THERAPY PRACTICE MANAGEMENT SOFTWARE
Create space for therapeutic breakthroughs, not admin backlogs
Run your therapy practice with all-in-one therapy practice management software that reduces admin burden, streamlines scheduling, and strengthens client care — all from one connected system.
4.8
Trusted by 3,500+ clinics worldwide
Join 3,500+ practices already using Pabau daily
Even the best therapy practices hit a wall when systems can't keep up
Unlike generic healthcare software, Pabau is built for modern practices
that refuse to compromise on clinical quality or patient experience.
Challenges for Therapists & Counselors
- 8+ hours lost weekly to admin burden instead of client care
- Digital intake forms arrive incomplete or get filled out during session time
- Therapy notes and progress notes pile up and get written late at night
- No-shows and late cancellations disrupt tightly booked schedules
- Client information scattered across email, text, and voicemail
The Pabau solution
- Save 10+ hours per week with automated admin
- One central patient record from booking to follow-up
- AI-powered clinical documentation captured during sessions
- Automated reminders reduce no-shows by up to 30%
- Centralized EHR tracks treatment plans across every session
Maintain clinical excellence with secure, compliant records
Document sessions safely with encrypted notes, treatment plans, and measurement-based care tracking.
Capture intake and consent before the first session
Send digital intake forms, consent documents, and clinical assessments automatically when clients book — so paperwork is done before they walk in, not during session time.
Document sessions in real time without writing notes after hours
AI-powered therapy documentation captures progress notes and clinical notes during the appointment so documentation is complete before your next client arrives.
Deliver pre-session reminders and post-session resources automatically
Pre-care instructions and follow-up materials go out automatically so clients stay prepared and engaged between appointments.
Offer video sessions without switching platforms
Provide telehealth video conferencing through integrated virtual consultations — keeping remote clients connected without juggling separate tools.
Make it easy for clients to access care
Offer flexible booking with online self-service, automated reminders, and discreet payment processing.
Let clients book and pay without calling the office
24/7 online scheduling with deposit collection means sessions get booked outside office hours and clients confirm their commitment upfront through therapy appointment software.
Reduce no-shows before they cost you billable hours
Automated appointment reminders via SMS and email go out before every session so clients remember appointments and cancel with enough notice to rebook.
Fill last-minute cancellations from your waitlist automatically
When cancellations happen, waitlisted clients get notified instantly and can claim the open slot — no manual phone calls required.
Protect revenue with deposits and clear cancellation policies
Collect deposits at booking and enforce cancellation rules so late cancellations don’t wipe out your income.
- WHAT THERAPISTS & COUNSELORS ACHIEVE WITH PABAU
Clinics of every size use Pabau to simplify operations, stay compliant, and grow without extra admin.
consultation capacity
consultation capacity
Simplify admin while protecting client privacy
Automate workflows, manage consent documentation, and maintain HIPAA/GDPR compliance automatically.
See therapist schedules and availability at a glance
Track sessions per clinician, appointment patterns, and caseload distribution so you know where capacity exists without pulling manual reports.
Automate the tasks that pull you away from clients
Appointment reminders, follow-up messages, recall sequences, and review requests run automatically so you focus on patient care instead of admin.
Manage your practice from anywhere
Check schedules, view client notes, and update records from the mobile app — keeping practice workflow running when you’re between sessions or off-site.
Track hours accurately and simplify payroll
Timesheets log staff hours automatically so payroll runs on accurate data without manual tracking.
Grow your practice with outcome-focused data
Track client progress, monitor session utilisation, and identify opportunities to expand your impact.
Convert inquiries into booked consultations
Referral management and intake workflows capture prospective clients and move them toward their first session — so inquiries don’t sit unanswered.
Keep clients engaged between sessions with targeted outreach
Use marketing and communication tools to share resources, remind clients of upcoming sessions, or re-engage those who haven’t booked in a while.
Turn satisfied clients into your best referral source
Prompt clients to leave reviews automatically after sessions so your practice builds reputation through customer feedback without chasing responses.
See what's driving growth and where clients drop off
Monitor inquiries, session volume, retention, and revenue with custom reporting dashboards — decisions based on data, not guesswork.
Therapy & Counselling software resources
Access insightful worksheets, industry guidelines, and expert advice — all carefully curated
to help you improve your practice and provide a better experience for your clients
10 Step Inventory Worksheets
What is a 10 Step Inventory Worksheet? A 10 step inventory worksheet is a struct...
Case Management Intake Form Template
Introduction A case management intake form is the foundation of effective client...
SOAP Note for Mental Health Template
SOAP Note for Mental Health Template: A Complete Guide Mental health professiona...
Psychotherapy Intake Form Template
Download Your Free Psychotherapy Intake Form A psychotherapy intake form is the ...
Therapy Intake Form
A therapy intake form is the foundation of a well-organised mental health practi...
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GP practices
PATIENT CARE & RECORDS
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OPERATIONS & TEAM
GROWTH & INSIGHTS
Frequently asked questions
Is Pabau suitable practice management software for therapy practices?
Yes. Pabau is all-in-one therapy practice management software used by therapists, counselors, and mental health professionals — supporting clinical documentation, scheduling, and client management in one EHR system.
Can Pabau handle recurring therapy sessions and treatment plans?
Yes. The calendar supports recurring appointments so clients can book ongoing weekly or biweekly sessions, and electronic health records centralize treatment plans and client progress across every visit.
How does Pabau help reduce documentation time for therapists?
Echo AI captures therapy notes in real time using voice-to-text, so therapists complete progress notes and clinical notes during or immediately after sessions — not hours later.
Does Pabau support telehealth video conferencing for virtual therapy?
Yes. Integrated video sessions let you offer remote therapy without switching platforms, keeping all client information and therapy documentation in one place.
Can clients book their own sessions and access their records?
Yes. The patient portal gives clients secure access to online booking, upcoming appointments, portal forms and intakes, and treatment history — reducing admin calls and improving client experience.
Is Pabau compliant with data protection requirements?
Yes. Pabau supports HIPAA and GDPR compliance with role-based access controls, encryption, secure e-documents, and full audit trails built into every workflow.
Can Pabau scale as my therapy practice grows?
Yes. Whether you’re a solo counselor or a multi-location mental health organization, Pabau’s practice management EHR supports multiple clinicians, locations, and service types from one platform — supporting your practice goals and growth potential.
Grow Without Compromising
Patient Care
See how therapists & counselors reduce admin, improve patient care, and increase revenue with Pabau.
