Aesthetic nurse software alternatives: 7 UK picks for 2026

Key takeaways

Software covered: 1. Pabau, 2. GlowdayPRO, 3. e-clinic, 4. MERIDIQ, 5. Faces, 6. Consentz, 7. Phorest

Pabau is our top pick for UK clinics, because the POM batch number, the consent form and the photos sit in one client record.

GlowdayPRO is the closest like-for-like swap at £10 to £39 per practitioner per month plus VAT, and Faces is free to use.

Aesthetic Nurse Software publishes £25 and £50 per month plus VAT, so the reason to move is capability rather than price.

Work through the Handover Ledger before you cancel, because six record types can still be requested after your subscription ends.

Aesthetic nurse software alternatives worth a UK clinic’s time in 2026 are Pabau, GlowdayPRO and e-clinic, chosen on sterling price, prescriber records and data export. Those three cover the three reasons UK injectors actually leave.

Aesthetic Nurse Software is a specific product, not a category, and a cheap and simple one. For a solo injector under 150 patients it does the job. Clinics outgrow it for narrow reasons rather than broad ones.

This comparison is built for the practitioner who has already decided to look. So it leads with the shortlist and the prices. Then it covers the part nobody writes about. That is getting six categories of regulated record out before the subscription stops.

Aesthetic nurse software alternatives compared

The strongest aesthetic nurse software alternatives for UK clinics are Pabau for clinical records, GlowdayPRO for solo injectors, and e-clinic for prescribing integrations. The table below ranks them on the four axes that decide a switch.

One column here appears on no competitor’s comparison table. UK aesthetic practice runs on prescription-only medicines. A system that cannot hold the prescriber, the assessment and the batch number is missing what an investigation asks about first.

Read the last three columns as a set. Price is the easiest axis to compare and the least likely to matter after year one. The £25 a month you save is one dermal filler appointment.

On the CRM question, treat it as the same question. UK aesthetic clinics rarely need a separate customer database, because the marketing list and the clinical record describe the same person. A platform that splits them creates two versions of the truth. If you want the broader category view, our guide to software for aesthetic clinics sets out what an all-in-one system covers.

What separates good aesthetic software from a repurposed salon booking tool is the treatment record. The screenshot below shows the field set that column four is really asking about.

Every price below comes from the provider’s own website, read in September 2026. Where a vendor does not publish a figure, the table says so rather than repeating a number from a review site.

1. Pabau

Pabau is the pick for a UK clinic whose records have outgrown a lightweight diary. Practice management software like Pabau brings the clinical record, the calendar, payments and marketing into one system. A treatment note and the invoice for it then live in the same place.

The part that matters for injectables is injection plotting. You mark the site on a face chart, then select the product and the units. Pabau records the batch number, lot number and expiry against that treatment. If a product recall lands, you can name the affected patients from the record rather than a paper sticker sheet.

Consent is handled as digital forms tied to the client, and before-and-after photos are captured against the record rather than a phone camera roll. Stock deducts automatically when a treatment is logged, so your inventory and your notes stay in step.

Be honest about the trade-off. There is no free trial, because a platform this configurable set up badly is worse than the tool you left. Onboarding is structured instead: a data migration handled by the onboarding team, a dedicated client coordinator, and a documented setup portal. Expect weeks, not an afternoon.

Pricing scales with users and locations rather than features. Every subscription includes the whole platform, so nothing you shortlist today sits behind a higher tier later. If your search is really about clinical notes, our guide to aesthetic EMR software goes deeper on the record itself.

Pricing

Pricing is set by region and by user count, so the sterling figure for your team is confirmed on a demo call. Annual billing saves up to 20%. The plan structure is published on the Pabau pricing page.

2. GlowdayPRO

GlowdayPRO is the closest structural match to the system you are leaving. GlowdayPRO prices by patient count, exactly as Aesthetic Nurse Software does, so you can compare the two bills directly.

The product is built only for UK aesthetics, and it shows in the feature list. Automated medical questionnaires and consent forms, treatment mapping, before-and-afters, courses of treatment, and late cancellation and no-show protection are all in every tier.

Text and email reminders carry no extra charge, which is unusual. Most systems at this price meter SMS separately, so a busy month quietly costs more than the headline. GlowdayPRO also feeds the Glowday consumer directory, where reviews are invite-only.

The catch is the per-practitioner charge. A solo injector on the Growing tier pays £24 plus VAT. Add three colleagues at £15 each and the sums change quickly. Their site does not describe batch or lot number capture, so ask about it directly before you commit.

Pricing

The tiers gate patient volume, not features, so a growing list moves you up rather than unlocking tools. A 30-day free trial gives full access, and card readers are sold separately at £82.80.

3. e-clinic

e-clinic earns its place if your service list has grown past injectables. Weight loss, hormone therapy and anything requiring bloods need results and prescriptions inside the record. Only e-clinic names those integrations openly on its own pricing page.

The £65 plan covers appointments, reminders, online bookings, clinical notes and templates, treatment courses, photo and document management, and reporting. Role-based access controls and secure hosting are included, and email sending carries no charge.

The £85 plan is where the clinical depth sits. It adds pathology integrations, prescription integrations with providers such as CloudRX and SignatureRX, and accounting links to Xero. The £85 plan is a meaningful jump for a practitioner working with an independent prescriber.

Two constraints are worth knowing. You cannot mix plans across your team, so one clinician needing prescribing moves everyone to £85. Automations are billed per execution, which is fair at low volume and needs watching at high volume.

Pricing

e-clinic does not state on its pricing page whether these figures include VAT, so confirm that before you budget. Card processing, video calls, SMS bundles and automations are billed on usage.

4. MERIDIQ

MERIDIQ takes the opposite approach to an all-in-one platform. You buy the patient record on its own, then add booking, payments or a quality management module only if you want them.

The modular approach suits a specific reader. Say your diary works and your bookings arrive through a channel you like. Replacing the record alone is then a much smaller project than replacing a whole system.

The records module includes unlimited storage and unlimited records, with before-and-after images as a named feature. MERIDIQ also markets a CQC compliance module covering policies, audits and document control, which is a rare thing to see priced separately.

Add the modules up and the picture changes. Records, booking, payments and the management system together come to £50 a month for one user before VAT. At that point you are paying all-in-one money for a stack you assembled yourself.

Pricing

MERIDIQ states no setup fee and no lock-in contract, with a 14-day free trial. Their pricing page does not say whether these figures include VAT, so check before you commit.

5. Faces

Faces answers a problem the other six mostly ignore. A registered nurse without an independent prescribing qualification has to work to another prescriber’s directions, and finding that prescriber is a real operational task.

The platform combines appointment management, client records and unlimited form storage with a library of over 200 insurance-verified consent forms. A prescriber finder and ordering from more than 100 pharmacies sit alongside them.

Faces is free to use, with no card required. A free platform makes the switching decision unusually cheap to test. You can run Faces alongside your current system for a month without a second subscription.

Read the commercial model carefully all the same. Free platforms make their money elsewhere, usually on the marketplace or the product ordering. Work out what a normal month of stock costs you.

Pricing

Faces publishes no monthly subscription figure, because the platform itself is free at the point of use. Treat the marketplace and stock ordering as the cost to model rather than a licence fee.

6. Consentz

Consentz positions itself around the clinician and patient relationship rather than the diary. Its feature set leads with medical record creation, photo mark-up and dictation, then adds patient engagement, analytics, stock and billing.

That ordering tells you who it suits. Say your frustration is what happens during the ten minutes you spend with the patient. Consentz is then the closest fit on the list.

Consentz publishes no pricing. Its pricing URL redirects to the homepage, and there is no plan sheet to read. A missing price is not a criticism of the product. Comparing Consentz on cost simply needs a sales conversation first.

Pricing

Consentz does not publish a price on its own website, so no figure is quoted here. Ask for the per-user rate and the minimum term in the same email.

7. Phorest

Phorest started in salons and moved into medi-aesthetics, which explains both its strengths and its limits. The marketing suite, loyalty programme, review collection and retail tools are more developed than anything else on this list.

For a clinic where skincare retail and rebooking drive a real share of revenue, that matters. Consultation forms, charting, video consultations and a self check-in app cover the clinical side well enough for most non-surgical work.

The trade-off is depth on the injectables record. Phorest does not describe batch or lot capture on its site. A solo injector will also pay for retail and marketing machinery they may never switch on.

Pricing

Phorest asks you to request a quote rather than publishing plan prices. Ask for the figure including any payment processing minimums, because those are where salon platforms often make their margin.

What Aesthetic Nurse Software does well, and where UK clinics outgrow it

Aesthetic Nurse Software costs £25 or £50 a month plus VAT, and covers booking, records, deposits and reminders well for one practitioner. Clinics outgrow it on team size and clinical depth.

Start with what the incumbent gets right, because two of the ranking pages for this query cannot even agree on its price. The vendor publishes both figures on its own price plans page, on a slider set by practitioner count.

Foundation is £25 plus VAT a month and caps you at 150 patients. Advanced is £50 plus VAT with unlimited patients, and adds gift vouchers, a customised booking page, stock management, low stock alerts and staff access restrictions. Above 15 practitioners the price is quoted.

The commercial terms are genuinely good. Aesthetic Nurse Software runs a rolling monthly subscription with no minimum term. There is a 14-day free trial with no card. The vendor also imports your existing patient data from your old system at no charge.

So where does it run out? Three places, in the order clinics usually hit them.

1. Patient volume. The 150-patient cap on Foundation arrives faster than most new injectors expect, and the jump to Advanced doubles the bill.
2. Team growth. Staff access restrictions only appear on the Advanced tier, so a first employee forces an upgrade for a governance reason rather than a capacity one.
3. Clinical depth. Batch and lot capture, prescriber records and injection site mapping are not described on the vendor’s site. Those are the fields a UK injectables record turns on.

None of that makes Aesthetic Nurse Software a bad product. The pricing and the feature set are built for one practitioner, doing exactly what one practitioner needs. The moment you add a second person or a second site, the fit changes.

The Handover Ledger: what to export before you cancel

Cancel only after you have exported six records: clinical notes, signed consent forms, photographs, POM batch numbers, the prescriber’s assessment and the access audit trail. We call that set the Handover Ledger.

The reason to work through it in that order is regulatory, not technical. A UK aesthetic clinic can be asked to produce any of these after the subscription has stopped. “The software company deleted it” has never been an answer.

1. Treatment notes and clinical records. The NMC Code requires records to be dated, timed and attributed to whoever wrote them. Export them with those fields intact, not as flat text.
2. Signed consent forms. Export the signature, the form version that was signed, and the date. A consent form without its version is hard to defend if the wording changed later.
3. Before-and-after photographs. Clinical photographs held in a patient record are health data, which the ICO treats as special category data under UK GDPR. Export them tied to the patient, not as a loose folder.
4. POM batch and lot numbers, with dose and site. If a product recall lands two years from now, this is the only field that names the affected patients. Check it exports at all.
5. The prescriber’s assessment and directions. Since 1 June 2025 the NMC has required a face-to-face consultation and a documented clinical assessment before prescribing for elective non-surgical cosmetic procedures. The evidence lives in the record.
6. The access audit trail. Who opened which record, and when. An audit trail is the first record requested after a suspected data breach, and the least likely to survive a migration.

In practices we onboard, the batch numbers are the record that goes missing. They were written on a sticker sheet and photographed, never typed into a field.

Four questions to put to your current vendor in writing

Send these by email, not on a phone call, so the answers are on record before you give notice.

• What notice period applies, and does billing stop on the notice date or at the end of the term?
• In what file format does each of the six ledger items export, and do photographs come out linked to the patient?
• How long does data stay available after cancellation, and how much notice do we get before deletion?
• Will you confirm in writing that you will return or delete all personal data at our instruction?

The fourth question is not a favour you are asking. Your clinic is the data controller and the software vendor is your processor, so your contract already has to say this.

The ICO is explicit on this point. A controller-processor contract must require the processor to delete or return all personal data at the controller’s choice. Quote that when you ask. Our guide to aesthetics compliance basics covers the wider documentation set.

What to look for in nurse aesthetic software

Judge nurse aesthetic software on four things: the prescriber and POM batch record, setup time, how it scales past one practitioner, and data export.

Everything else is preference. The features shortlists usually lead with, such as online booking and reminders, are now table stakes across every system here.

The UK compliance checks that actually apply to you

UK regulation of aesthetics is patchier than most software marketing suggests. The shortlists of aesthetic clinic software UK buyers work from rarely explain which rules bite. Four points are worth getting straight.

• CQC registration is narrower than people assume. Botulinum toxin and dermal fillers given purely for cosmetic reasons sit outside the CQC scope of registration. The same injection given for hyperhidrosis or bruxism is a regulated activity.
• JCCP and Save Face are voluntary registers. Both are accredited by the Professional Standards Authority. Neither is a statutory regulator, and neither replaces your NMC or GMC registration.
• Remote prescribing is out. Nurse and midwife prescribers must consult face-to-face and document a clinical assessment before prescribing for an elective non-surgical cosmetic procedure. The GMC holds the equivalent line for doctors.
• England’s licensing scheme is not in force. The Government published its consultation response in August 2025, proposing a red, amber and green risk model. No commencement date has been set, according to the House of Commons Library briefing on the subject.

What follows for your shortlist is narrow but concrete. Any system you buy must let you record a prescriber against a treatment, store the assessment, and produce both later without a support ticket.

How long setup really takes

Setup time splits the market cleanly, and the vendors are open about it. Self-serve systems get you booking the same day. Configurable platforms take weeks and then work harder for you.

• Same day to a few days. GlowdayPRO offers a 30-day free trial with full access. MERIDIQ offers a 14-day trial with free onboarding and no setup fee.
• A week or two. Aesthetic Nurse Software runs a 14-day free trial and imports your existing patient data for you at no charge.
• Several weeks. Pabau has no free trial by design. You get a structured migration, a dedicated client coordinator and a setup portal instead.

Neither end of that range is wrong. A solo injector should be suspicious of a system needing a month of configuration. A three-site group should be equally suspicious of one needing none.

Solo injector or multi-site clinic

A solo injector should buy on patient volume and cost, while a multi-site clinic buys on role-based access and per-site stock. Reporting across locations belongs on the second list too.

The distinction shows up in pricing models. Per-practitioner pricing is generous to a single user and punishing to a team of six. Per-location pricing works the other way. Model your headcount 18 months out, not today.

Choosing software for aesthetic clinic teams also means asking who signs off a note. Any nurse software you shortlist should let a non-prescriber record that they worked to another practitioner’s directions, with that practitioner named.

The switching threshold

Here is the rule we would apply. Switch when a Handover Ledger item is not captured at all today. Switch too when you will add a practitioner or a site within 12 months.

Stay put when the ledger is complete and your complaints are about the interface. A migration costs you a fortnight of admin and a month of small errors, and a £25 monthly saving does not repay that.

Test yourself against one question before you decide. If an inspector asked today for the batch number of a filler you injected six months ago, could you produce it in five minutes? If not, that is your answer. For the broader category view, see our wider clinic software roundup. The aesthetic consultation notes template lets you audit your current record first.

How Pabau handles a mid-year switch for UK aesthetic clinics

Most clinics do not switch in January. They switch when something breaks, which means moving a live diary and a live patient list without dropping either. Pabau’s onboarding is built for that.

The onboarding team runs the data migration. Client records, appointment history and stock come across as a project, not a weekend of copy and paste. A dedicated client coordinator owns your setup, and a documented portal answers the questions that come up at 9pm.

Once you are in, the Handover Ledger stops being a task and becomes the default. Consent forms are signed digitally against the client. Before-and-after photos attach to the treatment. Injection plotting captures the product, the units, the site, the batch number and the expiry date in one screen.

Role-based access controls decide who can open which record, and the audit trail is kept for you rather than assembled later. The practical outcome is simple: the next time somebody asks for a record, you look it up instead of hunting for it.

Move your clinical records without losing the ledger

Pabau’s onboarding team migrates client records, appointment history and photos, then configures consent forms and batch capture for your treatments. See the switch mapped to your own clinic in a 30-minute demo.

Book a demo

Conclusion

Pick on what your record has to prove, not on the monthly fee. A solo injector under 100 patients who is happy with their notes should look hardest at GlowdayPRO or Faces. The sums are small and the swap is quick.

A clinic with a second practitioner, a stock cupboard and a prescriber to account for has a different problem. There the answer is a platform that holds the batch number and the consent form in the same record as the appointment.

Whichever way you go, do the Handover Ledger first. The cost of switching is a fortnight of admin, and the cost of switching badly is a record you cannot produce three years later.

Working out whether your notes would survive the move is the fastest way to decide. Book a demo to see how Pabau records batch numbers, consent and photos against every treatment in your clinic.

Continue your research

Want the clinical record itself compared? Aesthetic EMR software goes deeper on charting, photo storage and what an aesthetics record has to hold.

Mapping the patient journey before you migrate? The customer journey in aesthetics shows which touchpoints your new system has to cover from enquiry to follow-up.

Need the compliance paperwork straight? Aesthetics compliance sets out the documentation an aesthetics practice is expected to keep and produce.

Auditing your consultation notes first? The aesthetic consultation notes template gives you a field list to check your current record against before you export it.

Still weighing the wider market? Our aesthetic clinic software roundup covers the platforms aimed at larger practices and multi-site groups.

Frequently asked questions