7 Best Patient Scheduling Software for Medical Practices

Pabau is best for medical practices that want one system for scheduling, EMR, payments, and patient communication, especially if they plan to scale or run multiple locations.

Vagaro suits clinic-lite and hybrid beauty/health practices that prioritize simple booking and retail tools over in-depth medical workflows.

Jane works well for allied health and insurance‑based practices that need clean scheduling plus claims support, but lighter aesthetics workflows.

Zenoti suits large, multi-location groups that require enterprise-level scheduling, marketing, and POS, and have the team to manage a more complex system.

A packed schedule is usually a great sign that business is thriving. But after a while, you might notice things slipping – appointments overlapping, no-shows creeping in, and team members juggling ten tabs just to confirm a single booking.

Centralizing all of this in one system, instead of relying on constant manual work, is exactly what patient scheduling software is designed to do.

The best patient appointment scheduling software keeps your calendar under control by automating reminders, linking appointments to patient records and billing, and providing patients with an easy way to book or reschedule.

In this guide, you’ll find the leading patient scheduling platforms, their key differences, their associated costs (where available), and the types of practices they best suit. Use it as a shortcut to find software that fits your workflows, instead of forcing your team to work around the tool.

Name	Best for	Stand-out feature	Price starting point	G2 rating
Pabau	Growing and multi-location medical practices	Full patient journey in one place	$69 per user/month	4.7 / 5
Vagaro	Beauty-first and hybrid wellness clinics	Large client marketplace and retail tools	$23.99/month	4.6 / 5
Jane	Allied health and insurance-based practices	Insurance-ready scheduling and billing	$54 CAD/month	4.0 / 5
Zenoti	Large, multi-location clinic groups	Enterprise-grade scheduling and marketing	Custom quote	4.5 / 5
PatientNow	Documentation-heavy medical clinics	Structured clinical records and photo tools	Custom quote	3.2 / 5
Mangomint	Modern wellness and aesthetics-lite practices	Smooth UI and front-desk automations	$165/month	4.9 / 5
Boulevard	Design-led, premium patient experiences	Polished, branded online booking flow	$369/month per location	4.4 / 5

Pabau: Best for growing medical practices that want everything in one place

Pabau is an all‑in‑one practice management platform built first for clinical environments, not just salons or wellness studios. Appointment booking sits at the centre, and everything else (patient records, consent forms, notes, invoices, and communications) links back to the same calendar.

That means staff can move from “who’s coming in today?” to “what are we doing for them?” in a single click, the ultimate goal being, of course, patient satisfaction.

Key features

Pabau has a lot under the hood, but a handful of features will matter most when you’re choosing scheduling software. These are the ones that directly affect how your team books, manages, and completes appointments on a day-to-day basis.

Smart online booking

With Pabau’s online booking, patients can book 24/7 through your website, patient portal, or shared booking links, choosing their practitioner, service, and time slot in a few steps. You can require deposits, limit which services are bookable online, and control how far in advance people can book or reschedule.

Did you know?

According to a 2024 review of outpatient clinics, 62.5% of sites that introduced open-access appointment scheduling saw their no-show rates decrease, demonstrating the significant impact a well-designed scheduling system can have on attendance and access to care.

Appointment automations

Pabau can (automatically) handle every standard appointment message for you: confirmations, appointment reminders, rescheduling notices, cancellations, and post‑visit feedback requests. You decide when messages go out and whether they use email, SMS, or both, which dramatically cuts down on no‑shows and last‑minute phone calls.

Calendar tied to clinical records

From any calendar appointment, staff jump straight into the patient record and see history, forms, photos, prescriptions, alerts, and outstanding balances. For clinicians, that means no more digging through separate health records and calendar tools; everything they need for the consultation is already attached to the booking.

Resource, room, and multi‑location management

Rooms, equipment, and practitioner rules are built into the calendar, so the system automatically checks for conflicts before confirming a slot. If you run multiple locations, all sites share the same core setup, while each calendar can still have its own working hours, services, and resources.

Note:

This is where Pabau pulls ahead of beauty-led tools: smart rules for rooms and equipment are critical when running scans, imaging, lasers, or other resource-heavy treatments day after day.

Pricing

Plan	Price	Users	Key inclusions
Startup	£69/month per user	1	Booking, reminders, records, basic POS
Team	Talk to sales	2–3	Full feature set
Medium	Talk to sales	4–5	Full feature set
Group	Talk to sales	6–15	Full feature set
Enterprise	Custom quote	6+	Dedicated onboarding and support, full feature set

Where Pabau shines

End-to-end clinical workflow: Scheduling, EMR, consent forms, photos, tasks, and a billing system all reside in a single, practice-specific platform designed for medical practices.
Automation at scale: Confirmations, reminders, follow-ups, and feedback requests run in the background, allowing staff to focus on patient care rather than administrative tasks.
Multi‑location and role‑based control: Central oversight for owners, clear calendars for each site, and permissions that keep the right people in the right parts of the system.

Where Pabau falls short

Richer than basic tools: Compared to lightweight scheduling apps, there is more to configure, so onboarding takes longer.
Best value for teams, not micro‑setups: Solo practices that only want a simple calendar and reminder app may find the all‑in‑one feature set more than they need.
iOS-only app: The Pabau app is currently available only for Apple devices.

Customer reviews

Users appreciate the convenience of having booking, records, marketing, and forms all in one place, especially when scaling from a single site to multiple locations. They also mention fast, responsive support and clear improvements in no-show rates once automated reminders are enabled.

“The automated email reminders have been a huge help — they reduce no-shows and improve client communication without me needing to manually follow up. I also love that I can use digital consent forms and treatment notes. It keeps everything paperless, organised, and accessible from anywhere, which is perfect for a busy clinic like mine. The customer support is brilliant!” – Eric K., Clinic Owner and Clinical Specialist

“What I like best about Pabau is the customer support. The webchat is fast, friendly, and issues are resolved quickly with good follow-up. The system is also excellent for compliance, with a wide range of ready-made forms that help keep everything organised and inspection-ready. Even though my business doesn’t fit neatly into their standard setup, the team have worked with me to find practical workarounds and have been supportive as my services have grown.” – Parvynder H., Director & Registered Manager

Who Pabau is best for

Practice owners who want a single source of truth for schedules, records, and revenue across the whole clinic.
Clinics planning to grow or add locations, who want to avoid stitching together multiple systems later.
Teams that care about both patient experience and internal compliance, not just “getting a booking on the calendar”.

Book a Demo

Want to see how Pabau handles scheduling in a real-world clinic setup? Book a demo and walk through your current workflow step by step.

Vagaro

Vagaro is a booking and POS system built mainly for salons, spas, and beauty‑led businesses, but some smaller medical and hybrid clinics also use it for basic scheduling. It focuses on quick setup, simple online booking, and retail-friendly tools, such as memberships and product sales.