8 Best Medical Spa Inventory Software Solutions for 2026

Key Takeaways

Pabau is suited to med spas that require clinical-grade inventory management. It’s best for med spas that want treatment-linked stock tracking, batch and expiry control, and full practice management in one platform.

Small or budget-focused med spas can start with Vagaro or Mangomint. They offer simple inventory and scheduling, but limited support for injectables and clinical workflows.

Practices combining aesthetics and wellness may prefer OptiMantra or PatientNow. These platforms support EMR, inventory, and dispensary-style tracking for more complex treatment mixes.

Running out of essential products mid-treatment or overstocking expensive serums eats into your profits. You need med spa inventory management software that prevents stockouts and reduces waste.

This guide covers the top med spa inventory management solutions available. You’ll see feature comparisons, pricing breakdowns, and key features to help you choose the right med spa inventory management tool for your practice.

Let’s explore which med spa inventory system fits your needs.

Pabau: Best for comprehensive medical spa management

Pabau is a practice management software that combines clinical and business tools in one platform. You get a med spa inventory management tool plus patient records, treatment protocols, HIPAA compliance, marketing automation, and analytics dashboards in one system.

The system scales with your practice. You can start with basic inventory tracking and add features as you grow—even if you grow into a multi-site operation.

Key features

Pabau’s med spa inventory system connects directly to your treatments, schedules, and sales. Here’s what sets it apart:

• Unified Business Inventory Control

Pabau ties clinical usage to business impact automatically. Track consumables, retail products, and devices in one place. When staff complete a treatment, the system deducts inventory based on your protocols; no manual entry needed.

• Real-Time Stock Visibility Across All Locations

The dashboard displays stock levels at every location in real-time. You can set minimum thresholds for each product and transfer inventory between sites.

• Purchase Order Management and Supplier Tracking

Pabau lets you create purchase orders directly in the system when stock levels drop. The platform stores supplier information and sends orders with a few clicks. Each order displays its status from “Processing” to “Received” so you can track incoming inventory.

• Inventory Management Built for Med Spa Workflows

Pabau links inventory to specific clinical procedures like injectables and skincare regimens. The system tracks batch numbers and expiry dates for each product. This ensures compliance and safety by alerting you before expired products are used in treatments.

• Seamless Integration with Scheduling & POS

Inventory updates automatically when treatments are completed. POS sales are deducted from stock counts in real-time.

• Stock Takes with Barcode Scanning

Pabau integrates with barcode scanners for faster inventory checks. Scan items in bulk to update stock levels instantly. This cuts stocktake time significantly compared to manual counting and data entry.

Pricing

Pabau plans start from $69/month in the US and £53/month in the UK. Every plan includes core features like calendar, online booking, treatment forms, automated client communication, and before-and-after photos.

All tiers include the med spa inventory management tool alongside the full practice management platform.

Learn more about Pabau’s plans and pricing on our pricing page.

Where Pabau shines

• All-in-one med spa management: Pabau includes inventory tracking, bookings, EMRs, and billing in one platform.
• Real-time stock visibility: Inventory levels update instantly as products and consumables are used.
• Automated treatment deductions: Products can be linked to procedures so stock is deducted after appointments.
• Multi-location inventory control: Stock can be tracked per location with usage monitored across sites.

Where Pabau falls short

• Higher price than inventory-only tools: Pabau costs more because it includes full practice management—not ideal if you only need basic stock tracking.
• Learning curve for advanced features: Extensive capabilities take time to master for very small practices.

Customer reviews

“The whole system works seamlessly throughout. It is so easy to book clients, keep a check of stock, work on campaigns.” – Terri S. (Capterra)

“This all-in-one system is incredibly convenient. You don’t need to purchase countless add-ons to access the tools that everyone values, which sets it apart from other companies.” – Uliana R. (G2)

Who Pabau is best for

• Compliance-focused med spas: Teams needing medical-grade protocols and inventory in one system.
• Multi-location practices: Businesses managing stock across several sites.
• Owners wanting all-in-one solutions: Med spas consolidating scheduling, marketing, payments, and inventory into one platform.

AestheticsPro

AestheticsPro is designed for med spas that want inventory management built into daily clinical workflows. Alongside stock tracking, it offers scheduling, EMR charting, POS, and client documentation tools tailored to aesthetics providers.

Key features 

• Inventory management: Tracks product stock, purchase orders, and vendor details for restocking and audits.
• EMR + treatment documentation: Includes medical charting tools designed for aesthetics providers.
• Point of sale tools: Supports retail checkout, gift cards, and memberships alongside inventory.
• Photo + client tracking: Offers advanced before-and-after imaging and treatment history.

Pricing

Where AestheticsPro shines

• Med spa-specific workflows: Built for aesthetics practices, with EMR and inventory in the same platform.
• Strong treatment documentation: Advanced photo tools and form libraries support clinical tracking.
• All-in-one operations: Combines scheduling, POS, product inventory, and memberships.

Where AestheticsPro falls short

• Less intuitive inventory tools: Some users say inventory and POS features feel dated and slower to navigate.
• More setup for retail and payments: Gift cards, product sales, and payment tools can take extra configuration.
• Not ideal for fast multi-location growth: Larger med spas may need deeper automation and stronger multi-site inventory controls.

Customer reviews

“Overall experience has been great with AestheticsPro. The system is nice, clean, delivers what we need it to, and the support is appreciated!” – Mlada K. (Capterra)

Who AestheticsPro is best for

• Established med spas: Businesses needing a full EMR + inventory suite.
• Treatment-heavy practices: Teams relying on protocols, forms, and imaging.
• Larger operations: Med spas comfortable with higher-tier pricing.

Zenoti

Zenoti is often chosen by large med spa brands that need strict control over inventory, retail sales, and multi-location operations. 

It combines POS, memberships, scheduling, and centralized stock management in one enterprise system.

Key features

• Centralized inventory tracking: Zenoti manages consumables and retail stock across one or many locations.
• Automated stock alerts and reordering: The platform supports real-time notifications and smarter purchasing workflows.
• POS + product sales tools: Inventory connects directly with checkout, packages, and memberships.
• Enterprise reporting: Zenoti includes analytics for tracking usage, revenue, and inventory spend.

Pricing

Zenoti doesn’t publish fixed pricing. Plans are custom and depend on business size, locations, and modules needed. This makes it better suited for larger med spas with enterprise budgets.

Where Zenoti shines

• Built for multi-location scale: Zenoti supports centralized inventory control across large teams and franchises.
• Strong automation tools: Real-time stock alerts and usage tracking help reduce waste and prevent shortages.
• Enterprise-grade operations: Combines POS, memberships, payments, and inventory in one ecosystem.

Where Zenoti falls short

• Higher cost and complexity: Zenoti is designed for enterprise med spas, so pricing and implementation may be too heavy for smaller teams.
• Limited customization in reporting: Some users report restrictions when trying to modify reports or extract data.
• Inventory module can be harder to manage: Reviews note challenges with Zenoti’s inventory workflows, especially compared to simpler systems.

Customer reviews

“I appreciate how simple it is to schedule a patient, as well as the wide range of features that Zenoti offers.” – Tabatha F. (G2)

Who Zenoti is best for

• Enterprise med spas: Large brands needing advanced inventory and POS in one system.
• Multi-location chains: Teams managing stock across many sites.
• High-volume operators: Businesses focused on automation and centralized control.

Vagaro

Vagaro is a budget-friendly platform popular in the wellness space for combining scheduling, payments, and basic inventory tracking. It works well for smaller med spas that mainly need retail stock tools alongside appointment management.

Key features

• Inventory management tools: Vagaro lets businesses organize products, track consumables, and filter items that are low or out of stock.
• Automatic stock reduction: Product quantities update automatically as items are sold.
• Inventory reporting: Stock reports track current levels, product value, and inventory trends over time.
• Scheduling + POS: Vagaro includes online booking, checkout tools, and client management features.

Pricing

Vagaro also offers several paid add-ons that increase the overall monthly cost. 

These include Text Marketing (£15/month) for automated promotional messages, a Branded App (£50/month) that lets clients book and manage memberships in one place, and a QuickBooks Integration (£25/month) to automatically sync transactions, tips, and refunds.

Where Vagaro shines

• Affordable entry point: Vagaro is priced for small med spas that want inventory and scheduling without enterprise costs.
• Simple retail inventory tracking: Stock levels update automatically for product sales and checkout.
• Strong all-in-one basics: Combines booking, payments, and product tools in one platform.

Where Vagaro falls short

• Limited clinical inventory depth: Vagaro is built for wellness businesses, so med spas may need more treatment-linked stock controls.
• Add-ons increase cost: Many advanced features require extra paid upgrades over time.
• Not ideal for larger teams: Some reviewers note it becomes harder to manage as staff and locations grow.

Customer reviews

Acceptable as a booking software, definitely streamlined for booking schedule and taking payment to save time. – Mandy (Capterra)

Who Vagaro is best for

• Solo or small med spas: Teams needing basic stock tracking and booking at a low cost.
• Retail-focused practices: Businesses selling skincare products upfront.
• Budget-conscious owners: Med spas that don’t need advanced clinical inventory tools.

Expert Picks

New to practice management software? Start with this complete overview of what it is and why it matters. Read the guide here.

Want to know what the best systems include? Explore the most important practice management software features in our expert breakdown.

Inventory errors cost med spas thousands. Learn how automation reduces waste and improves stock control in this detailed guide.t Item

Mangomint

Mangomint is a modern spa and wellness platform known for its clean design and easy user experience. It focuses on streamlining daily operations like booking, payments, client messaging, and product tracking.

Key features

• Inventory and product tracking: Supports retail product management and stock monitoring inside the platform.
• Online scheduling tools: Clients can book appointments online with automated confirmations and reminders.
• Built-in payments and POS: Includes checkout tools and card processing for service and retail sales.
• Client communication automations: Supports messaging, forms, and follow-ups to reduce admin work.

Pricing

Where Mangomint shines

• Excellent usability: Mangomint is known for a modern interface that’s easy for staff to learn quickly.
• Strong operational workflow: Combines booking, payments, messaging, and product tools in one clean system.
• Ideal for boutique brands: Works well for med spas focused on client experience and simplicity.

Where Mangomint falls short

• Limited clinical inventory depth: Mangomint is built for spa operations, so med spas may need stronger treatment-linked stock controls.
• Not ideal for complex stock workflows: Practices tracking injectables, batch numbers, or medical-grade consumables may find inventory tools too lightweight.
• Not designed for complex medical documentation: Teams needing full EMR workflows may outgrow it.

Customer reviews

“Mangomint has made booking and managing appointments incredibly efficient and user-friendly. The interface is clean and intuitive, making it easy to schedule patients, adjust appointments, and move things around as needed.” – Angeli C. (G2)

Who Mangomint is best for

• Boutique med spas: Teams prioritizing simplicity and client experience.
• Retail-focused practices: Businesses selling skincare and wellness products.
• Upscale brands: Med spas comfortable with premium pricing for usability.

PatientNow

PatientNow is an all-in-one practice management and EMR platform built for aesthetic medicine, med spas, dermatology, and wellness clinics.

The platform is known for its comprehensive feature set and deep workflow support for larger aesthetic practices.

Key features 

• Inventory & POS tools: Tracks retail products and integrates inventory with sales at checkout.
• Electronic medical records (EMR): HIPAA-compliant patient records with treatment documentation and photography.
• Automated scheduling & reminders: Online booking, calendar management, and appointment reminders.
• Marketing automation: Built-in email/SMS campaigns and reputation management to boost engagement.

Pricing

PatientNow doesn’t publish its pricing publicly. Costs are provided through a custom quote after contacting the sales team. Some third-party sites estimate pricing around $200–$400 per user per month, but these figures are not official and can vary by practice size and features.

Where PatientNow shines

• Comprehensive feature coverage: Combines EMR, inventory, POS, scheduling, and marketing in one platform.
• Industry focus: Built for med spas, cosmetic and wellness practices with specialized tools (e.g., photography, reminders).
• Strong engagement tools: Automated campaigns and patient communications improve retention and bookings.

Where PatientNow falls short

• Custom pricing obscures costs: No published prices makes comparison tricky for buyers.
• Learning curve for complex features: Users report setup and training can take time before staff are fluent.
• Mixed usability feedback: Some reviews describe the interface as clunky or unintuitive for daily tasks. 

Customer reviews

“The concept and features sounded promising. I liked the idea of an all-in-one EMR platform that could manage patient intake, scheduling, documentation, and communication in one place. On paper, it looked like it could really streamline the workflow for a growing practice.” –  Theressa T. (G2)

Who PatientNow is best for

• Mid-to-large med spas: Practices with complex workflows needing integrated EMR and inventory.
• Aesthetic and cosmetic clinics: Teams that want specialized tools for patient engagement and POS.
• Multi-location operations: Businesses requiring consistent workflows across sites.

Boulevard

Boulevard is a modern med spa and salon platform focused on streamlining both client experience and business operations. 

Boulevard stands out for its intuitive interface, smart automations, and built-in retail management tools.

Key features

• Inventory and retail management: Track product stock, monitor levels, and automate restock alerts.
• Precision scheduling: AI-driven booking suggestions fill gaps and maximize capacity.
• POS and payments: Integrated checkout with Duo hardware, cardless options, and payment processing tools.
• Client communication & marketing: Automated email/text campaigns, reminders, and branded messaging

Pricing

Where Boulevard shines

• Intuitive usability: Users consistently praise its modern, easy-to-learn interface.
• Comprehensive operations tools: Scheduling, POS, marketing, and inventory live in one system.
• Strong client engagement: Automated reminders and campaigns help boost retention and sales.

Where Boulevard falls short

• Higher overall cost: Pricing is premium compared with simpler platforms.
• Mobile app limitations: Some features are less capable on mobile.
• Retail and treatment inventory gaps: Inventory tools focus more on retail products than clinical consumables, making tracking injectables and batch-level usage harder.

Customer reviews

“Inventory tracking is not the best for clinics that use medications like GLP-1s. You can’t input quantities in decimals so there really is no way to keep up with inventory levels.” – John W. (Software Advice)

Who Boulevard is best for

• Mid-size to larger med spas: Teams needing an all-around platform.
• Retail-heavy practices: Businesses selling products and services.
• Operations-oriented owners: Teams wanting smart scheduling and inventory in one place.

OptiMantra

OptiMantra is an all-in-one EMR and practice management platform built for integrative and wellness practices. The system supports medical spas offering services like injectables, IV therapy, skincare, and holistic treatments.

Key features

• Lot number and expiration tracking: Tracks inventory by lot number and expiration date. Stock deducts automatically as items are dispensed or used during treatments.
• Integrated dispensary module: Tracks supplements, medications, consumables, and custom formulations.
• Purchase order management: The system creates and sends purchase orders directly from the platform, displays low-stock items and expiring products through analytics reports.

Pricing

Where OptiMantra shines

• Exceptional customer support: Users praise the responsive support team with daily office hours, a ticketing system, and a knowledge base.
• Customizable workflows: Deep customization for charting templates, intake forms, and treatment protocols. Ideal for multi-modality practices.
• HIPAA-compliant integrations: Connects with FullScript, Rupa Labs, LabCorp, Quest Diagnostics, and major payment processors.

Where OptiMantra falls short

• Add-on costs: Insurance billing and advanced eRx require additional monthly fees beyond the base price.
• Basic mobile functionality: The mobile app lacks full platform features. Users cannot send prescriptions from mobile devices.

Customer reviews

“Optimantra is geared toward functional medicine practices and makes charting non-traditional features easy.” – Sharon (Capterra)

Who OptiMantra is best for

• Multi-modality med spas: Practices offering both aesthetic services (injectables, skincare) and wellness treatments (IV therapy, supplements, functional medicine).
• Solo or small group practices: Providers who need an affordable, customizable EMR with inventory management without enterprise-level complexity.

How to Choose a Medical Spa Inventory Software

The right med spa inventory management software should fit your clinical workflow, scale with your practice, and integrate with your existing systems.

Take these features into account when searching for your solution.

Treatment-Linked Inventory Tracking

Your software should automatically deduct inventory when treatments are completed.

Look for systems that link products directly to treatment protocols, so when staff perform a procedure, inventory updates without extra steps.

Pabau connects treatment protocols to inventory automatically. When a provider completes a service, the system deducts products based on your predefined protocols—no manual entry required.

Book a demo to see how Pabau automates inventory tracking.

Multi-Location Stock Visibility

If you operate multiple sites, you need real-time visibility across all locations. The software should show stock levels at each site, allow transfers between locations, and provide audit trails for accountability.

Pabau displays inventory across all locations in one dashboard and set custom reorder alerts for each location.

Clinical Compliance Features

Medical spas require batch tracking and expiration monitoring for injectables, medications, and regulated products. Your med spa inventory management tool must track lot numbers, flag expiring stock, and maintain compliance records. 

Pabau tracks batch numbers and expiration dates for every product. The system alerts you before items expire, ensuring compliance for injectables like Botox and dermal fillers.

Book a demo to explore Pabau’s compliance-ready inventory features.

Integration with Scheduling and POS

Inventory shouldn’t exist in a silo. The best systems integrate with appointment scheduling and point-of-sale, so bookings trigger inventory holds and retail sales update stock counts automatically.
Pabau syncs inventory with scheduling and POS in real-time. Book a treatment and inventory reserves automatically. Process a retail sale and stock deducts instantly.

Automated Reordering

Running out of critical products disrupts operations and loses revenue. Your software should alert you when stock hits reorder points and suggest quantities based on usage patterns. 

Pabau sends alerts when products reach reorder thresholds and lets you create purchase orders directly in the system. Track orders from “Processing” to “Received” so you know what’s coming.

Book a demo to see Pabau’s complete inventory management system.

Streamline Your Medical Spa Operations and Boost Efficiency with Pabau

The right medical spa inventory software prevents stockouts, reduces waste, and saves hours each week.

If you run a medical-first practice that needs clinical compliance, multi-location management, and full practice integration, Pabau delivers inventory tracking alongside EMR, marketing automation, and analytics in one platform.

For smaller operations focused solely on basic stock tracking, Vagaro or Mangomint offer simpler, budget-friendly alternatives.

Ready to see how Pabau transforms your med spa operations? Book a demo to explore automated inventory management, treatment protocols, and multi-location control—all working together to help your practice grow.