Key Takeaways Pabau is best for medical spas that want one all-in-one system for scheduling, records, payments, and growth. It fits scaling teams and multi-location practices. Vagaro suits beauty-focused med spas that need easy booking and retail tools. It works well for simple, non-clinical setups. PatientNow fits med spas with heavy documentation needs and detailed photo workflows. Zenoti is best for large groups that need advanced scheduling options and a wide feature set. A busy med spa schedule can fall apart when bookings shift or overlap. The best medical spa scheduling software in 2026 helps prevent those issues.Here, we’ll walk through the options on the market. You’ll get clear feature comparisons, pricing insights, and real user feedback to guide your choice. Tool comparison: Best medical spa scheduling software systems in 2026 Feature Pabau Vagaro Boulevard PatientNow Mangomint Jane Zenoti Best for Med spas that want an all-in-one clinical workflow system Beauty-first or retail-heavy businesses Design-led med spas and premium studios Documentation-heavy medical clinics Beauty-forward studios and wellness spaces Allied health and insurance-based practices Large multi-location enterprises Stand-out feature Full client journey in one place Large client marketplace + retail tools Polished booking flow + branded experience Structured medical records + photo workflows Smooth UI + fast onboarding Clean scheduling + insurance tools Marketing suite + enterprise POS Price starting point $69 per user/month $23.99/month $369/month per location Custom quote $165/month $54 CAD/month Custom quote Supported countries UK, US, 40+ countries US, UK, CA US US US, CA CA, US, limited UK US, UK, EU G2 rating 4.7/5 4.6/5 4.4/5 4/5 4.9/5 4/5 4.4/5 Pabau: Best all-in-one scheduling and client management platform Pabau is an all-in-one practice management software built for medical-first clinics. Scheduling sits at the core, and every step of the client journey runs through it. Client records, payments, forms, and reminders all link back to the same calendar.It supports clinical care and business growth with equal strength. Few systems cover both well, especially those designed around lighter, beauty-focused setups.Key FeaturesThe key features that make Pabau the best medical spa software for scheduling are:Smart online booking Clients can book 24/7 through your website, the client portal, or any booking link you share.They pick a practitioner, choose a time, and secure their slot with a deposit if your policy requires it. Staff can book from the calendar just as easily.Appointment automations Pabau handles every appointment message for you.Confirmations, reminders, reschedules, cancellations, no-shows, even feedback requests all go out automatically. You set the timing and the channels. Clients stay updated, and the front desk keeps its focus on people rather than chasing callbacks.Easy access to clinical records Staff jump straight from the calendar into the client record. Everything they need from the Electronic Medical Record (EMR) — forms, notes, photos— is already linked to the appointment.Nothing is scattered, and staff get straight to the clinical details. Just a heads-up Pabau also includes a HIPAA compliance support mode for US clinics. It comes with encryption, access controls, and audit logs to help keep patient data secure. Resource and room management Rooms and equipment can be linked to each service. As you schedule, the system checks for any conflicts.This prevents double-booking and keeps each treatment running smoothly. It’s especially useful for injectables, IV therapy, laser, and other equipment-heavy services.Multi-location scheduling Plan Price Users Clients Key inclusions Startup $69 / month(per user) 1 < 100 clients Booking, reminders, records, photos, POS Team Talk to sales 2–3 users Unlimited clients Full feature set Medium Talk to sales 4–5 users Unlimited clients Full feature set Group Talk to sales 6–15 users Unlimited clients Full feature set Enterprise Custom quote 15+ users Unlimited clients Dedicated onboarding + full feature set You can see the full breakdown on Pabau’s pricing page. Where Pabau shinesSmart scheduling rules: Treatment times, rooms, and practitioner rules are built into the calendar.Real-time updates: Forms, payments, and changes sync instantly to keep the diary aligned.Built-in automation: Confirmations, reminders, and follow-ups are sent automatically to cut no-shows.Where Pabau falls shortLearning curve: Pabau has more features than simple salon tools, so setup may take time.iOS-only mobile app: The mobile app is currently available on iOS only.Premium pricing: It is built for clinics that plan to scale, so it may feel costly for very small solo operators.Customer reviews“It has everything in one place, booking system, marketing system and ability to chase leads. Love that you can also send forms and newsletters, their customer support is really good, they respond quickly to any issues.” – Summya F., verified G2 reviewer“The switch to the new booking system has been a game-changer for our clinic. As a healthcare and wellness provider, efficiently managing appointments and minimizing administrative time are critical — and this platform delivered on both fronts.” – verified g2 reviewerWho Pabau is best forPractice owners: A clear view of operations and tools that cut daily admin.Growing clinics: One system to manage bookings, clients, and team workflows.Multi-location teams: Shared records and simple oversight across locations. Want to Test Pabau In Your Own Workflow?Book a demo to get started. Vagaro Vagaro is a booking and Point of Sale (POS) system used by salons, spas, barbers, fitness studios, and med spas. It’s easy to set up, and its marketplace helps bring in new clients.It also comes with solid tools for retail, memberships, and marketing. But here’s the thing: Vagaro is still built mainly for beauty businesses.While it handles scheduling well, its clinical features don’t go as deep as software built for medical workflows. Key features Online booking: 24/7 booking with deposits, waitlists, and custom rules for med spa treatments.EMR: Treatment plans, notes, photos, forms, and basic client records.Payments & POS: PayPro terminals, tap-to-pay, invoices, stored cards, memberships, and packages. Pricing Plan Price Users 1 bookable calendar $23.99 per month 1 Additional calendars + $10 per month 2–7+ Note: Prices shown are US rates. Vagaro adjusts pricing by region, so costs may differ when you switch countries on their website. Where Vagaro shinesEasy setup: Quick to learn and launch, even for small teams.Strong retail tools: Great for selling retail products, tracking inventory, and running promos.Large client marketplace: Extra visibility for beauty-led businesses that want more online bookings.Where Vagaro falls shortAdd-on costs: Forms, photo storage, and check-in tools have extra fees.Beauty-first design: Clinical workflows and charting aren’t as strong as medical-focused systems.Payment reliability: Some users report delays with PayPro processing and payouts.Pro tip: Core clinical tools shouldn’t live behind add-ons. Pabau includes forms, photos, and intake tools in every plan.Customer reviews“Overall, I have had a good experience with Vagaro. I like the ease of scheduling and I like that I can hold my appointments/time slots with a deposit, and then I don’t have to pay the full amount.” – Erica M., Capterra reviewer“Some features, like intake forms and SOAP notes, could be more customizable to better fit niche services in holistic or aesthetic practices.” – verified G2 reviewerWho Vagaro is best forSingle-site beauty providers: Salons or spas with one location and a simple team setup.Retail-heavy clinics: Practices that prioritise product sales, memberships and walk-in clients.Hybrid wellness studios: Spaces offering beauty and light aesthetics without medical-level workflows. Lorem ipsum dolor sit amet, consectetur adipiscing elit. Ut elit tellus, luctus nec ullamcorper mattis, pulvinar dapibus leo. Boulevard Boulevard is another scheduling platform that serves med spasIt’s built for smooth scheduling and steady client engagement. The layout is clean, the booking tools are quick, and the charting tools fit everyday aesthetic workflows. Beyond that, it leans into client touchpoints. You get easy self-booking, simple payment options, and tools that help keep the calendar full. Key features Custom self-booking: Clients schedule services directly from your website.Integrated checkout: Payments sit directly inside the booking process.Client profiles: Notes, photos, and forms stay organized and accessible. Pricing Plan Price Users Aesthetics Starter Bundle $369/month per location (promo) Unlimited professionals Aesthetics Bundle $421/month per location (promo) Unlimited professionals Enterprise Custom quote Unlimited professionals Note: This pricing applies to Boulevard’s MedSpa tier. Boulevard also charges for completed appointments from email campaigns. Plus extra fees for add-ons and marketing tools. Credit card processing starts at 2.65% or as low as 1% with Boulevard Offset. Where Boulevard shinesPrecision scheduling™: Automatically adds buffers and manages treatment sequences to prevent overlaps.Strong client engagement: Built-in reminders, waitlists, and marketing help keep schedules full.High-end booking flow: The client-side experience looks polished and feels premium.Where Boulevard falls shortHigher pricing: The aesthetics bundles are among the priciest options on the market.Extra fees: Campaigns, advanced marketing, and add-ons can raise the monthly cost.Not an all-in-one EMR: Clinics that want full clinical depth often need extra tools or workarounds.Pro tip: Strong scheduling and clinical depth don’t have to come with premium-tier pricing. Pabau delivers both without the higher entry cost.Customer reviews“It’s very user-friendly, and having a single dashboard for all clients makes it easier to manage. The only booking portal is also great for clients. Customer support is also really good and timely in their response and friendly.” – Phillipe I., verified G2 reviewer“I wish the checkout process for patients showed the amount they are actually paying and not the total before discounts/other payment methods. It’s very confusing for patients.” – verified G2 reviewerWho Boulevard is best forDesign-led med spas: Practices that want a premium, client-friendly system.Growing US practices: Teams that want smooth booking tools and a polished client journey.Retail-forward practices: Locations with strong product sales or online shops that use Shopify.See how Pabau compares to Boulevard’s medical spa software. PatientNow PatientNow sits on the opposite end of the spectrum from tools like Boulevard. It doesn’t focus on design or client experience.Instead, it leans into clinical notes, before-and-after photos, and long medical workflows. It’s built for clinics that need strong charting and well-organised patient files. Key features Scheduling: Appointment management with reminders, resource allocation, and waitlist tools.EMR workflows: Structured charts, treatment history, BMI tools, and progress tracking.Before-and-after photos: Photo guides, ghosting, lighting controls, and secure storage. PricingPatientNow doesn’t publish its pricing publicly.Plans are subscription-based, require speaking with sales, and there is no free plan or free trial.Where PatientNow shinesHeavy documentation workflows: Strong tools for weight-loss programs, injectables, and long-term treatment journeys.Photo management: Consistent, high-quality images through RxPhoto-style capture tools.Clinical depth: Structured charts, progress tracking, and detailed medical workflows.Where PatientNow falls shortOlder interface: The design feels dated for teams used to modern software.Fragmented modules: Photos, records, forms, and billing sit in different areas, slowing navigation.Limited reporting: Reporting tools are rigid and don’t provide deeper insight. Pro Tip Rigid reporting makes it harder to track performance the way you want. Pabau lets you build clear, custom views for treatments, revenue, and team activity. Customer reviews“Easy to learn. The charting is easy, and the templates are nice. I like that the patients get text reminders for appointments.” – Christine B., Capterra reviewer“Scheduling is easy, and customer support is excellent. It would be better if other programs could be integrated for different payment options, including financing options.” – Cap S., Capterra reviewerWho PatientNow is best forClinics with detailed medical programs: Weight-loss, IV therapy, dermatology, or surgical aftercare.US-based practices: Teams using e-prescribing and lab integrations.Clinics prioritising documentation: Practices where charting depth matters more than interface design.PatientNow or Pabau? See the comparison. Mangomint Mangomint offers strong salon- and spa-style workflow and automation. It focuses on front-desk tasks, fast booking, and smooth client communication. It has forms and notes, but the clinical depth is lighter than tools built for full medical workflows. Key features Fast booking tools: Express Booking and online scheduling that cut front-desk steps.Built-in messaging: Call, text, and chat from one place.Digital forms and charting: Simple SOAP notes, photos, and forms in each client profile. Pricing Plan Price Users Essentials $165/month 2–10 service providers Standard $245/month Up to 20 service providers Unlimited $375/month Unlimited service providers Note Tools like payroll, marketing add-ons, and some integrations come with additional fees. In-person payment rates start at 2.45% + $0.15. Where Mangomint shinesStrong automations: Renewals, follow-ups, and reminders run on their own.Smooth payments: Tap-to-pay and saved cards make checkout quick.Solid support: Fast, responsive, US-based help.Where Mangomint falls shortNot clinical-first: Charting and compliance tools stay lighter than full medical EMRs.Extra fees: Certain add-ons cost more depending on your plan.Limited regions: Only supported in the US and Canada.Pro tip: Regional limits can slow expansion. Pabau supports clinics in 40+ countries and gives you the clinical depth to scale.Customer reviews“It’s so easy to find everything you’re looking for. Very user-friendly. Starting from finding your client’s notes, my commissions, and seeing past services.” – verified G2 reviewer“I wish Mangomint was a little more customizable in terms of the calendar page. I would love to see all providers on the same page when looking at a week view. I would also love to see the add-ons that the customer picks within the time block shown on the calendar.” – Molly W., verified G2 reviewerWho Mangomint is best forBeauty-led studios: Salons and spas that want a clean, modern system without clinical complexity.Hybrid wellness spaces: Mixed businesses offering facials, massage, brows, or light aesthetics.Teams that value simplicity: Practices prioritising ease of use over deep medical workflows.Take a look at Pabau vs. Mangomint. Jane Jane offers clear scheduling, simple charting, and handy insurance tools. These fit physio, chiro, and wellness clinics well.Med spas usually need more depth. They rely on consent steps, detailed treatment notes, and built-in follow-up messages. Jane doesn’t focus on those areas. Key features Online booking: Easy self-booking for single visits, groups, and telehealth.Simple charting: Custom templates, forms, and notes that update fast.Insurance tools: Claims, receipts, payments, and billing all in one place. Pricing Plan Price What’s included Balance $54 CAD/month One practitioner, up to 20 appointments, basic reminders, charting, payments Practice $79 CAD/month + license fees Unlimited appointments, online booking branding, pre-payment rules, SMS reminders Thrive $99 CAD/month + license fees Room and equipment scheduling, waitlists, check-in tools, memberships, basic marketing Where Jane shinesGreat for allied health: The layout suits therapy-style care and clean session notes.Strong insurance tools: Claims, codes, and invoicing are easy to manage.Simple to learn: The interface is tidy and quick for new staff.Where Jane falls shortNot clinical-first: Notes, consents, and records stay basic for aesthetic workflows.Limited marketing: No built-in email campaigns or client-specific automations.Add-on costs: Group telehealth, advanced features, and license fees increase the total price.Pro tip: Marketing, automations, and client engagement are limited in Jane. Pabau combines those features with the clinical depth med spas rely on.Customer reviews“I like how it clearly lays out who I can select and book with for my needs.” – verified G2 reviewer“I love the scheduling in the charting. This is why I switched to Jane. The problem is that the bookkeeping and financials are absolutely critical to the success of any business. This is Jane’s weakest area.” – Tanya L, Capterra reviewerWho Jane is best forSmall teams: Clinics run by one or two practitioners with simple scheduling needs.Allied health clinics: Physio, chiro, massage, and counselling practices.Teams with insurance billing: Clinics that rely heavily on claims.See how Pabau compares to Jane. Zenoti Zenoti is the last medical spa scheduling software on the list. It offers a large toolkit built for busy clinics with high booking volumes.This size comes with trade-offs. The system can feel complex, and many advanced tools cost extra.Even so, its AI tools, marketing features, POS setup, and wide integrations stand out. Key features Advanced scheduling: Calendar control, resource management, and multi-location setups.Marketing suite: Campaign automation, client segmentation, and targeted offers.Point of Sale (POS): Retail, memberships, packages, and tip collection. PricingZenoti doesn’t publish pricing publicly.Clinics report custom quotes with higher monthly fees. Plus add-ons for marketing, messaging, analytics, and advanced features.Where Zenoti shinesAI support: Helps answer calls, recover missed bookings, and automate follow-ups.Branded calling: Shows your clinic name and logo on caller ID to boost pick-up rates.Strong integrations: Works with many third-party tools.Where Zenoti falls shortAdd-on fees: Advanced analytics, marketing campaigns, and client apps come with extra monthly costs.Complex interface: The system can feel overwhelming, especially for smaller clinics.Contract expectations: Typically requires longer commitments with less flexibility.Pro tip: Running multiple locations doesn’t have to come with enterprise-level complexity. Pabau keeps location management straightforward, even as your team expands.Customer reviews“Once everything is set up, Zenoti works very well and makes both booking appointments easy for both staff members and for customers.” – Yeliz L, Capterra reviewer“I think some of the booking wizards appear cluttered on the schedule, and the layout of the system could be a little better.” – Izzy G., verified G2 reviewerWho Zenoti is best forLarger operations: Multi-location clinics that need enterprise-level tools.High-volume teams: Practices with heavy booking demand and retail sales.Clinics with dedicated admin staff: Teams who can manage a more complex system.See how Pabau compares to Zenoti. How to choose the best medical spa scheduling software There are plenty of medical spa software options out there. If choosing the right one feels overwhelming, focus on the features below.Smart schedulingLook for software that gives you a clear, reliable view of availability:Real-time practitioner schedulesRooms and equipment included in bookingsConflicts flagged before they cause issuesPabau updates the calendar in real time. New bookings, cancellations, and form submissions sync automatically.Book a demo to see the calendar in action. Smooth online bookingYour booking flow should make life easier for both clients and the front desk:24/7 online accessPractitioner selectionAutomatic depositsSimple reschedulingPabau covers all of that, plus you control how online booking works for your med spa. Reserve with Google is supported, letting you capture bookings directly from search. Integrated paymentsPayments should flow with your schedule, not sit in a separate system. You need medical spa software that handles:DepositsStored cardsMembership and package use Pabau handles payments directly in the booking flow. It updates balances in real time, which keeps checkout simple.Explore Pabau’s payment tools. Proper clinical toolsA scheduling system only works if the clinical side stays organized:Digital intake and consentTreatment notes and diagramsBefore-and-after photosMedical history stored securelyPabau connects every clinical detail to the appointment. Staff open the client card, and everything is already there. That keeps treatments consistent and easy to deliver. Multi-location toolsIf you run more than one location, look for:Shared client recordsLocation-specific calendarsCentral reportingThese keep each location aligned and make growth manageable.Pabau supports multi-location medical spas with shared data and simple oversight. Large teams stay in the same process as they grow. Make scheduling easier with Pabau’s all-in-one med spa platform The tools in this guide can all support smoother scheduling. Still, as a medical spa grows, it often needs software that keeps the whole workflow aligned.That’s where Pabau comes in. It brings bookings, records, payments, and client management into one place. This helps your team stay organized and run a steady schedule.If you want to try Pabau with your own setup, book a demo and take it for a spin.
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