6 Best Med Spa Inventory Management Software (2026 Reviewed)

Key Takeaways

Pabau: Best overall for automated, medical-grade inventory control and ideal for med spas managing injectables, consumables, and multi-location stock.

Aesthetic Record: Best for injectors needing clinically-led stock usage tracking.

Jane App: Best for multidisciplinary clinics needing simple inventory tracking.

Inventory mistakes can quietly drain thousands from a med spa each year—from misplaced Botox vials to over-ordering fillers or discovering expired stock too late.

In this guide, we break down the 9 best inventory management software options for med spas in 2026, so you can find a solution that helps you avoid these costly pitfalls.

We compare key features, pricing, and who each platform is best for so you can choose the one that best fits your practice.

Pabau: Best for practices that need an all-in-one management solution, including automated, medical-grade med spa inventory management

Pabau offers one of the most complete inventory management systems in the med spa software market. It connects inventory directly to clinical workflows, providing accurate, automated, and real-time stock tracking.

Built specifically for med spa practices, Pabau is especially powerful for:

• Multi-location med spas
  
• Injectable-heavy operations
  
• Businesses looking to eliminate stock drift and reduce compliance risks
  

And the best part about Pabau is that it isn’t only a stock management system. It’s an all-in-one practice management platform that handles every process in your med spa, from booking appointments to check out and payments.

Key features

Pabau’s inventory features will help you always have a clear picture of what’s on your shelves. 

They are built specifically for med spas, making it easy to track injectables, consumables, and retail products across single or multi-location practices.

So here’s a brief overview of Pabau’s key inventory management features:

• Real-time stock tracking

Pabau provides live, up-to-date inventory levels, so you always know exactly what’s in stock.

It sends alerts and notifications to help prevent shortages, over-ordering, or expired products.

• Automatic deduction from clinical notes

When a practitioner charts a treatment or plots injectable points, the system automatically records the product, lot number, and expiry date. 

This usage is then instantly deducted from inventory, ensuring clinical compliance and inventory accuracy in one step.

This is a great feature for preventing stock drift after procedures and maintaining accurate costs.

• Barcode and product scanners

Pabau helps speed up stock takes with seamless barcode scanning that integrates directly into the system. 

It uses a compatible product scanner so you can quickly scan items in bulk and update inventory levels in real time.

Pabau also supports full or partial stock takes.

• Purchase orders and supplier management

You can handle purchase orders directly inside Pabau. 

After adding your suppliers, you can place orders with one click and easily track where each order is. 

Once your stock arrives, you simply log it in, and everything is automatically updated in your inventory.

• Multi-location stock tracking 

By managing all your inventory from a single, unified system, you get a real-time, consolidated overview of stock across every clinic. 

This makes it simple to standardize processes and maintain consistency across multiple med spa locations, ensuring nothing ever runs short.

• Stock reporting

With Pabau’s reporting feature, you can track every stock movement—from purchases and stock takes to sales—giving you a clear picture of what’s performing well and what’s not. 

This will help you make informed decisions, optimize inventory, and reduce waste across your med spa.

Pricing

Where Pabau shines

• Integrated inventory across operations: As an all-in-one platform, Pabau automatically updates stock with treatments, purchases, and retail sales—giving you one accurate, real-time view of inventory and eliminating stock drift.

• Scalable inventory management: Pabau’s centralized dashboard makes it easy to track stock usage per site, manage replenishment, and standardize inventory processes across multiple sites.
  
• Compliant inventory management: Pabau’s deep clinical integration links every product to the client, batch/lot number, and expiry date, ensuring full traceability and audit-ready compliance.

Where Pabau falls short

• Not suitable for simple salons: Pabau is designed for med spas and practices that manage injectables and complex inventory. So if you run a small salon with basic retail products, the system’s advanced features may be too much.
  
• Learning curve: While Pabau offers comprehensive onboarding and training, new users may need some time to fully get comfortable with the system due to its extensive and powerful feature set.
  
• Mobile app limitation: The primary business-side mobile app is currently only available on iOS.

Customer review

“10/10 Pabau is a user-friendly and efficient software that makes managing the clinic so much easier. It offers a wide range of great features for scheduling, patient management, and marketing—all in one place. –Elsa R., Capterra

“Excellent. Pabau has been a game changer for my clinic, it keeps everything running smoothly and professionally. From managing patients and treatments to marketing and reporting, it’s all in one place and easy to use.” Luisa S., Capterra

Who Pabau is best for

• Owners seeking an all-in-one solution: Med spas that want a single, integrated system for EMR, inventory, scheduling, payments, and more.
• Injectable-heavy clinics: For med spas that rely heavily on Botox, dermal fillers, or other high-value injectables. Pabau’s clinical integration and injection plotting features provide full traceability.
• Large and multi-location med spas: Pabau’s centralized dashboard makes it easy to manage inventory, appointments, and client records in large med spas and across multiple sites.

Aesthetic Record: Best for injector-led practices

Aesthetic Record (AR) is an EMR-driven inventory management system with built-in photo/charting tools. 

It’s particularly well-suited for small practices where tracking injectable usage and linking it directly to treatments is a priority.

Key Features

• Real-time, procedure-driven inventory tracking: Inventory updates automatically as injectables are used during treatments.
  
• Lot and expiration tracking: You can track batch numbers and expiry dates for every product.
  
• Intelligent low-stock alerts: Set par levels and receive automatic notifications when items are running low, preventing critical shortages.
  
• Purchase order management: Create, send, and track orders directly in the system, with inventory automatically updating when stock arrives.

Pricing

Where Aesthetic Record shines

• Great for injection tracking: Inventory is automatically updated directly from EMR treatment charts.
  
• Budget-friendly: Affordable for new or small practices.
  
• Mobile-friendly: iPad charting and stock updates on the go.

Where Aesthetic Record falls short

• Not robust for multi-location chains.
  
• Limited expiry and batch tracking compared to systems like Pabau.
  
• Some manual steps still require full inventory oversight.

Customer reviews

“good, not difficult to use. quick to get help. private classes for the software are available for training.” – Karina B., Capterra

“I am a MD and clinic owner. I tried this software for a year and was very excited about all of the features they offer. However, many seem to be underdeveloped.” – Bradley D., Capterra

Who Aesthetic Record is best for

• Small, injector-led practices looking for simple, EMR-driven inventory management.

Zenoti: Best for med spa enterprises 

Zenoti is an enterprise-level solution designed for multi-location spa and med spa chains that require advanced inventory control and procurement workflows. 

It’s built to handle complex operations, giving large practices a centralized view of all stock and simplifying management across multiple sites.

Key Inventory Features

• Complex purchase order management: You can create, approve, and track POs with detailed supplier info, order statuses, and automatic updates to inventory when stock is received.
  
• Multi-location inventory reports: Gain real-time visibility into stock levels and usage across all locations.
  
• Retail + consumables support: Track both back-bar consumables and retail products, ensuring accurate stock levels and facilitating audits.
  
• Stock usage analytics: You can analyze inventory trends, identify fast-moving items, and optimize purchasing with its reporting features.

Pricing

Zenoti offers industry-specific pricing, and here’s the plan tailored for med spas:

Where Zenoti shines

• Enterprise-level inventory control: Zenoti excels at managing stock across multiple locations, giving large med spa chains a centralized view of inventory, usage, and replenishment.
  
• All-in-one platform: Inventory management is fully integrated with scheduling, EMR, payments, and reporting.

Where Zenoti falls short

• Complex: It might require a dedicated operations staff to manage workflows effectively.
  
• Expensive: Not suitable for small or medium-sized med spas due to pricing and feature complexity.

Customer reviews

“Zenoti offers a stable , secure, reliable , system for all aspect’s of running a multi site operation . The team member app in particular is a big benefit.” – Stephen Nurse, Trustpilot

“Overall great. I am very happy with the product thus far (Live for 1-month). My only negative is that no one mentioned how hard and how much time will be needed to start-up Zenoti.” – Crissy H., Capterra

Who Zenoti is best for

Enterprise med spa chains: Large organizations with 10+ locations, high transaction volume, or multiple brands under one roof.

Meevo: Best for spas with some medical services

Meevo is a solid option for spa and salon businesses that offer some medical or advanced aesthetic services but don’t require the complexity of a full med spa system.

Its inventory tools are designed to support hybrid operations, combining retail product tracking with basic service-linked stock management.

Key features

• Smart stock alerts: The system will automatically notify you when products fall below set thresholds.
  
• Retail + service linking: In Meevo you can connect products to services so inventory is deducted when treatments are performed, or retail items are sold.
  
• Simple purchase order management: You can create and receive POs within the system to keep inventory levels updated without manual adjustments.

Pricing

Meevo offers Lite, Essentials, and Premier packages, but prices are not publicly disclosed.

Where Meevo Shines

• Easy-to-use interface for non-clinical teams
  
• Good balance of retail and service inventory tracking
  
• Works well for mixed spa, salon, and non-complex medical services

Where Meevo falls short

• Limited clinical inventory features for injectables
  
• Not tailored for med spas 

Customer reviews

“The overall experience has been good. When I need to speak with a tech, they are very quick to respond with a solution to my issue.. The reports available are excellent and provide the details necessary to evaluate our business with accuracy.” – Karen M., Capterra

“I definitely think MEEVO is the best option for us but as a wellness center offering different services other than the Spa environment as it’s designed for, we have found many issues along the way that we have to create workarounds for.” – Mo W., Capterra

Who Meevo is best for

• Spas and salons that need inventory management without advanced medical compliance tools.

MioSalon: Best for global/mid-market spas

MioSalon is a versatile, cloud-based management platform designed to automate the day-to-day operations of hair salons, beauty centers, and mid-market spas. 

It is particularly popular in the Asia-Pacific and Middle East markets but is used in over 50 countries worldwide.

Key features

• Automatic product tracking: The system will automatically log products that are sold or consumed during services.
  
• Multi‑location transfers: You can easily move stock between branches and track every transfer in detail.
  
• Supplier and order management: In MioSalon, you can store supplier details, send purchase requests via email with product details and quantities, and monitor order fulfillment.

Pricing

Where MioSalon shines

• Full visibility for multi-location inventory transfers
  
• Affordable and beginner-friendly

Where MioSalon falls short 

• Unlike Pabau, MioSalon doesn’t tightly link inventory to injection plotting, limiting automation for treatment-related stock deductions.
  
• Lack of a fully developed and user-friendly mobile app.

Customer reviews 

Pros: “Ease of operations. Simple & handy UI. Quick to learn by new joinees. 

Cons: “Lack of mobile app – Very delayed whatsapp integration – international numbers not available on whatsapp. – Staff appointment booking lack of different labels to categorize the appointment category.” – Dr.Srini R., Capterra.

Who MioSalon is best for

• Hair salons, nail salons, spas, and beauty centers.

Mindbody: Best for in-person fitness, wellness, and beauty businesses

Mindbody, and its specific spa/salon product Booker, is a platform often used by fitness studios, traditional spas, and wellness centers. 

Alongside scheduling, client management, and POS, it includes built-in retail and product inventory tracking tied to sales and services, making it a viable choice for clinics that need basic inventory control as part of broader business operations.

Key features

• POS-integrated inventory tracking: Inventory levels will automatically update with every retail sale across one or multiple locations.
  
• Inventory tickets for transfers and receiving: You can manage incoming stock from suppliers and transfers between locations using inventory tickets that remain pending until items are physically received.
  
• Stock threshold alerts and audit logs: In Mindbody you can set low, reorder, and PAR thresholds to trigger automated alerts.

Pricing

Where Mindoby shines

• Strong POS workflow: Inventory feeds directly into retail sales.
  
• E-commerce integration: Syncing with platforms like Shopify will provide you with real-time inventory updates across online and in-studio sales channels. 

Where Mindbody falls short

• Needs integrations for enhanced sync: Real-time multi-channel inventory syncing depends on third-party integrations.
  
• Not built for complex clinical stock: It doesn’t offer injection plotting or face mapping to link injectable usage directly to patient records and inventory like Pabau does. 

Customer reviews

“Mostly good. System does have a few restrictions I would love to see changed….like activation dates for clients purchases. Would be nice if administrator(me) could update an activation date.” – Michele B., Capterra

“Overall, many good tools, a little difficult to navigate, difficult to pull client statistics, frequently not accurate, buggy.” – Marta C., Capterra

Who Mindbody is best for

• Spas focused on retail: Businesses that generate significant revenue from retail or want maximum online exposure.

Mangomint: Best for salons and smaller med spas 

Mangomint is a versatile management platform designed to streamline operations for salons, spas, and med spas. 

Its inventory management system stands out by helping businesses track stock, manage retail products, monitor professional-use items, and automate purchase orders—all from a single dashboard.

Key features

• Retail product and category management: You can organize products into categories, view stock levels, brand, and pricing from the product dashboard.

• Product-specific settings: In Mangomint, you can enable sales tax, inventory tracking, commission calculations, staff assignments, and booth renter ownership per product.
  
• Retail sales and commission reports: Generating detailed reports for sales, commissions, and product usage with customizable time frames and location filters is also possible.

Pricing

Where Mangomint shines 

• User experience: Consistently rated #1 for ease of use.
  
• Commission tracking: Simplifies accounting and staff payouts.
  
• Cross-location reporting: You can track inventory and sales across multiple locations with customizable filters.

Where Mangomint falls short 

• High starting price: $165 a month might be expensive for small businesses.
  
• Add-on costs: Features important for med spas, like forms and charting ($50/mo) and Two-Way Texting ($75/mo), are not included in the base price.
  
• Geography: Primarily optimized for businesses in the US and Canada, with limited international payment and tax support.

Customer reviews

“Overall it has been good, the customer support is very good. The financial reports are lacking a lot. Overall, they seem responsive with feedback.” – Stephanie C., Capterra

“Mangomint has helped with booking appointments, sending out appointment reminders to our clients. It’s made booking easy.” – Taryn M., Capterra

Who Mangomint is best for 

Small to mid-sized salons and med spas that need simple inventory tracking.

Boulevard: Best for salons and spas that prioritize a high-touch, “white-glove” client experience.

Boulevard is a comprehensive business management platform built for nail salons, barbers, massage salons, and med spas that want an all-in-one system. 

It focuses on a sophisticated, data-driven approach to scheduling and business management to maximize revenue for luxury brands.

Key features

• Automatic sales sync: Inventory quantities are automatically deducted whenever a product is sold through the Boulevard POS.
  
• Service-linked product usage: You can connect specific products to services so that the correct amount of inventory is deducted when a treatment is completed.
  
• FIFO tracking: Uses a First-In, First-Out (FIFO) methodology to ensure stock valuation is always accurate for accounting.

Pricing

Where Boulevard shines 

• Seamless POS + inventory connection: Stock automatically adjusts with every sale.
  
• User-friendly interface: Boulevard’s clean design makes it easy for teams to adopt quickly.

Where Boulevard falls short 

• Manual unit tracking: Some users find it difficult to auto-populate exact product units from treatment records into the checkout screen for precise medical tracking.
  
• Rigid for solo practitioners: The system is built for teams, so solo practitioners will find the feature set (and the price) far exceeds their needs.
  
• Pricier than other competitors 

Customer reviews

“Overall I like it. 8/10. Better than my old system [AestheticsPro] for sure. Would still recommend. I did try to refer a friend but she was turned down because she was told her business was too small.” – Mallory G., Capterra

“great overall experience with system, form building, organization, team management and flexibility. Reports are bad.” – Jacquin E., Capterra

Who Boulevard is best for 

• High-volume luxury salons and med spas

Jane App: Best for wellness, and multidisciplinary clinics

Jane App is an intuitive practice management platform with simple yet reliable tools to run appointments, charting, billing, and inventory tracking. 

While not built specifically for medical-grade injectable workflows, Jane’s inventory functions are strong for retail and consumables management.

Key features 

• Retail product management: Easily create and manage product lists with pricing, descriptions, and category organization.
  
• Inventory level tracking: Tracking stock quantities so you always know what’s on hand.
  
• Point-of-sale integration: Inventory counts automatically update as products are sold at checkout.

Pricing

Where Jane App shines

• Multidisciplinary flexibility: Perfect for clinics with different types of providers.
  

• Clinical charting library: Access a massive “Community Template Library” with thousands of pre-made SOAP notes for every specialty.

Where Jane App falls short 

• No built-in marketing suite like the practice management software Pabau has.
• No multi-location inventory transfers.
• Doesn’t have a native “Backbar” deduction system.

Customer reviews

“It was easy to set up and really user friendly. Customer service was responsive and available. As a new business though, it was just too expensive.” –Lauren S., Capterra 

“The Jane team was very friendly and were great at the customer service provided. The scheduling platform was amazing and easy to use but the clinical notes did not have all the necessary tool to be compliant with Medicare guidelines.” – Tameka A., Capterra

Who Jane App is best for 

Multidisciplinary wellness centers that need straightforward inventory tracking across multiple practitioner types.

How to choose the best med spa inventory management software?

Inaccurate inventory records are a significant contributor to unnecessary healthcare costs across the U.S. and can also increase the risk of delayed patient care.

That’s why it’s essential to have a reliable inventory system with features designed to support your practice as it scales.

So, here are the features you should pay attention to. 

Automatic stock deduction

The best med spa software will automatically deduct the necessary products (consumables, injectables) when a service is checked out or documented as complete. This ensures your actual consumption is accurately reflected instantly.

Precise unit tracking

In a med spa, tracking by the bottle isn’t enough. You need to track Botox by the unit or fillers by the ml. 

So, look for software that automatically deducts exact quantities from your stock during treatment charting. 

For instance, Pabau connects the stock tracking feature with the injection plotting. So when you chart a treatment or plot injectable points, the system will automatically record the used dosage of product, lot number, and expiry date. 

Here’s how this feature looks in Pabau:

Integrated supplier management and purchase orders 

An effective inventory management system should also make ordering simple and efficient. So look for a platform that supports supplier management, allowing you to store supplier details and place stock orders in just one click.

Barcode scanning

Manually searching for SKUs during a busy shift is slow and prone to human error. But having barcode integration will allow your team to scan items instantly, ensuring your inventory records stay accurate with minimal effort.

Optimize your med spa inventory management using Pabau & more!

Strong inventory management protects profit, improves compliance, and reduces waste. 

So, if your med spa handles injectables, products and consumables, or operates across multiple locations, Pabau is the solution for you. 

It offers one of the most complete medical-grade inventory suites available in 2026 and functions as a true all-in-one platform—so you don’t need additional systems to support your day-to-day operations.