7 Top Mindbody Alternatives for Managing Your Practice in 2026

Key Takeaways

Pabau: Best all-in-one for medical and aesthetic clinics. Full EMR, compliance, and multi-location tools built in.

Momence: A strong choice for fitness and yoga studios running classes, memberships, and virtual sessions.

WellnessLiving: Ideal for gyms focused on retention, with loyalty programs and Reserve with Google bookings.

Vagaro: A solid fit for salons and spas that need POS, retail, and marketplace exposure.

Mindbody works well for classes and memberships. But clinics and med spas run differently. Clinical records, compliance, and tighter control over operations matter more.

The good news is there are plenty of Mindbody alternatives built for medical and aesthetic teams. 

We reviewed seven of the best, comparing pricing, features, and real customer feedback.

Compare the best Mindbody alternatives at a glance

Pabau: Best all-in-one software for multi-location practices

Pabau is practice management software built for medical spas and aesthetic clinics. It focuses on:

• Clinical documentation and patient records 
• Multi-location management
• AI-powered automation
• HIPAA-compliant workflows 

Medical practices use it to replace separate Electronic Medical Records (EMR), booking, and marketing tools with one system.

Key features

These are the key features that set Pabau apart from Mindbody and other alternatives.

• Comprehensive medical-first EMR

Each patient profile inside Pabau includes:

• Complete medical history
• Digital forms with e-signatures
• Treatment notes and protocols
• Prescription tracking and lab integrations

Pabau’s EMR is built for regulated medical services where compliance and documentation are non-negotiable.

• Advanced multi-location management

Pabau lets you run every location from one system:

• View patient history at any clinic
• Book follow-ups across sites
• Track and transfer stock
• Report by location or across the business

• Automated pre- and post-appointment workflows

Pabau automates the steps around each appointment:

• Pre-care instructions
• Digital consent forms
• Aftercare messages
• Follow-up reminders

Everything is automatically saved to the patient record. Staff can open a profile and see the full history at a glance.

• AI-powered automation with Echo AI

Pabau’s Echo AI cuts down documentation and admin. It can:

• Turn conversations into structured treatment notes
• Draft aftercare instructions and patient letters
• Flag allergies and contraindications before prescribing

“I’m able to document my notes by talking into the AI tool, and that has saved me so much time and so many typos as well…I really love it!”

Jamila Shafi

Balanced Aesthetics by Jam

Pricing

All plans include access to core features. Check Pabau’s pricing page for the full breakdown.

Where Pabau shines

• Medical-first workflows: Clinical notes, digital consents, and full patient records built in.
• Time-saving automation: Reminders, follow-ups, memberships, and rebooking run automatically.
• Multi-location visibility: Track bookings, revenue, and performance across every clinic in one place.

Where Pabau falls short

• Takes longer to set up: With more features to configure, onboarding isn’t as quick as simple booking systems.
• Higher starting price: Costs more upfront, especially for small or solo teams.
• Not ideal for beauty-only businesses: If you only need simple scheduling, the clinical features may be unnecessary.

Customer reviews

“I love how intuitive Pabau is for managing patient journeys. The integrated appointment scheduling, clinical notes, and treatment photos make it simple to track patient progress and ensure high-quality care.” – Olena K., Capterra reviewer

“I’m really satisfied with the support we received from the Pabau team. It’s truly refreshing to work with a customer service team that is so knowledgeable and eager to help.” – Anita S., verified G2 reviewer

Who Pabau is best for

• Medical spas and aesthetic clinics: Full EMR, injection mapping, photos, and compliant documentation.
• Multi-location practices: Shared patient records, centralized reporting, and cross-site booking.
• Growing practices: Software that scales with your team without switching systems or adding extra tools.

Learn more about how Pabau compares to Mindbody.

Momence

Momence is a booking and business management platform. It’s built for fitness, yoga, and wellness studios running classes and membership management.

It handles scheduling, automated messaging, and on-demand video from the same dashboard.

Key features

• Class and appointment scheduling: Run drop-ins, recurring classes, workshops, and 1-on-1 bookings with waitlists and auto confirmations.
• On-demand video library: Host and sell recorded classes and courses directly, no third-party tools needed.
• Marketing automation: Send email and SMS campaigns for promos, reminders, and re-engagement.

Pricing

Momence doesn’t publish fixed plans or fees. Pricing is custom and unlocked after a sales form.

Expect costs to vary based on team size, locations, and payment volume. Transaction fees also apply.

Where Momence shines

• Easy to use: Clean interface that’s simpler to navigate than older class-based systems.
• Built-in video: Host and sell on-demand classes without third-party tools.
• Accessible starting point: Lower upfront cost than enterprise-heavy platforms.

Where Momence falls short

• Custom pricing: Costs and processing fees aren’t published, which makes budgeting harder.
• Not built for clinics: No EMR, clinical notes, or compliance tools.
• Customer support: Some users report slow response times.

Customer reviews

“Super user-friendly! Very quick and easy to book each time I need to book a session.” – Alexis R., Capterra reviewer

“There is a lack of support and customer service. There is no easy way to cancel a business account. I’ve been trying to get someone to cancel my account for two months. In the meantime, I keep getting charged monthly, and I’m no longer using it.” – Jeniffer B., Capterra reviewer

Who Momence is best for

• Fitness and yoga studios: Teams that need class management, memberships, and payments.
• Studios offering virtual or on-demand content: Businesses that want to host and sell recorded classes without extra video tools.

GlossGenius

GlossGenius is built for salons, spas, and independent beauty professionals.

It combines booking, payments, client management, and basic marketing in one system. 

Unlike Mindbody, its pricing is straightforward and transparent, with no hidden costs.

Key features

• Online booking: 24/7 self-booking with automated confirmations and reminders.
• Client management: Client profiles with history, notes, and photos in one place.
• Marketing tools: Built-in email and SMS for promotions and rebooking.

Pricing

Where GlossGenius shines

• Low starting price: From $24/month, accessible for solo providers.
• Easy to use: Clean, user-friendly interface with quick setup and minimal training.
• Flat payment processing: 2.6% across all transactions with no hidden fees.

Where GlossGenius falls short

• No medical workflows: No EMR, clinical notes, or compliance tools.
• Limited marketing credits: Text allowances run out fast on higher volumes.
• Basic reporting: Fewer insights for tracking growth and performance.

Customer reviews

“Overall, I find GlossGenius to be a good option for a small solo business, perhaps hair or massage. For a larger spa, I found there to be lots of features lacking. The platform also heavily focuses on mobile app features instead of the desktop version.” – Valentina A., Capterra reviewer

“Can’t sell retail products online. For me would be great if this could be added. That will make it a full experience.” – Grace B., Capterra reviewer

Who GlossGenius is best for

• Solo beauty professionals: Independent stylists, nail techs, estheticians, or massage therapists running a single chair
• Small salon teams: 2–5 providers needing shared calendars, client tracking, and basic marketing

Acuity Scheduling

Acuity Scheduling is a scheduling software owned by Squarespace.

While Mindbody and Pabau cover full business operations, Acuity keeps its scope narrow and focuses purely on appointment management. 

You get online booking, calendar sync, payments, and reminders without the extra layers.

Key features

• Online scheduling: 24/7 booking with live availability, buffers, limits, and automatic timezone detection.
• Calendar sync: Two-way sync with Google, Outlook, iCloud, and Office 365.
• Payments and forms: Take payments at booking, capture intake forms, and automate reminders.

Pricing

Where Acuity Scheduling shines

• Fast setup: The simplest learning curve of any option on this list. 
• Squarespace integration: Embeds directly into Squarespace sites.
• Flexible use cases: Works well for solo and service-based businesses.

Where Acuity Scheduling falls short

• No Point of Sale (POS) or retail: No in-person sales or inventory tracking.
• Limited client records: Basic history only, no CRM or clinical notes.
• No marketing tools: Lacks built-in marketing campaigns or retention automation.

Customer reviews

“Customer service is very good, and it’s very much a set-and-forget tool that comes in handy for capturing potential clients.” – verified Capterra reviewer

“Acuity Scheduling has limited and basic reporting features, which sometimes feel insufficient.” – Saksham G., G2 reviewer

Who Acuity Scheduling is best for

• Solo service providers: Consultants, therapists, coaches, tutors, and trainers who only need reliable online booking.
• Budget-conscious teams: Small businesses that want simple scheduling without paying for extra tools they won’t use.

See how Acuity Scheduling and Pabau compare.

WellnessLiving

WellnessLiving is a cloud-based business management platform for service-based businesses.

It combines scheduling, payments, and memberships in one place. Loyalty programs, branded apps, and automated messaging help drive repeat visits.

Key features

• Loyalty and rewards: Custom points and incentives to increase repeat visits and referrals.
• Branded mobile app: Clients book classes, manage memberships, and receive push notifications from your own app.
• Google Reserve: Accept bookings directly from Google Search and Maps.

Pricing

Where WellnessLiving shines

• Fast customer support: 24/7 help with quick issue resolution.
• Core tools included: Scheduling, online payments, marketing, and client apps in one system.
• Built-in marketing: Email, SMS, and loyalty tools included without add-ons.

Where WellnessLiving falls short

• Extra fees: Transaction and compliance charges increase total costs.
• Performance issues: Users report slow loading, freezes, and occasional crashes.
• Complex to manage: Feature-heavy setup and long-term contracts.

Customer reviews

“Wellness living is extremely convenient for booking appointments!” – Starr S., verified G2 reviewer

“Setting up the classes and making changes to classes in WellnessLiving can be a bit challenging. Also, the onboarding process feels overwhelming with lots of information and questions.” – S. L., verified G2 reviewer

Who WellnessLiving is best for

• Small to mid-sized studios: Yoga, Pilates, gyms, and spas.
• Marketing-focused businesses: Teams using automated campaigns, loyalty programs, and responsive support.

Cliniko

Cliniko is purpose-built for allied health practitioners. This includes physiotherapists, chiropractors, osteopaths, and massage therapists.

Unlike Mindbody’s fitness focus, Cliniko specializes in medical appointment scheduling, insurance billing, and telehealth. 

Key features

• Healthcare scheduling: Treatment-based durations, recurring visits, and waitlists.
• Insurance billing: Submit claims directly to major providers.
• Clinical care tools: SOAP notes, patient records, and built-in telehealth.

Pricing

Where Cliniko shines

• Built-in telehealth: Run secure video consults without extra tools.
• Healthcare compliant: Supports HIPAA, GDPR, and clinical record standards.
• Ethical business model: A minimum of 2% of subscriptions is donated to charity.

Where Cliniko falls short

• Narrow fit: Designed mainly for allied health, not aesthetic or cosmetic clinics.
• Limited marketing: No campaigns, loyalty, or re-engagement tools.
• Regional coverage: Insurance integrations focused on AU, NZ, UK, and Canada.

Customer reviews

“Very happy with the software. Easy for the user to book and plenty of features to warrant the subscription cost.” – Adam H., Capterra reviewer

“It has limited integration with our accounting system, and some reports could be slightly more detailed.” – Chelsea G., Capterra reviewer

Who Cliniko is best for

• Small medical and allied health clinics: Practices focused on documentation and scheduling.
• International practices: Clinics in AU, NZ, UK, and Canada using local insurer integrations.

Check out how Cliniko compares to Pabau.

Vagaro

Vagaro serves salons, spas, barbershops, and fitness studios. It’s an all-in-one platform that includes a built-in marketplace.

Compared to Mindbody’s closed ecosystem, Vagaro’s marketplace gives businesses exposure. New clients searching for local services can discover you easily.

Key features

• Online booking: 24/7 scheduling with confirmations, reminders, and waitlists.
• Staff scheduling: Individual calendars for each provider, shift management, and real-time availability tracking.
• Website builder: Branded booking website connected to your Vagaro account.

Pricing

Vagaro’s pricing scales by bookable calendar, starting low for solo providers and increasing predictably as teams grow. 

Where Vagaro shines

• POS hardware range: Multiple in-person payment hardware options for checkout and retail.
• Optional marketplace exposure: Client discovery is available but not required.
• Wide integrations: Supports accounting, video, and website tools.

Where Vagaro falls short

• Scaling friction: Settings and add-ons become harder to manage as teams grow.
• Performance issues: Users report slow load times and booking glitches.
• Rising costs: Payroll, marketing, and other extras increase monthly spend.

Customer reviews

“The platform is user-friendly, professional, and makes scheduling, client management, payments, and marketing incredibly seamless.” – Dawn H., G2 reviewer

“I prefer to use text messaging to contact my clients; there are fewer tools for text messaging as there are for emails.” – verified G2 reviewer

Who Vagaro is best for

• Beauty and wellness businesses: Salons and spas that need more than basic booking.
• Multi-service teams: Practices managing appointments, retail, or classes.

Find out how Vagaro and Acuity compare to Pabau.

Reasons to consider an alternative to Mindbody

Mindbody gets the job done for many teams, but there are a few areas where it falls short. 

Here are the reasons why practices start looking at alternatives to Mindbody.

Hidden costs and unclear pricing

Mindbody’s pricing relies on tiers and add-ons.

Tools like marketing, advanced reporting, and branded apps often sit behind higher plans or optional purchases. Transaction fees stack up as booking volume grows.

With Pabau, the key features you need are included in the base plans. Costs are simpler and easier to predict as you grow.

Weak medical records and compliance

Mindbody’s client profiles cover attendance, basic history, and HIPAA-compliant notes with audit trails.

They’re not built for regulated medical care. Clinics often miss tools like:

• Injection mapping and treatment photos
• Digital consent forms with e-signatures
• Allergy and contraindication alerts
• Prescription tracking and lab integrations

Pabau’s EMR covers all of this out of the box. Notes, photos, consents, and safety checks live inside each patient record.

Limited marketing and retention tools

Mindbody includes email and SMS automation for recalls, memberships, and re-engagement.

But many of the deeper workflows sit behind higher tiers or add-ons. Clinics often end up layering extra tools to get the level of automation they need.

Pabau includes built-in marketing features such as:

• Email and SMS campaigns with automated recalls
• Memberships and packages
• Gift cards and promotions
• Treatment-specific aftercare sequences

Outdated interface and usability issues

Mindbody’s interface has improved over time, but many teams still find it clunky.

Users often report slower navigation, more clicks for simple tasks, and jumping between screens to complete everyday work.

“Some features in Mindbody seem outdated and often require too many steps to accomplish basic tasks. Certain settings are not very intuitive, which can make onboarding new staff slower than it should be. “ – Ali M., verified G2 reviewer

Pabau is built around a single workflow, which makes the user experience simpler. Teams work from one screen instead of jumping between tabs.

Manage Scheduling, Staff & Patients – All in One With Pabau

There are plenty of solid alternatives to Mindbody.

Some focus on classes. Others keep things simple with booking only. A few lean heavily into memberships or loyalty.

If you’d rather run everything from one place, Pabau is built for that. 

Scheduling, clinical records, payments, automation, and reporting all sit together, giving your team full control without the extra admin.

Want to see how it fits your practice? Book a demo, and we’ll walk you through the platform.