OCCUPATIONAL THERAPY SOFTWARE
Protect Clinical Time by Reducing Admin
Run your occupational therapy practice with streamlined practice management software, better progress tracking, and stronger patient engagement — all from one connected system
4.8
Trusted by 3,500+ clinics worldwide
Join 3,500+medical-led practices already using Pabau daily
Even the best OT practices hit a wall when systems can't keep up
Unlike generic healthcare software, Pabau is built for modern practices
that refuse to compromise on clinical quality or patient experience.
Challenges OT practices face
- Up to 35% of therapist time lost to clinical documentation
- Incomplete digital intake forms delay evaluation sessions
- Treatment notes and SOAP notes written from memory after hours
- No-shows leave gaps in tightly scheduled therapy days
- Functional progress documents scattered across systems
The Pabau solution
- Save 8+ hours weekly with AI-powered documentation tools
- Digital forms and assessments completed before patients arrive
- Treatment notes finished before checkout with therapy EMR tools
- Automated reminders reduce no-shows by up to 30%
- Centralized records track therapy plans across every session
Maintain clinical excellence with secure, compliant records
Document sessions safely with encrypted notes, treatment plans, and measurement-based care tracking
Capture intake and assessments before the evaluation process begins
Send digital intake forms and functional assessments automatically at booking so therapists review history and therapy plans before the session starts.
Document sessions in seconds with AI Scribe
AI-powered documentation captures SOAP notes and observations during the session so clinical documentation is complete before the patient leaves.
Show patients their progress with visual documentation
Store photos and videos of functional milestones in patient records so patients and caregivers see measurable improvement in client care across sessions.
Deliver precare and aftercare automatically
Pre- and post-session instructions go out via email or SMS so patients know exactly what exercises to complete between appointments.
Make it easy for clients to access care
Offer flexible booking with online self-service, automated reminders, and discreet payment processing
Let patients book and pay without calling the front desk
24/7 online scheduling with deposit collection means sessions get booked outside office hours and patients confirm commitment upfront.
Reduce no-shows before they cost you billable hours
Automated SMS and email reminders go out before every session so patients remember appointments and cancel with enough notice to rebook.
Fill last-minute gaps from your waitlist automatically
When cancellations happen, waitlisted patients get notified instantly and can claim the open slot without manual calls.
Protect revenue with deposits and clear cancellation policies
Collect deposits at booking and enforce cancellation rules so late cancellations don’t wipe out billable time.
Give patients control over bookings and records
Patient engagement tools let clients view sessions, reschedule, pay balances, and access treatment history through a secure portal — reducing front desk calls.
- WHAT OT PRACTICES ACHIEVE WITH PABAU
Practices of every size use Pabau to simplify operations, stay compliant, and grow without extra admin.
consultation capacity
consultation capacity
Simplify admin while protecting client privacy
Automate workflows, manage consent documentation, and maintain HIPAA/GDPR compliance automatically
See therapist schedules and caseloads at a glance
Track sessions per therapist, billable hours, and appointment patterns so managers spot capacity issues without pulling manual reports.
Automate the repetitive tasks that slow your team down
Recalls, reminders, follow-ups, and review requests run automatically so clinic staff focus on client care instead of chasing communications.
Track hours accurately and simplify payroll
Timesheets log therapist hours tracking automatically so payroll runs on accurate data without manual entry.
Manage the practice on the go from your phone
Therapists check schedules, view patient records, and update treatment notes from the mobile app — keeping operations running when staff aren’t on-site.
Grow your practice with outcome-focused data
Track client progress, monitor session utilisation, and identify opportunities to expand your impact
Keep patients engaged with targeted outreach
Use email and SMS campaigns to remind patients of sessions, share home exercise program tips, or re-engage those overdue for follow-up.
Turn individual sessions into committed treatment programs
Build therapy packages and membership plans patients can purchase upfront, improving treatment completion rates while creating predictable recurring revenue.
Turn strong outcomes into your best referral source
Prompt patients to leave reviews automatically after sessions so your practice builds reputation without staff chasing feedback.
See what's driving growth with reports and analytics
Monitor referrals, session volume, retention, and revenue with reporting dashboards — data analysis that drives decisions, not guesswork.
Occupational Therapy software resources
Access insightful worksheets, industry guidelines, and expert advice — all carefully curated
to help you improve your practice and provide a better experience for your clients
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OT practices
PATIENT CARE & RECORDS
SCHEDULING & PAYMENTS
OPERATIONS & TEAM
Frequently asked questions
Yes. Pabau is practice management software used by occupational therapy clinics serving pediatric, adult, and geriatric populations — supporting clinical documentation, therapy scheduling, and patient engagement in one system.
Yes. The calendar supports recurring appointments, and patient records centralize treatment notes, SOAP notes, and functional goals across multiple sessions.
AI-powered documentation captures session notes in real time using voice-to-text, so therapists complete clinical documentation during or immediately after sessions — not hours later.
Yes. Patients can book sessions 24/7 through online scheduling, pay deposits at checkout, and complete digital intake forms before arriving — reducing front desk workload.
Yes. Patient engagement tools in the client portal give patients secure access to upcoming appointments, treatment history, and the ability to reschedule or pay balances without calling the clinic.
Yes. Pabau supports HIPAA and GDPR compliance with role-based access controls, encrypted databases, and full audit trails built into every workflow.
Yes. Whether you’re a solo therapist or a multi-location rehabilitation group, Pabau’s clinic management tools support multiple practitioners, locations, and specialties from one platform.
Run a More Efficient OT Practice Without the Admin Overload
Deliver better patient outcomes while keeping your practice organized, compliant, and growing.
