11 Best EHR for Private Practice in 2026: Features, Pricing & More

Key Takeaways

Best all-in-one for most private practices:
Pabau — Ideal for solo to multi-location clinics that want EHR, scheduling, billing, patient engagement, and AI documentation in one platform.

Best for mobile-first clinicians:
DrChrono — Strong iPad/mobile experience with solid billing and clinical templates.

Best for small allied health & wellness clinics:
Jane App or Cliniko — Simple, affordable tools for scheduling and notes without enterprise complexity.

Best for billing-heavy or larger practices:
AdvancedMD, NextGen Healthcare, or CareCloud — Deeper revenue cycle management, reporting, and scalability for growing or complex clinics.

Choosing the best EHR for private practice in 2025 can feel overwhelming with endless feature lists, confusing pricing, and uncertainty about what really matters. 

At the end of the day, the best EHR should fit your workflow, specialty, and growth goals. 

In this guide, we compare the 11 best EHR systems for private practices, giving you clear use cases, standout features, and pricing data so you can make an informed decision quickly.

*Pricing reflects publicly available starting points and may vary by region, feature tier, or contract.

Pabau: Best for all-in-one practice management

Best for clinics that want everything in one system. 

Pabau is a fully integrated EHR and practice management platform designed for private practices that want to reduce admin, centralize patient data, and scale efficiently.

Pabau combines EHR, scheduling, billing, payments, patient communication, and reporting into a single platform. 

Its biggest differentiator is depth: instead of just “doing EHR,” Pabau supports the entire patient journey, enhanced by Echo AI for faster documentation and smarter workflows. 

It’s especially popular with growing medical, aesthetic, and multi-service clinics that need flexibility without complexity.

Key features

Pabau delivers a robust EHR built to support the full clinical workflow while reducing admin at every step.

• Electronic Medical Records (EMR / EHR): 

Centralized digital records store medical history, treatments, lab results, allergies, consent forms, and visit notes in one secure system, giving clinicians instant access to complete patient information.

• Client cards & patient database: 

Each patient has a unified client card that brings together contact details, clinical notes, documents, treatments, and financial history for a clear, chronological overview.

• Customizable forms & questionnaires: 

Clinics can create intake, consent, medical history, pre-care, and after-care forms that patients complete online, with submissions automatically saved to the patient record.

• Treatment planning & clinical documentation: 

Supports structured treatment plans, consultation notes, and ongoing case tracking to ensure continuity of care across visits.

• Dictation & AI-powered documentation (Echo AI): 

Clinicians can dictate notes, generate summaries, and create letters using AI, reducing manual typing and speeding up documentation.

• Labs, prescriptions & compliance: 

Pabau supports lab result storage, prescription management with safety checks, and is designed to meet HIPAA and GDPR requirements.

Pricing

Pabau offers tiered pricing based on clinic size and feature needs. All plans include core features such as online booking, patient records, digital forms, and marketing tools. Higher tiers unlock advanced reporting, automation, and multi-location features.

For the most accurate overview, visit the official Pricing page or book a demo to get a tailored quote based on your clinic’s workflow.

Where Pabau shines

• All-in-one depth: EHR, scheduling, billing, payments, and patient communication in one platform—ideal for clinic owners and practice managers.
• AI-powered efficiency: Echo AI meaningfully reduces documentation and admin time.
• Scalability: Built to support single clinics through complex, multi-location practices.

Where Pabau falls short

• May be too robust for solo providers: Clinics wanting only a lightweight EHR may find Pabau more than they need.
• Learning curve: With depth comes setup time—new users should expect onboarding before full efficiency.
• Custom pricing: Clinics looking for flat, entry-level pricing may prefer simpler tools.

Customer reviews

“Pabau is an excellent, user-friendly system that’s incredibly easy to navigate, even for those new to clinic management software. The platform’s layout is intuitive, and the features are clearly designed.”, Verified Reviewer, Capterra

“Features like automated reminders, aftercare forms, and newsletters help reduce manual tasks. This is especially appreciated in medical aesthetics and wellness clinics.”, Syeda A., Capterra

Who Pabau is best for

• Growing private practices: Clinics that want to scale without changing systems later.
• Multi-service medical clinics: Teams needing advanced records, scheduling, and payments.
• Primary care and specialist clinics: Practices needing robust clinical documentation.

DrChrono

DrChrono is a cloud-based EHR software for private practice, best known for its mobile-first design. It combines electronic health records, scheduling, and medical billing into a single platform, making it a common choice for clinicians who work across devices.

Key features

• Mobile-first EHR: Optimized for iPad and iPhone documentation
• Medical billing & claims: Built-in revenue cycle tools
• Custom templates: Specialty-specific clinical notes
• Patient portal: Online access for appointments and forms

Pricing

Exact pricing requires a custom quote from DrChrono.

Where DrChrono shines

• Mobile usability: Ideal for clinicians documenting on tablets
• Billing integration: Strong insurance and claims workflows
• Template flexibility: Adapts to multiple specialties

Where DrChrono falls short

• Interface feels dated: Compared to newer EHR platforms
• Add-on pricing: Costs increase with advanced features
• Limited scalability: Less suited for multi-location clinics

Customer reviews

“Easy to view schedule, simplified without the fluff. Many customizable features for documentation and notes which can be used for a variety of medical practices.”, Larisa F., Capterra 

“Its easy to navigate and self teach without calling support constantly.”, Lauren G., Capterra

Who DrChrono is best for

• Mobile-first clinicians: Solo or small practices using tablets

JaneApp

Jane App is a lightweight practice management system designed for allied health and wellness providers. It prioritizes ease of use over complex clinical functionality, making it popular with therapy-based private practices.

Key features

• Online scheduling: Self-booking for patients
• SOAP notes: Simple clinical documentation
• Integrated payments: Card processing included
• Automated reminders: Reduces no-shows

Pricing

Where Jane App shines

• Ease of use: Minimal onboarding required
• Affordable entry point: Good for small clinics
• Therapy workflows: Designed for allied health

Where Jane App falls short

• Limited EHR depth: Not ideal for medical practices
• Basic billing: Lacks advanced RCM tools
• Scaling limits: Not built for complex clinics

Customer reviews

“Booking and appointment management from the Clinic Manager, Client, and Practitioner views are intuitive for most new users, including our older clients who sometimes struggle with technology.”, John C., Capterra

“Great value for money, friendly and responsive support, clear updates provided during escalations and great user interface along with notes keeping.”, Verified Reviewer, Capterra

Who Jane App is best for

• Allied health practices: Physiotherapy, chiropractic, wellness

Cliniko

Cliniko is a simple, cloud-based practice management software focused on scheduling, billing, and basic patient records. It’s commonly used by therapists and allied health clinics.

Key features

• Online booking: Patient self-scheduling
• Client records: Centralized session notes
• Invoicing: Simple billing tools
• Telehealth: Built-in video consultations

Pricing

Where Cliniko shines

• Low cost: Budget-friendly for small practices
• Simple setup: Minimal configuration
• Telehealth included: No extra tools required

Where Cliniko falls short

• Not a full EHR: Limited clinical documentation
• Basic reporting: Few analytics options
• Scaling challenges: Limited for growing clinics

Customer reviews

“Easy to navigate in, I like the staff dashboard – great way for staff to stay in touch (a question or even wishing someone a happy birthday).”, Sylvie D., Capterra

“Ease of booking online and easy to view and manage staff diaries.”, Adam H., Capterra

Who Cliniko is best for

• Small allied health clinics: With basic clinical needs

NextGen Healthcare

NextGen Healthcare is a comprehensive EHR system for private practice and enterprise clinics. It’s built for specialty care, offering advanced documentation, analytics, and population health tools.

Key features

• Specialty templates: Custom clinical workflows
• Population health: Outcomes tracking
• Integrated billing: Revenue cycle management
• Advanced reporting: Deep analytics

Pricing

NextGen does not publish pricing publicly. Costs vary based on practice size, selected modules, and services, with most clinics requiring a custom quote. Third-party sources like Capterra estimate pricing at around $300 per provider per month.

Where NextGen shines

• Clinical depth: Strong specialty support
• Data & reporting: Enterprise-level analytics
• Scalability: Handles large organizations

Where NextGen falls short

• Complex onboarding: Longer implementation
• Higher cost: Premium pricing tiers
• Overkill for small clinics: Too complex for solo practices

Customer reviews

“The practice management software is easy to use. We like it from a billing perspective, and I think it offers many add-ins that clients can choose if they wish.”, Nikki C., Capterra

“The scheduling feature was our clinic’s favorite. The reporting feature was my personal favorite.”, Tami F., Capterra

Who NextGen is best for

• Large or specialty practices: With complex workflows.

Medesk

Medesk is a modern EHR and clinic management system designed for private and specialist clinics. It balances clinical documentation with scheduling, billing, and patient engagement tools.

Key features

• Patient records: Structured clinical charts
• Scheduling: Multi-provider calendar
• Billing: Invoicing and payments
• Analytics: Practice performance insights

Pricing

Where Medesk shines

• Balanced functionality: Clinical + admin tools
• Clean interface: Easy to navigate
• Analytics: Useful growth insights

Where Medesk falls short

• Limited AI features: Less automation
• Pricing transparency: Hard to benchmark
• Ecosystem size: Fewer integrations

Customer reviews

“Good for patients who want to see their appointments or access other information easily. Self-help is available through this app.”, Christina C., Capterra

“Secure EHR, scheduling, online appointment booking, telemedicine, payment for services, prescribing AND reporting analytics all in one place!”, Taylor C., Capterra

Who Medesk is best for

• General medical clinics: Seeking balance over depth

Meddbase

Meddbase is a private healthcare EHR with a strong focus on data security, compliance, and workflow automation, particularly in the UK and European markets.

Key features

• Digital patient records: Centralized charts
• Custom forms: Online intake and questionnaires
• Billing: Integrated financial tools
• Compliance: Strong data governance

Pricing

Meddbase uses custom, quote-based pricing, tailored to clinic size, specialty, and required modules. Costs are typically higher than SMB-focused tools due to its enterprise feature set, configuration depth, and implementation support.

Where Meddbase shines

• Compliance-first: Strong security standards
• Workflow automation: Reduces admin
• Enterprise suitability: Handles complex organizations

Where Meddbase falls short

• Regional focus: Less global reach
• Clinical depth: Limited compared to top EHRs
• Cost: Higher pricing tiers

Customer reviews

“The ability to save admin time with tagging features in forms and letters. The customer support is great and the Meddbase listen and take on board changes and feedback.”, Nick K., Capterra

Who Meddbase is best for

• UK & EU private clinics: With compliance needs

Clinicia

Clinicia is a configurable EHR platform built for multidisciplinary clinics, supporting scheduling, documentation, and telehealth in one system.

Key features

• Custom workflows: Flexible configurations
• Telehealth: Virtual care built-in
• Patient records: Centralized documentation
• Reporting: Operational insights

Pricing

Where Clinicia shines

• Configurability: Adapts to many care models
• Telehealth native: No add-ons needed
• Team coordination: Supports shared care

Where Clinicia falls short

• Setup complexity: Requires configuration
• Pricing opacity: Hard to compare plans
• EHR depth: Less comprehensive

Customer reviews

“Easy to use, we can add multiple users, easy to add patients, appointments, billing even in mobile app.”, Ashok V., Capterra

Who Clinicia is best for

• Multidisciplinary clinics: With varied services

PatientNow

PatientNow is an EHR and practice management solution popular with aesthetic and cosmetic clinics, combining patient records with marketing and engagement tools.

Key features

• Clinical documentation: Patient charts
• Marketing tools: Campaign automation
• Scheduling: Online booking & reminders
• Reporting: Business performance insights

Pricing

PatientNow uses tiered pricing with a higher starting point than many competitors, reflecting its comprehensive suite, though exact numbers usually require sales consultation or demo request.

Where PatientNow shines

• Marketing focus: Built for growth
• Aesthetic workflows: Industry-specific
• Patient engagement: Strong communication tools

Where PatientNow falls short

• Medical depth: Limited for complex care
• Pricing variability: Depends on modules
• Learning curve: Feature-dense interface

Customer reviews

“The platform has a lot of features available and brings everything into one system. There is payments, inventory, and employee tracking. These are all great features.”, Nick W., Capterra

“Very user friendly, I love the ease of the entire system. We had another EMR that was not easy to use at all, I did research on this one and I am so glad I did!”, Tansy W., Capterra

Who PatientNow is best for

• Aesthetic & cosmetic clinics: Focused on growth

AdvancedMD

AdvancedMD is the platform NueMD users are being transitioned to, offering a more robust EHR and practice management system. 

It expands on NueMD’s billing strengths with deeper reporting, modular bundles, and optional revenue cycle management services, making it better suited for larger practices.

Key features

• EHR & clinical charting: Customizable templates, specialty workflows, and ePrescribing.
• Practice management & billing: Scheduling, claims management, clearinghouse access, and financial reporting.
• Revenue cycle management (RCM): Optional outsourced billing services.
• Patient engagement tools: Patient portal, reminders, messaging, and telehealth.

Pricing

AdvancedMD uses bundle-based, custom pricing. Practice management starts around $429 per provider/month, EHR + PM around $729 per provider/month, with full engagement bundles reaching ~$999 per provider/month, depending on modules and practice size.

Where AdvancedMD shines

• Billing performance: Strong claims and revenue management tools.
• Scalability: For growing, multi-provider practices.
• Modular flexibility: Add features as your practice evolves.

Where AdvancedMD falls short

• Higher cost: A noticeable jump for former NueMD users.
• Learning curve: More complex than lightweight EHRs.
• Onboarding effort: Migration may require training and setup support.

Customer reviews

“NueMD offers a simplistic design that allows you to easily extend schedules. It also offers diversity and allows you to cater for different types of services rendered.”, Muhammad R., Capterra

“It is super easy to use, even without training you can figure out how to enter patients and book appointments.”, Sabrina C., Capterra

Who AdvancedMD is best for

• Billing-heavy clinics: Practices prioritizing revenue cycle efficiency.

CareCloud

CareCloud is a modern EHR and practice management platform focused on analytics, patient experience, and integrated billing.

Key features

• Modern UI: Clean, intuitive design
• Analytics: Performance dashboards
• Scheduling: Appointment management
• Billing: Revenue cycle services

Pricing

CareCloud does not publish exact pricing publicly. Most practices receive custom quotes based on size, specialty, and feature needs. However, industry estimates suggest:

• CareCloud Central: ~ $349 per provider/month (practice management core). 
• CareCloud Complete: ~ $629 per provider/month (with EHR and expanded features). 
• CareCloud Concierge (RCM): Typically 3–7% of collections for outsourced billing services. 

These figures are estimates from third-party sources and may vary in practice; exact costs are provided during quoting.

Where CareCloud shines

• User experience: Modern interface
• Data insights: Strong reporting
• Integrated workflows: End-to-end platform

Where CareCloud falls short

• Higher price: Premium positioning
• Onboarding time: Setup required
• Overkill for small clinics: More than needed

Customer reviews

“I like that you can organize the providers in a specific order as some systems only give the option of the providers being in alphabetical order.”, Alessandra R., Capterra

“User friendly interface, intuitive to follow, has different functionalities desired of an EHR/EMR, cost-effective, customer service is great, RCM service is excellent, practice analytics tools are very helpful, cloud based, suitable for small as well as mid-size practices.”, Sanjay G., Capterra

Who CareCloud is best for

• Tech-forward clinics: Wanting insights + UX

How to choose the best EHR for your private practice?

Choosing the right EHR comes down to fit, usability, and long-term scalability. The best system should reduce admin work, support patient care, and grow with your practice. Below are the key features to evaluate before committing.

All-in-one clinical + practice management

Running multiple tools for records, scheduling, billing, and communication creates friction and errors. An EHR should centralize everything so teams work from a single source of truth.

Pabau combines EHR, scheduling, billing, and communication in one platform, reducing tool sprawl and admin time.

Automation & AI-assisted documentation

Manual note-taking, reminders, and follow-ups slow teams down. Look for automation and AI that genuinely remove repetitive tasks, not add complexity.

Pabau’s Echo AI supports voice dictation, treatment notes, and letters, helping clinicians document faster with fewer clicks.

Patient experience & self-service tools

Modern patients expect online booking, digital forms, reminders, and portals. These tools improve attendance and reduce front-desk workload.

Pabau’s client portal enables online booking, digital intake forms, and secure messaging, all connected directly to patient records.

Scalability for solo to multi-location practices

An EHR should work just as well for solo practitioners as it does for large, multi-site teams. Switching systems mid-growth is costly.

Pabau supports solo clinics, growing teams, and multi-location groups with shared records, calendars, and reporting.

Compliance, security & reliability

HIPAA/GDPR compliance, audit trails, and secure data storage are non-negotiable in healthcare software.

Pabau is built with healthcare compliance in mind, helping practices meet privacy and data security requirements without extra tools.

Use Pabau – the all-in-one EHR built for private practices

If you want an EHR that balances clinical depth, automation, and practice growth, Pabau stands out as a strong all-in-one option. 

It’s built for private practices that want to reduce admin, improve patient experience, and scale without switching systems later. 

Practices needing heavy enterprise billing may prefer alternatives—but for most treatment-led clinics, Pabau offers the best all-round fit.

👉 Take the next step:

Explore how Pabau compares to other private-practice EHRs, or see the platform in action with online booking, patient records, and AI-powered workflows.