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Vagaro vs Rosy
vs Pabau

We help you decide what scheduling tool is better – Vagaro vs Rosy.

It’s tricky to make the call on which scheduling software is best for your business. Here, we walk through the key differences between Vagaro and Rosy to help you decide. And if you’re still open to other options, why not consider Pabau?

What does Vagaro do?

Vagaro is a cloud-based salon, spa and fitness business management solution that allows professionals to book appointments and manage various facility roles. It offers an integrated solution to manage bookkeeping, payroll, client databases and inventory management.

It’s a fairly affordable option, with prices starting at $25 a month for one user. On top of their monthly fee, you can pay extra for various add-ons to get all the features you need.

What does Rosy do?

Rosy is a salon scheduling software, designed by hairdressers. Rosy understands the unique workflow of your business and offers scheduling and management solutions to help you succeed. Streamline processes, automate day-to-day operations, and provide convenience with this cloud-based salon and spa software.

Online scheduling, text and email communications, POS, inventory management, and integrated payment processing, plus unlimited training and support.

What does Pabau do?

Pabau is an all-in-one clinic management software specifically designed for medi aesthetic clinics. With clients all over the world, Pabau provides everything clinics need to reduce time spent on admin, improve the patient experience, and attract new customers. Because it’s purpose-built for med spas, it has key features that this client base will find particularly valuable.


Let’s start by breaking down the pricing in Vagaro, Rosy, and Pabau…


Vagaro’s pricing starts at $25 a month for one user in one location, increasing to $85 a month for 7+ users. If you have multiple locations, you’ll have to get in touch with their team for pricing. 

They also charge for a number of add-ons, for everything from client data storage, forms, text messaging campaigns, and a client check-up app, which all cost $10 a month.


Rosy has two types of pricing plans. You can either select the standard pricing plan where you have access to all the basic features – or you can join the standard + premium plan. On this plan, you’ll get access to all the basic features plus additional premium features.

For the standard pricing plan, your costs depend on the number of users. It starts at $29 a month for one user and goes up to 21+ users, for which you’ll pay $119 a month. For the standard + premium plan, you’ll pay between $37 a month and $212 a month.


Pabau charges a flat monthly fee. Pabau’s pricing structure is based on the number of users and every client will get access to all features in the system. As an all-in-one system, we don’t charge extra for things such as data storage or client photos. 

The only additional costs are entirely optional. We offer one-off training and data transfer services to save you time and help you get up and running as soon as possible. The other optional fees are SMS charges and our advanced marketing feature.  

What are customers saying

Why Choose Pabau Over Vagaro vs Rosy Vagaro Rosy Pabau
Customizable online booking
Tailor online booking to your needs. With Pabau, you can fully customize the online booking experience with an online booking widget to match the look and feel of your brand. You won’t get the same level of customization elsewhere.
Consultation forms included
In Vagaro, you have to pay extra to get customizable forms. Rosy doesn’t offer any kind of consultation forms or waivers in their system. With Pabau, there are hundreds of template forms you can edit and customize to your own needs.
Client treatment notes
In Pabau you can add detailed notes about the client, specific to the treatment, and store them in the patient profile. Vagaro also allows you to add SOAP notes to the system. This isn’t available in Rosy.
Automated pre-care and aftercare emails
Want to send pre-care and aftercare emails to a client at the time of booking? In Pabau, this process is fully automated. Simply check a box at the time of booking and it’s taken care of.
Patient journey app
Want a way of making sure you have all correct documentation on file before a client has their appointment, such as consent, questionnaires, and before and after photos? Use Pabau’s dedicated patient app to keep you right and ensure you never miss a step again.
Robust reporting tool
Pabau has over 100 reports to choose from to cut and splice your data. You can also create and customize your own reports. Vagaro is reportedly a little light when it comes to reports.

Top 5 Reasons to Choose
Pabau Over Vagaro and Rosy

Pabau is built for medi aesthetic clinics

The best software understands you, your business, and your challenges. With Rosy salon software, the clue is in the name - it’s for salons. While Vagaro is mostly for the salons, spas, and fitness industry, Pabau has been built to meet the needs of medi aesthetic operators.

That’s why it has features that have been created specifically for this sector, such as automated pre-care and aftercare emails, electronic medical records (EMR), before and after photos, injection plotting, customizable forms, and so on. At Pabau, we get you.

One simple price

Want to just pay one simple price each month without having to shell out for extras?

If you choose Vagaro you’ll pay a monthly fee and then have to pay extra for everything from data storage to forms to a client check-in app. Similarly, Rosy has optional premium features that you’ll have to pay extra for, such as client images and an image library.

In Pabau, we keep it simple. All the features you need are under one roof, charged at one simple price. You don’t need to worry about all your add-ons adding up.

Has all the integrations you need

Rosy is pretty light when it comes to integrations - it has Facebook and Reserve with Google, that’s all. Vagaro, on the other hand, has some solid integrations that will help you with online bookings and managing your accounts. But with Pabau you’ll have access to the integrations that practitioners really need.

Whether you need to connect the tech you use for prescriptions, the call agent software you use for leads, or third-party insurance, Pabau will enable you to do it quickly and easily. Plus, you’ll also find the mainstays like Xero, MailChimp, and Stripe too.

All-in-one solution

Pabau isn’t the cheapest software on the market. But the great thing is you won’t need anything else as, in the words of one of our customers, “Pabau does it all.”

Choosing Rosy means you’ll probably need to budget for additional tools, such as consultation forms or waivers. This isn’t the case with Pabau. We have everything you need and, because we’re so feature-rich, as your business grows, we’ll grow with you.

A documented client journey

Clinics need to collect a LOT of documentation before an appointment, right? With Pabau, you don’t have to break a sweat trying to remember everything. Simply use our app to ensure you have up-to-date health records, signed medical consents, and photos.

Not every provider has this functionality, but we know how needed by med spa practitioners. Not only does it protect the client, it also protects your business.

Customers That Chose Pabau Over Others

“After 16 years of using about 20 different client management software systems, this is the only one I can honestly say does it all, and does it all very well.”

Roxanne Merchant,

Head of Operations, Juvea Medical

“Pabau is feature-rich, allowing us functionality to grow as our business needs grow, and at the same time quite intuitive to use. Competing software offerings can’t compete!”

Daniel, Doctor,

G2 review

“I’ve been in business for almost nine years. I’ve tried a lot of different software, but I was always missing some features. This software has everything that saves my time, keeps my records and medical forms in one place, and is easy to use.”

Angelina, Owner

G2 review

Ready to supercharge your practice
with Pabau?