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Renting out a treatment room should feel exciting — not like you’re signing your life away in a confusing mess of legal jargon. That’s why a solid esthetician room rental agreement is essential to protect both you and the person renting the space.
Whether you’re a spa owner looking to bring in independent estheticians or a beauty pro searching for the perfect spot to grow your business, having everything clearly outlined from the start will save you headaches (and potential drama) down the line.
This guide keeps it simple – no confusing legal talk, just a clear, easy way to create a rental agreement that works for everyone. Plus, there’s a handy rental agreement template to make it even easier.
What is the purpose of an esthetician room rental agreement?
The purpose of an esthetician room rental agreement is to set clear, legally binding terms between the med spa owner (landlord) and the esthetician (tenant) for renting a space within the med spa. It outlines the expectations, responsibilities, and rights of both parties, helping to prevent misunderstandings and protect everyone involved.
It’s a way to protect both parties, so there’s no confusion or surprise down the road.
What should be included in an esthetician room rental agreement?
Creating a room rental agreement for estheticians is one of those things that sounds more complicated than it really is. But once you break it down and get all the right details in place, it’s much easier to navigate.
Here’s what a sound esthetician room rental agreement should include.
1. Names and contact information of both parties
Start by listing the full legal names and contact details of both the esthetician and the med spa owner. It’s pretty straightforward, but you’d be surprised how many people forget to add this crucial info.
Make sure you’ve got accurate details, including phone numbers, email addresses, and physical addresses. This way, if something comes up, there’s no confusion about how to reach each other.
2. Description of the rental space
Next up, describe the space you’re renting out. Include details like the room’s location in the building, its size, and any amenities that come with it. Is there a sink, storage space, or access to shared equipment?
These details make sure both parties are on the same page about what’s included and what isn’t. Think of it as setting expectations from the start.
3. Term of the agreement
This part spells out how long the lease agreement will last. Is it a month-to-month arrangement or a fixed term occupancy (like a year-long lease)?
Make sure to include any disclaimers for renewal terms or automatic extensions, just so both parties know how things will continue after the initial term ends.
4. Rental fees and payment terms
This section is all about the money, the rental fee, the payment method, due dates and any penalties for late payments. It’s super important to be clear on this one.
Will rent be due monthly, bi-weekly, or some other arrangement? And what happens if a payment is late? Setting these terms up front helps avoid awkward situations later.
5. Security deposit
Security deposits are a standard part of room rental agreements. Specify how much the deposit is, when it’s due, and under what conditions it will be returned.
Be clear on any potential deductions, whether for cleaning, damages, or unpaid fees, so there’s no confusion when the agreement ends.
6. Use of space
Outline exactly what the esthetician can and can’t do with the space. This includes specifying what services they can offer (facials, waxing, makeup, etc.) and any restrictions (e.g., no nail services or no use of harsh chemicals).
The idea here is to avoid any misunderstandings about what’s allowed and make sure the space is used appropriately for its intended purpose.
7. Access and hours of operation
Clearly lay out the hours the esthetician can access the space and any rules around after-hours use. Maybe the med spa owner wants to limit access to certain hours, or perhaps there are additional fees for after-hours use. Setting boundaries on this helps both parties feel comfortable and respected.
8. Maintenance and utilities
Who’s responsible for keeping the space clean and handling the utility bills? Detail whether the esthetician or the landlord covers things like electricity, water, and internet.
Also, specify who handles repairs and maintenance for things like plumbing or broken equipment. You don’t want to be caught off guard when something needs fixing!
9. Shared resources and equipment
If there are shared resources or equipment, like towels, steamers, or chairs, outline how they should be used and maintained. Will the esthetician have access to these, or is it up to them to bring their own? If anything gets damaged, who foots the bill? Clarifying this up front helps avoid any awkward “who’s paying for that?” moments later.
10. Insurance and licenses
This is a big one. Make sure that the esthetician has coverage for different risks, such as accidents or injuries (liability insurance), protection in case an employee gets hurt (workers’ comp), or coverage for their overall business (business insurance). You’ll also want to make sure they have any required licenses to operate legally in your area.
Include the type of coverage required, and have them provide proof before the agreement is signed.
11. Health and safety requirements
Given the nature of the services, this section ensures that both parties adhere to health and safety regulations. From sanitation practices to ensuring the space meets all local health codes, it’s important to outline what needs to be followed so everything stays safe and professional.
12. Indemnity and liability clauses
This section helps protect both parties in case something goes wrong. It typically includes clauses that limit the property owner’s liability for incidents in the rented space, as well as the esthetician’s responsibility for damages or legal claims that may arise.
13. Termination and early exit clauses
Sometimes, things just don’t work out, and that’s okay. This part details the process for either party to terminate the agreement early, including the notice period required. If one of you needs to leave earlier than planned, you’ll know how much time to give and what conditions apply.
14. Dispute resolution
If there’s ever a disagreement, you’ll want to know how to resolve it. This clause specifies whether disputes will be resolved through mediation, arbitration, or legal proceedings. It’s important to have this in place so both parties can feel confident that any issues can be addressed fairly.
15. Signatures of both parties
Finally, make sure both the esthetician and the property owner (or landlord) sign with the date of the agreement. This shows that both sides understand and accept the terms laid out in the document. It’s the official stamp that makes the agreement binding.
Legal and compliance considerations
When creating an esthetician room rental agreement there are a few legal and compliance considerations you don’t want to overlook.
Licensing and insurance
One of the first things to address is licensing and insurance. For both the esthetician and the property owner, having the right credentials is non-negotiable.
Let’s say you’re renting out a space to an esthetician who offers facials and waxing services. You’ll want to make sure they have a valid esthetician license, which shows they’ve completed the necessary training and are legally allowed to perform those services. Without it, you could be held responsible for any legal issues that arise.
In addition, requiring proof of liability insurance is crucial. If a client were to have an allergic reaction to a product used during a facial, liability insurance would cover potential medical costs or legal fees. Workers’ comp insurance might also be required if they have employees.
By asking for these documents upfront, you’re setting a standard of professionalism and safeguarding your business against potential risks.
Health and safety regulations
Another critical aspect is ensuring that the space complies with all relevant health and safety regulations. These are non-negotiable, especially when it comes to running a business in the beauty industry.
Whether it’s sanitation practices, proper ventilation, or safe handling of products, your rental space must meet local health codes to prevent any legal or health issues down the line.
Let’s take proper ventilation for example. If the space involves any procedures that use chemicals (like waxing, or certain skincare treatments), you’ll need to ensure there’s good air circulation to avoid inhaling fumes. If the room doesn’t have an exhaust fan or proper airflow, it could lead to health risks for both the esthetician and their clients.
State and local regulations
It’s essential to follow the state and local rules that apply to your area. Rental agreements can be different depending on where you’re located, so make sure you know about any local rules and regulations around business operations, taxes, zoning, and tenant rights.
For example, some areas might not allow beauty services in certain locations, or they might require you to collect sales tax.
Also, tenant rights can vary. Some places have rules about how much rent can increase or how much notice you must give before ending a lease. If you don’t understand these rules, you could run into legal issues later.
Template for esthetician room rental agreements
Esthetician room rental agreements
Template for download
Manage your spa’s operations and boost revenue with Pabau
As we’ve seen, creating a clear and comprehensive esthetician room rental agreement is a vital step in ensuring a smooth, professional, and legally compliant business operation.
By covering everything from rental fees and maintenance to licensing and insurance, you set both yourself and your tenants up for success.
Taking the time to get these details right not only protects your business but also builds a positive, trustworthy relationship with your renters.
And if you’re looking to streamline the management of your med spa, Pabau offers a wealth of features that can help you stay organized, improve operations, and ultimately boost your revenue.
From digital client records to automated booking systems, Pabau empowers med spa owners to work smarter, not harder.
Book a demo and see how Pabau can transform your med spa business today!
