COACHING CLIENT MANAGEMENT SYSTEM
Turn your coaching business into a self-driving engine
Pabau is built for coaching software users who need to manage deep client relationships, recurring coaching memberships, and group programs without burning out on backend operations.
4.8
Trusted by 3,500+ clinics worldwide
Join 3,500+ medical-led practices already using Pabau daily
Even the best coaches hit a wall when systems can't keep up
Unlike generic healthcare software, Pabau is built for modern practices
that refuse to compromise on quality or patient experience.
Challenges for coaching businesses
- Valuable hours are consumed by back-and-forth email conversations
- Client progress is stalled when homework and goals are buried in email threads
- Revenue is unpredictable due to manual tracking of coaching packages
- Discovery sessions slip through the cracks without a structured lead pipeline
- Coaching classes are difficult to coordinate alongside private coaching engagements
The Pabau solution
- Your calendar is filled automatically via 24/7 self-scheduling
- Accountability is maintained with a dedicated client portal for content delivery
- Cash flow is secured through automated billing and payment plans
- Prospects are nurtured via a system built for conversion
- Group coaching and workshops are managed seamlessly within the system
Maintain clinical excellence with secure, compliant records
Document sessions safely with encrypted notes, treatment plans, and measurement-based care tracking
Capture the full client story before the first session
Form builder tools allow coaching agreements and intake questionnaires to be completed digitally during client onboarding, ensuring every session starts with deep context.
Securely track progress across the client journey
Client notes, homework assignments, and private reflections are stored in unified records, giving a clear view of progress reviews over time.
Keep clients engaged between sessions
Resource sharing and video libraries are shareable easily and securely, allowing coaching clients to access tailored videos and tools to stay accountable 24/7.
Make it easy for clients to access care
Offer flexible booking with online self-service, automated reminders, and discreet payment processing
Let patients book themselves 24/7
Automated SMS, email, and WhatsApp (coming soon) reminders reduce no-shows by 50%. Smart recall systems track when patients need follow-ups and send reminders automatically. Keep top-of-mind with timely and segmented communication that drives engagement.
Secure long-term commitment upfront
Coaching packages and bundles are sold and tracked automatically via session tracking, deducting credits as they are used and notifying clients when to renew.
Stabilize revenue with recurring subscriptions
Monthly coaching retainers are collected via automated direct debit, removing the awkwardness of chasing payment plans or invoices.
- WHAT COACHES ACHIEVE WITH PABAU
Practices of every size use Pabau to simplify operations, stay compliant, and grow without extra admin.
consultation capacity
consultation capacity
Simplify admin while protecting client privacy
Automate workflows, manage consent documentation, and maintain HIPAA/GDPR compliance automatically
Deliver workshops and group coaching seamlessly
Registrations, payments, and attendee lists for webinars or group programs are managed alongside private appointments, maximizing revenue per hour.
Connect with clients anywhere, securely
Video conferencing is hosted via integrated telehealth tools that link directly to the appointment record, ensuring a professional coach-to-client communication channel.
Visualize the entire practice schedule at a glance
Multi coach features allow availability for the entire team to be coordinated in a single dashboard, preventing conflicts and optimizing coaching format capacity.
Grow your practice with outcome-focused data
Track client progress, monitor session utilisation, and identify opportunities to expand your impact
Nurture prospects through the decision pipeline
Inquiries from your landing pages are captured instantly, and automated notifications ensure every potential client receives the attention needed to convert.
Understand which programs drive the most revenue
Admin & Reporting tools reveal exactly which packages, workshops, or referral sources are most profitable via real-time dashboards.
Automate the administrative side of retention
Text messages for booking follow-ups or renewing packages are sent automatically, keeping client list retention high without manual intervention.
Coaching software resources
Access insightful worksheets, industry guidelines, and expert advice — all carefully curated
to help you improve your practice and provide a better experience for your clients
7 Habits Printable Worksheets
The 7 Habits Printable Worksheets translate Stephen Covey’s foundational p...
Explore Pabau by practice size
Or learn more about our features for
coaching practices
PATIENT CARE & RECORDS
SCHEDULING & PAYMENTS
OPERATIONS & TEAM
GROWTH & INSIGHTS
Frequently asked questions
Can I sell coaching packages and track session usage automatically?
Yes. You can sell bundles (e.g., “10-Session Transformation Pack”). The coaching management software automatically deducts a credit for each booking and alerts you when the package is running low.
Does Pabau support group coaching sessions?
Yes. The Classes feature allows you to schedule group coaching, manage attendee limits, and collect payments for workshops just as easily as 1:1 appointments.
Is the system secure for sensitive mental health notes?
Absolutely. Pabau is HIPAA and GDPR compliant. We use bank-grade encryption and strict access controls to ensure all client details and session notes remain private.
Can clients book their own appointments online?
Yes. Your clients can view your real-time availability and book discovery sessions or recurring appointments 24/7 via a branded booking widget on your website.
Does it integrate with video conferencing for remote coaching?
Yes. Our Telehealth feature integrates secure video conferencing directly into the appointment workflow. Clients receive a unique link automatically when they book a virtual session.
Can I set up recurring membership payments?
Yes. You can create coaching memberships that bill clients automatically on a weekly, monthly, or annual basis, which is ideal for retainer-based coaching models.
Focus on Transformation, Not Administration
Deliver life-changing results while keeping your coaching practice efficient, profitable, and organized.
