Vagaro pricing 2026: Plans, processing fees, and add-on costs

Vagaro pricing starts at $23.99 per month for one bookable calendar, plus $10 a month for each extra calendar, as of September 2026. Card processing adds 2.6% + $0.10 per in-person sale on the Small Merchant plan, and paid add-ons such as Forms and Text Marketing sit on top.

For an aesthetic practice, the subscription is the small part of the Vagaro cost. In the aesthetic practice cost stack below, card processing makes up 82% to 90% of the monthly total across three example practices.

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Key takeaways

Vagaro costs $23.99 a month for one calendar, plus $10 for each extra calendar up to seven, billed monthly with no annual plan.

Card processing runs 2.6% + $0.10 per in-person sale on Small Merchant, or 2.29% + $0.19 on Large Merchant, which adds $10 a month.

Large Merchant only saves money above a break-even volume: about $3,480 a month at a $400 average ticket, but $6,250 at $60.

Forms, Text Marketing, the Online Shopping Cart, MySite, and QuickBooks each add $10 to $20 a month, billed forward with no refunds.

In our three aesthetic practice examples, card processing made up 82% to 90% of the all-in monthly Vagaro bill.

How much does Vagaro cost?

Vagaro costs $23.99 per month for one bookable calendar, plus $10 per month for each additional calendar, as of September 2026.

Vagaro’s help center labels the $23.99 base price “only for a limited time,” so treat it as a promotional rate that can change. Each additional calendar costs $10 a month up to seven licenses. After seven, Vagaro says additional employees are free.

So how much does Vagaro cost per month for a whole team? The table below adds up the subscription by calendar count, before add-ons and processing.

The table uses Vagaro’s official 2026 figures from its help center pricing article, updated September 23, 2026. Each Vagaro calendar is one bookable provider column, so a practice pays for the people patients can book with.

People searching “how much is Vagaro Pro per month” are asking the same question. Vagaro Pro is the business app your team logs into, and Vagaro Pro pricing follows the calendar table above.

Vagaro bills the subscription monthly. The help center lists no annual plan, so there’s no discount for paying a year upfront.

Vagaro pricing plans: What the base subscription includes

Vagaro pricing plans come down to one plan priced by calendar count, rather than good, better, and best tiers with different features.

Every calendar count gets the same core toolkit. Vagaro’s pricing page and help center list these in the base subscription:

• Online booking, plus a free listing on the Vagaro Marketplace
• The appointment calendar and staff scheduling
• Point of sale checkout for services and retail
• Vagaro memberships, packages, and gift certificates
• 1,000 marketing emails a month

What the base plan leaves out matters more for a med spa. Consent forms, intake forms, and SOAP note templates sit in the Forms add-on. Text marketing, deposits through the Online Shopping Cart, and card processing all cost extra.

Aesthetic practices moving onto Pabau, the practice management platform we build, ask for the same two must-haves on day one. They want signed consent forms and deposits on high-value bookings. On Vagaro, both are paid add-ons.

Vagaro add-ons and premium feature prices

Most Vagaro premium features cost $10 to $20 a month each, while Data Lake and E-Prescribe start at $40.

Vagaro MySite pricing has two parts. The site costs $20 a month, but only once it’s published, and Vagaro charges $299 one-time to design it for you.

The Xero integration costs $10 a month, the same as QuickBooks. Vagaro bills premium features forward for the full billing cycle, so turning one off mid-month doesn’t earn a partial refund.

Which add-ons a salon, spa, or fitness business needs changes with its growth stage. Here’s how the stack usually builds:

• Starting out, one provider: the base plan plus Forms and the Online Shopping Cart comes to $43.99 a month.
• Growing team, three to five providers: extra calendars, Text marketing, MySite, and QuickBooks join the bill.
• Eight or more staff, or several locations: Payroll, the Branded App, and Data Lake become worth pricing.
• Fitness studios at any size: Live Stream and the Check-In App are the usual additions.

Vagaro processing fees

Vagaro charges 2.6% + $0.10 per in-person card sale on its Small Merchant plan and 2.29% + $0.19 on Large Merchant.

Vagaro positions Small Merchant for businesses processing under $4,000 a month and Large Merchant for businesses above $4,000. Large Merchant also adds a $10 monthly plan fee.

So how much does Vagaro charge per transaction? On a $300 treatment paid by card in person, Small Merchant takes $7.90 and Large Merchant takes $7.06. Keyed-in sales cost 3.5% + $0.19 on both plans, so a $300 phone payment costs $10.69.

Vagaro credit card processing fees don’t stop at the per-sale rate. Vagaro also lists a Mastercard Location Fee of $1.25 a month, plus a variable Mastercard fixed acquirer network fee (FANF).

Financing costs the most. Buy Now Pay Later through Affirm charges the business 6% + $0.30 per transaction. On a $2,000 treatment plan, that’s $120.30, several times the standard Vagaro transaction fees.

When the Large Merchant plan pays for itself

Vagaro’s Large Merchant plan only saves money once monthly card volume passes a break-even point that depends on your average ticket size.

Large Merchant cuts 0.31 percentage points off each in-person sale. It also costs $0.09 more per transaction and $10 a month. The monthly saving works out as 0.31% of card volume, minus $0.09 per sale, minus $10.

Solve that for zero and the average ticket sets your break-even volume:

• $400 average ticket (injectables): about $3,480 a month
• $150 average ticket: $4,000 a month
• $60 average ticket (salon services): $6,250 a month
• $29 average ticket or less: Large Merchant never saves money

Crossing Vagaro’s $4,000 line doesn’t guarantee a saving. A salon averaging $60 a ticket and processing $5,000 a month would pay about $2 more on Large Merchant. Keyed-in sales gain nothing either, because both plans charge 3.5% + $0.19.

Ask Vagaro which plan your volume qualifies for before switching. High-ticket aesthetic work clears the bar early, which is why the aesthetic practice cost stack below uses Large Merchant for all three profiles.

Vagaro fees beyond the subscription

Vagaro fees beyond the monthly plan come from hardware, contract terms, and usage. Most of them live in separate help center articles rather than on the pricing page.

• Hardware: Vagaro POS pricing is one-time, before tax and shipping. The PayPro Go costs $150, the PayPro $380, the PayPro Mini with Dock $420, and the PayPro Duo $800.
• Accessories: stands, printers, and similar add-ons run $59 to $239.
• Free reader promotion: Vagaro offers a free PayPro Go, or $150 off a Mini or bundle, when you use its processing. That deal carries a 12-month commitment, and cancelling early means repaying the reader price or discount.
• Inactive processing fee: this $10 monthly fee applies only to US Small Merchant accounts that got the free or $150-off reader, bought from 2026 onward. Vagaro charges it after any month with under $1,000 in processing. Large Merchant accounts are exempt.
• No subscription refunds: the help center states that Vagaro does not allow refunds on your subscription.
• Trial conversion: the 30-day free trial needs a card and rolls into a paid monthly plan unless you cancel.
• Billed-forward add-ons: a premium feature charges for the full cycle as soon as you turn it on.
• Text overage: each credit beyond your text marketing tier costs $0.030.
• Branded App setup: a $100 one-time development fee sits on top of the monthly app fee.

The aesthetic practice cost stack: What a med spa pays for Vagaro

Across three example aesthetic practices, the all-in Vagaro bill ran from $354.49 to $2,355.99 a month, with card processing at 82% to 90%.

We built each profile from the add-ons an aesthetic practice needs from day one, on the following assumptions:

• Every price is Vagaro’s official US rate as of September 2026.
• Card volumes and average tickets are example assumptions, not industry benchmarks.
• Every sale is an in-person card payment on Large Merchant, which beats Small Merchant for each profile.
• Text marketing uses the entry tier of 1,000 credits for $20 a month.
• Totals exclude hardware, tax, the $1.25 Mastercard Location Fee, variable FANF, and E-Prescribe.

On Small Merchant rates, the same three practices would pay $315.00, $1,052.50, and $2,370.00 in processing. Large Merchant saves them $24.50, $102.75, and $242.00 a month.

The chart below shows why the rate plan matters more than the add-on list.

An aesthetic practice still has work to do beyond the stack. The Forms add-on covers consent and intake forms and SOAP templates. Injection mapping, product batch tracking, and before-and-after photo comparison don’t appear in Vagaro’s add-on price list, so check how you’d record them.

A med spa that prescribes through Vagaro adds E-Prescribe at $40 a month per doctor and $5 per medical assistant. For the eight-provider profile with two doctors, that’s another $80 or more.

Vagaro vs Square: Which costs less?

Square Appointments costs less for a low-volume solo provider on its $0 Free plan, while Vagaro wins once a practice clears its Large Merchant break-even.

Square figures come from Square‘s Square Appointments pricing, checked September 2026. Aesthetic practices weighing Square for clinical work can read our Pabau vs Square Appointments breakdown.

Take the three-provider med spa processing $40,000 a month at a $320 average ticket. Before add-ons, Vagaro on Large Merchant costs $993.74 a month. Square Plus costs $1,067.75, and Square Premium costs $1,127.75.

Now take a solo provider processing $3,000 a month at a $100 average ticket. Vagaro on Small Merchant costs $104.99, while Square Free costs $82.50. Square Free can’t charge no-show fees, though.

The verdict splits by practice type:

• Solo provider under $4,000 a month: Square Free is cheapest, if you can live without no-show fees.
• Multi-provider salon, spa, or med spa above the break-even: Vagaro wins on its 2.29% Large Merchant rate.
• Teams of eight or more: Vagaro’s calendar pricing stops at $83.99, while Square Plus stays at $49 per location.

Is Vagaro worth the price for your practice?

Vagaro is worth the price for salons, spas, and fitness studios on a budget, but aesthetic practices pay more once the add-ons stack up.

Pros

• One calendar costs $23.99, and calendars stop costing money after seven.
• The Large Merchant rate of 2.29% + $0.19 beats Square Premium’s in-person rate on any ticket over about $37.
• The Vagaro Marketplace listing is free and can bring in new bookings.
• Memberships, packages, and gift certificates come in the base plan.

Cons

• Forms and deposits, two medical aesthetics essentials, are paid add-ons.
• There’s no annual plan, so committing for a year earns no discount.
• Subscriptions aren’t refunded, and premium features bill forward for the whole cycle.
• The free reader carries a 12-month processing commitment. On a US Small Merchant account, it also adds a $10 fee after any month under $1,000.

From an owner’s chair, the usual frustration with Vagaro is the drip of $10 charges rather than the headline price. That drip is manageable when bookings are quick and tickets are small.

Vagaro fits hair and nail salons, day spas, and fitness studios that value marketplace discovery. Our Vagaro vs Booksy breakdown covers that end of the market.

Vagaro strains in medical aesthetics, where charting depth, injection records, and prescribing matter as much as the calendar. If that’s your practice, compare the best Vagaro alternatives before you commit.

How Pabau prices practice management for aesthetic practices

Pabau takes the opposite approach to the cost stack above. Every core feature comes in every Pabau subscription, so the tools an aesthetic practice needs on day one don’t sit on a separate price list. Our feature-by-feature Vagaro comparison lines the two platforms up side by side.

Consent forms, intake forms, treatment notes, before-and-after photos, online booking with deposits, and marketing all come in the core subscription. Text messages run on credits, which you top up as you send. Optional Plus add-ons, such as Marketing Plus, give practices additional tools in one specialist area.

Pabau is priced per user and per location. Pabau’s pricing page has the current figures.

Pabau Pay, our card terminals, carries no monthly fee and posts in-person payments to the same system as your patient records. Instead of a trial, new practices get structured onboarding with a dedicated Client Coordinator who moves your data across.

Price your practice with the essentials included

Pabau includes forms, charting, online booking, and marketing in every core subscription. See what your aesthetic practice would pay with consents and deposits already covered.

Book a demo

Conclusion

Vagaro is cheap to start and priced to grow by add-on. For a salon with $60 tickets, the $23.99 plan plus a couple of $10 extras is hard to beat.

For an aesthetic practice, the stack decides the bill. Run your own volume and average ticket through the break-even rule before picking a merchant plan, and price every add-on you’d need on day one.

If the add-on list runs longer than the plan itself, price a platform that bundles those essentials next. Book a demo to see how Pabau handles consents, deposits, and charting in one subscription for your aesthetic practice.

Continue your research

Comparing Vagaro with a salon-first rival? Vagaro vs GlossGenius weighs the two on booking, payments, and monthly cost.

Looking at a premium salon platform? Mangomint vs Vagaro shows where the higher price buys more automation.

Running a larger salon group? Meevo vs Vagaro compares the two on multi-location and staff management.

Offering classes as well as appointments? Mindbody vs Vagaro breaks down which suits studios and wellness businesses.

Running a med spa rather than a salon? Zenoti vs Vagaro compares the two on medical documentation, pricing, and support.

Frequently asked questions