HD brows consultation form: Free template + 7-step guide

HD Brows is a seven-step brow treatment that combines consultation, tinting, waxing, threading, tweezing, finishing touches and aftercare, shaping brows around each client’s face.

Before any of it starts, the salon needs a consultation form that records the client’s brow goals, contraindications, patch test result and signed consent. This guide shows how to complete that form at each step. It also gives you a free, downloadable HD Brows aftercare form for the final sign-off.

The form gets filled in at three moments: the patch test 48 hours ahead, treatment day, and the aftercare sign-off. A standardized template means no question gets skipped on a busy day. It also gives you a dated record for UK GDPR retention. If a client later reports a reaction to the tint, it is your evidence of due diligence.

Download your free HD Brows aftercare form

A one-page sheet with 12 aftercare instructions, from keeping brows clean and dry for 24 hours to avoiding sunbeds for 48 hours. It ends with a declaration the client signs to confirm they read and understood it.

Download template

HD Brows is a seven-step treatment covering consultation, tinting, waxing, threading, tweezing, finishing touches and aftercare.

The consultation form records skin sensitivity, contraindications, brow goals, the patch test result and informed consent before any tint is applied.

Oxidative tint makers require a 48-hour patch test, and UK cosmetics law makes their allergy warning mandatory. Skipping the test leaves the salon exposed if a client reacts.

Clients typically rebook every 4-6 weeks, so the brow mapping notes on the form let any stylist recreate the agreed shape.

Digital forms let clients complete the consultation before they arrive, with patch test, aftercare and rebooking reminders sent automatically.

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What is an HD Brows consultation form?

An HD Brows consultation form is a structured intake document that captures client and treatment information before the seven-step treatment begins. It does four jobs:

Captures informed consent for the tint and the removal techniques.
Screens for contraindications that could make the treatment unsuitable.
Documents the bespoke shape design agreed with the client.
Records the patch test result that the tint manufacturer’s instructions call for.

The form is both a treatment record and a legal document. Under UK GDPR, health information disclosed during the consultation needs a lawful basis for processing, typically the client’s consent. Records are usually kept for 3-6 years after treatment to support dispute resolution or insurance claims. The salon must also hold proof of the patch test if the client later reports a reaction.

Offering facials and other skin services too? The esthetician consultation form covers the same intake ground for those appointments.

How to fill it out

These steps are for beauty therapists, brow stylists and salon managers running their own consultation form. The downloadable aftercare form covers the last one. Work through the form in five steps:

Complete client details at the start of the appointment. Record name, phone, email, date of birth and any known allergies to cosmetics or hair-removal products. Get the client’s consent signature at the end of the form, since consent is never automatic.
Screen for contraindications. Ask about skin conditions, recent treatments and sensitivities. Flag absolute contraindications, such as active dermatitis, recent laser treatment, or an allergic reaction to cosmetic products in the past 12 months. For relative contraindications like mild eczema away from the brow area, sensitive skin or pregnancy, document the client’s acknowledgment. Then proceed only with extra caution or a patch test.
Perform and record a 48-hour patch test if tinting is planned. Apply a small amount of the custom-blended tint to the inner elbow or behind the ear, and note the date and time. The client checks the site 48 hours later, before returning for the full treatment. Tint makers’ instructions call for a 48-hour patch test before oxidative tinting. Follow the brand’s retest rules for returning clients, and log every test.
Map the brows during the consultation step. Assess the client’s face shape, natural brow bone and hair growth direction. Design a shape that flatters their features and matches their stated goals. Note the shape or sketch it on the form, so there is a record if the client later wants something different.
Give written aftercare and record that the client understood it. Hand over the downloadable aftercare form. It asks clients to keep brows clean and dry for 24 hours and skip swimming or strenuous exercise for 24-48 hours. It also rules out sunbeds for 48 hours, and Retin-A, AHAs or exfoliation for 72 hours either side of treatment. The client signs the declaration at the bottom once they have read it. Add your rebook window, typically 4-6 weeks for tint and longer for shape maintenance.

Those records don’t all happen on one day. The patch test entry comes two days before treatment, and the rebook interval closes the file weeks later.

Timeline of when each HD Brows consultation form record is captured. — *Only the patch test record is completed before treatment day, so book that visit when the client first inquires. Timings as stated in this guide.*

What to include on the form

A professional HD Brows consultation form needs these seven sections:

Form section	What to capture	Why it matters
Client details	Name, date of birth, phone and email, occupation, emergency contact	GDPR data subject identification and an audit trail for service records
Brow goals and preferences	Desired shape, arch height, thickness, color tone, and any before-and-after examples the client shows	Sets expectations, documents what the client agreed to, and protects against disputes
Skin and allergy screening	Known allergies, eczema, psoriasis or dermatitis history, recent laser, chemical peel or microneedling treatments, and medications such as Accutane or blood thinners	Contraindications check that identifies clients who need a patch test or may be unsuitable for treatment
Patch test record	Date and time applied, location (inner elbow or behind the ear), 48-hour confirmation date, and the result	UK Cosmetics Regulation compliance for oxidative tints, and evidence of due diligence if a reaction is claimed
Informed consent	Client signature confirming they understand the steps, the risks (redness, minor irritation, tint staining), the aftercare, and that they have no contraindications	Legal protection, a lawful basis for processing health data under GDPR, and liability cover
Brow mapping notes	Face shape, natural brow position, head, arch and tail measurements, and the custom tint shade (for example, “ash brown blend”)	Guides the treatment, keeps rebookings consistent, and documents the agreed design
Aftercare and product recommendations	Aftercare checklist (no water for 24 hours, no gym for two days, no tweezers between visits), suggested retail products, and the 4-6 week rebook interval	Helps results last, opens a retail sale, and proves aftercare guidance was given

The seven steps of an HD Brows treatment

Knowing the seven steps shows you what the form has to capture at each stage. Consultation comes first, and tinting is optional. The three removal techniques follow in order, then finishing touches and aftercare.

Step 1: Personal consultation and eyebrow mapping

The stylist assesses the client’s face shape (oval, round, square or heart), natural brow bone, hair growth direction and skin tone. Using bespoke eyebrow mapping, they design a shape that flatters the client’s features and matches their goals. Document the agreed design on the form. The client then knows what to expect, and future stylists can repeat it.

Step 2: Custom color tinting (optional)

If the client opts for tinting, a custom-blended tint darkens the brows to match their hair or desired tone. These tints are typically oxide-based. A 48-hour patch test must come first, as the tint manufacturer’s instructions require.

Record the shade used and any reaction seen at the patch test. Tinting takes 10-15 minutes, and results last 6-8 weeks depending on skin type and sun exposure.

Steps 3-5: Precision removal with waxing, threading and tweezing

Three removal techniques give HD Brows its precision. Waxing removes hair in bulk along the upper and lower line. Threading refines stray hairs with a thread held taut by the stylist, and offers the most control. Tweezing picks off individual hairs and fine-tunes the final shape.

Layering all three is what separates HD Brows from a standard tint-and-shape service. Note whether the client has sensitive skin or a history of ingrown hairs, because either one changes the removal sequence.

Step 6: Finishing touches and makeup

A light makeup finish, typically a brow gel or powder, sets the shape, fills sparse areas and completes the look. The client sees the result immediately and can ask for minor adjustments before leaving. For home use, recommend HD Brows Brow Glue, HD Brows Brow Colourfix or a tint lock serum to hold shape and color between appointments.

Step 7: Aftercare advice and home maintenance

The stylist hands over the written aftercare form. Its main rules are:

Keep brows clean and dry for 24 hours, and don’t touch or rub them.
No makeup, creams or oils on the brow area for at least 24 hours.
No swimming or strenuous exercise for 24-48 hours, and no hot showers, steam baths or saunas for 24 hours.
No prolonged direct sunlight or sunbeds for 48 hours.
No Retin-A, AHAs or exfoliation around the brows for 72 hours either side of treatment.
No self-tan on the face for one week before and 48 hours after treatment.

The form also asks clients to report any side effects quickly and attend follow-up appointments, even when healing looks fine. Between visits, ask them not to pluck or wax at home, so the shape grows out evenly within 4-6 weeks.

If you recommend an aftercare serum, such as HD Brows Brow Miracle Daily Conditioner, note how often to use it. The signed declaration proves aftercare was given and understood, which protects you if a dispute comes up later. If a client books a wax-only tidy between full treatments, the eyebrow waxing aftercare template covers that visit.

Contraindications and patch test requirements

HD Brows tinting uses oxidative dyes containing hydrogen peroxide and para-phenylenediamine or similar compounds. UK Cosmetics Regulation 1223/2009 limits these eyelash and brow tints to professional use and requires an allergy warning on the label. The tint maker’s instructions call for a 48-hour patch test, so document it on the consultation form.

Absolute contraindications include active dermatitis, open wounds, a chemical peel in the last two weeks, or a documented allergic reaction to cosmetic products. Relative contraindications need informed consent and careful assessment before you proceed.

They include mild eczema away from the brow area, very sensitive skin and pregnancy. Always ask whether the client takes Accutane or other medications that thin the skin or slow healing.

How it compares with brow lamination

HD Brows and brow lamination both give defined, fuller-looking brows. They suit different clients, though, and wear off on different timelines.

Aspect	HD Brows	Brow lamination
Technique	Tinting, waxing, threading and tweezing for shape and color	Chemical treatment that relaxes brow hairs and sets them upward
Longevity	Tint lasts 6-8 weeks, and the shape regrows in 4-6 weeks	Lasts 6-8 weeks, fading as the natural curl returns
Best for	Clients who want a defined shape, deeper color and precise removal	Clients with curly or unruly brows who want a lifted, fuller look without removal
Contraindications	Active dermatitis, recent chemical peels, Accutane use, tint allergies	Bleached or very fragile brows, recent perm treatments, very sensitive skin
Combining treatments	Pairs with lamination for more definition and hold	Pairs with an HD Brows tint for more definition and hold

Both treatments can be combined in one appointment. Lamination lifts and straightens the hair, then HD Brows tinting and shaping add definition. Ask on the form whether the client wants a combined treatment, and record their preference. If they book lamination too, send them home with the brow lamination aftercare sheet as well.

How Pabau handles brow consultations, patch tests and rebooking

Run on paper, this process leans on memory. The client completes the form at reception, the stylist phones to check the patch test, and rebooking depends on someone remembering at checkout.

Pabau, the spa software we build, moves that loop online. With its digital forms software, clients complete the consultation form on a tablet or by email before they arrive. Their answers save straight to the client record. Pabau then sends three automated messages:

A reminder 48 hours after the patch test, so the client confirms the result before treatment.
Aftercare instructions by SMS immediately after the appointment.
A rebooking reminder 4-6 weeks later, timed to when the shape grows out.

Your stylists stop chasing paperwork, and clients arrive with the form already done. Every consent and patch test also sits on file if a reaction is ever reported.

Pabau digital forms — *Pabau’s digital forms let clients complete the HD Brows consultation before they arrive, so the stylist starts with screening and consent already on file.*

Collect HD Brows consultations before clients arrive

Pabau’s digital forms capture consent, screening and patch test results ahead of the appointment. Automated reminders then handle aftercare and the 4-6 week rebook.

Book a demo

Conclusion

If your salon still keeps HD Brows consultations on loose paper, start with the patch test record. It is the one part completed days before treatment, and the one you need most if a client reports a reaction.

Use the consultation form for every client, including regulars, and keep the brow mapping notes current. Close each visit with the signed aftercare form. The payoff is consistent shapes across stylists and a defensible file. The cost is a few extra minutes at the first visit.

Book a demo to see how Pabau collects consultation forms, chases patch tests and fills your rebooking slots without the paperwork.

Aftercare for lash clients too? Lash lift aftercare template covers what clients should avoid after a lash lift.

Offering eyelash extensions? Eyelash extensions aftercare explains how clients keep extensions in place between fills.

Running skin treatments alongside brows? Esthetician consultation form captures skin history and goals before facials and peels.

Need consent for facials? Facial consent form template records informed consent before any facial treatment.

Choosing a booking system? Best beauty salon booking software compares tools that handle reminders, deposits and rebooking.

Frequently asked questions

What is HD Brows?

HD Brows is a seven-step professional brow treatment. It combines a personal consultation, bespoke eyebrow mapping, optional color tinting, precision removal (waxing, threading and tweezing), finishing makeup and aftercare guidance. The result is high-definition brows tailored to each client’s face shape and preferences.

Is a 48-hour patch test required before tinting?

Yes. Tint manufacturers’ instructions call for a 48-hour patch test before oxidative tinting. UK Cosmetics Regulation 1223/2009 makes the allergy warning on these tints mandatory. The result must be documented on the consultation form and confirmed clear before the full treatment proceeds.

What should I ask during the consultation?

Ask about brow goals, shape preferences, and any allergies to cosmetics or hair-removal products. Check for dermatitis or skin sensitivity, recent laser or chemical peel treatments, medications such as Accutane or blood thinners, and pregnancy. Document contraindications and get informed consent before proceeding.

How long do HD Brows last?

The tint lasts 6-8 weeks depending on skin type and sun exposure, and the shape regrows in 4-6 weeks. Clients typically rebook every 4-6 weeks for maintenance. Some return every 8 weeks for a tint only.

Can it be combined with brow lamination?

Yes. Lamination lifts and straightens the hair, then HD Brows tinting and shape design add definition. The two use different techniques and can be performed one after the other in the same appointment.

What aftercare do clients need?

Clients should keep brows clean and dry for 24 hours, with no makeup, creams or oils on the area. They should avoid swimming or strenuous exercise for 24-48 hours, and sunbeds for 48 hours. They shouldn’t pluck or wax at home between appointments. Give them a written aftercare form, and have them sign it to confirm they understood it.