment processing, and the 12-month commitment all feed the real total, so map your team size and weekly workflow against each tier before you sign. For a small, stable team it is a solid, HIPAA-focused fit; for a fast-growing or multi-location practice, it is worth pricing the alternatives too.
Continue your research
Considering other AestheticsPro alternatives? AestheticsPro alternatives guide compares eight platforms by price, features, and fit for medical spas.
Concerned about compliance obligations? HIPAA compliance for medspas explains what’s required and how to stay compliant as your practice grows.
Building recurring revenue? Med spa membership programs walks through program structures that retain clients and stabilize monthly revenue.
Frequently asked questions
How much does AestheticsPro cost per month?
AestheticsPro pricing starts at $59/month per their official pricing page, with the Pro-Plus plan at $160/month for two users, the Executive plan at approximately $285/month, and the Enterprise plan at approximately $350/month. Additional users on the Pro-Plus plan cost approximately $85/month each. Always verify current pricing directly with AestheticsPro, as third-party sources report varying figures.
Does AestheticsPro charge per user?
Yes, AestheticsPro uses a per-user pricing model on the Pro-Plus tier, where additional users beyond the two included in the base plan cost approximately $85/month each. The Pro-Plus plan accommodates a maximum of three users total. The Executive plan at $285/month includes unlimited users with no per-user fee, which is why teams of four or more usually move up from Pro-Plus.
What is included in AestheticsPro pricing?
AestheticsPro includes EMR and e-records, client scheduling, marketing management, membership and package tools, integrated payment processing, and HIPAA-compliant cloud storage across its plans. A mobile app is included across the named plans. Features such as credit card surcharging and marketing automation are also part of the platform’s offering.
Are there hidden fees with AestheticsPro?
Some users on review platforms report encountering costs that were not clearly communicated during signup, particularly around per-user add-on fees and payment processing charges. AestheticsPro’s own marketing emphasizes an inclusive structure with no hidden fees, so the discrepancy may relate to plan selection or configuration. Reviewing the service agreement and asking for a total cost breakdown before signing is advisable.
Can aesthetic EMR support memberships, packages, and prepaid treatments?
Yes. Most aesthetic EMR platforms, AestheticsPro included, handle membership plans, prepaid packages, and treatment series with automatic balance deduction as clients redeem sessions. AestheticsPro builds this into its marketing and point-of-sale tools, so recurring plans and prepaid bundles bill and track without a separate system.
Is there a flat-rate alternative to AestheticsPro?
Yes. If per-user fees make budgeting difficult as your team grows, flat-rate practice management software scales by location and user count with every core feature included. Pabau, for example, starts from $62/month and bundles EMR, digital forms, marketing automation, payments, and reporting into every plan, so the monthly figure is easier to forecast. Confirm current rates directly, as published prices change often.
