Weave pricing: plans, costs and add-ons explained (2026)

Weave pricing starts at approximately $249 per month per location. Most practices pay well above that once the setup fee, the add-ons, and the annual contract are counted. The Pro plan runs around $249 a month, and onboarding adds a one-time fee of roughly $750. A single-location practice on a 12-month contract therefore commits to about $3,738 before a single add-on.

Weave is popular with dental, optometry, and general medical practices that want a communications layer on top of their existing practice management system. The platform bundles VoIP phone, two-way texting, appointment reminders, and payments into one subscription. Weave publishes almost none of it, and the setup fee catches buyers off guard. The add-ons needed for a complete setup then push monthly costs well above the headline rate.

Found our content helpful?

Key takeaways

Weave pricing starts at roughly $249/month per location for the Pro plan, with a separate $750 setup fee on top.

Notably, the Elite plan adds call analytics, expanded review tools, and premium scheduling, but Weave does not publish its rate.

Indeed, add-ons for forms, payments, and analytics can push a single location past $4,000 in year one.

Weave bills per location on an annual contract, so costs scale fast and early exits carry penalties.

Practice management software like Pabau bundles scheduling, clinical records, and patient communications in one subscription instead.

Weave pricing plans: what the Pro and Elite tiers cost

Weave sells two core tiers, and the Pro plan starts around $249 per month per location according to third-party review sources such as Capterra. Weave does not publish full pricing details, so the exact figure varies by contract and practice size.

Because Weave keeps the Elite rate off its website, you have to contact sales for a quote. Practices with several sites pay per location, so the bill scales quickly for growing groups. Instead, our software comparison pages line the main platforms up on price and features, which is quicker than collecting three quotes.

Weave Pro plan: features and limitations

The Pro plan covers the core communication toolkit: VoIP phone calls, two-way SMS texting, automated appointment reminders, and basic payment processing. For a single-location dental or optometry practice that already runs a separate PMS, that may be enough. In fact, the catch is what sits outside it. Notably, advanced analytics and the full review management suite are not included, and deeper scheduling or clinical integration means either an upgrade or a second system.

Weave Elite plan: is the upgrade worth it?

The Elite upgrade earns its cost for practices that live on reviews and call data, and rarely for anyone else. Specifically, it adds call analytics, expanded review request tools, and premium scheduling features. A smaller single-location practice with simpler workflows will struggle to justify the extra monthly spend, especially since several Elite-level features still sit behind paid add-ons.

Weave setup fees and onboarding costs

Weave charges a one-time setup fee of approximately $750, according to third-party review sources. Specifically, the fee covers onboarding and system configuration, and it is payable upfront before the platform goes live.

For a practice signing a 12-month contract at $249/month, the year-one commitment looks like this before any add-ons:

The annual contract means you pay whether you stay or leave. Indeed, practices that cancel early may face penalties, which is worth clarifying before signing. Several user reviews on G2 cite difficulty cancelling as a frustration, particularly for practices that outgrow the platform or want to consolidate systems.

Weave add-ons: extra features and their costs

Weave add-ons extend functionality beyond what either core plan includes. However, prices for individual add-ons are not published and vary by contract; third-party reviewers name the following as common paid additions:

• Digital forms: Patient intake and consent forms sent by text or email, usually priced as a separate module
• Weave Payments: Text-to-pay and in-office digital payment processing, which may carry transaction fees beyond the base subscription
• Advanced analytics: Detailed call tracking, missed call reporting, and practice performance dashboards
• Review management expansion: Automated Google review requests and reputation monitoring beyond the Pro plan’s basic version
• Insurance verification: Some tiers include basic eligibility checking, and enhanced versions may cost extra

The add-on model is the structural problem with Weave pricing. A practice that needs forms, advanced analytics, and full payment processing alongside the base communication tools will find the $249 headline understates its monthly spend. Three add-ons can reasonably lift the monthly figure to $350-$450 or more. In short, the exact number depends on what the sales team agrees to.

Hidden costs of Weave: where the extra spend comes from

Beyond the setup fee and the add-ons, several costs surface after sign-up that buyers rarely budget for.

• Per-location charges: Weave prices per location, not per practice. A group with three sites pays three times the monthly subscription rate.
• Hardware costs: VoIP desk phones compatible with the Weave system may need to be bought separately.
• Payment processing fees: Weave Payments charges transaction fees on top of subscription costs. The rate varies by contract.
• Early termination: Annual contracts with cancellation clauses can produce unexpected costs if a practice migrates mid-contract.
• Training time: The platform has a learning curve for front-desk staff. Budget for training hours and a short dip in productivity during onboarding.

Stack those on the base commitment and the shape of the first year changes. A single-location practice on the Pro plan with two add-ons can reach $4,000 or more in year one, based on figures cited by third-party reviewers. Overall, that is an estimate rather than a published Weave price, and your contract terms decide the final number.

Weave reviews: what practices say about the pricing and platform

Weave holds 4.3/5 on Capterra from 673 reviews and 4.4/5 on G2 from 280 reviews. In short, the review themes tell a consistent story about where the platform delivers and where it falls short.

What reviewers consistently praise:

• Easy-to-use patient texting and two-way messaging for appointment confirmations
• Reliable VoIP call quality with voicemail transcription
• Consolidated communication hub that replaces separate texting and phone tools

What reviewers consistently flag as concerns:

• Pricing transparency: reviewers often note that the full cost came in higher than expected after contract review
• Setup fee complaints: the $750 onboarding charge catches buyers off guard, particularly smaller practices
• Contract lock-in: annual commitments with limited flexibility and reported difficulty cancelling
• Limited customization for practices outside dentistry and optometry, particularly aesthetic and wellness providers

The pattern points to a platform that suits its intended audience, meaning single-location dental and optometry practices. It creates friction for practices with more complex workflows, several sites, or a specialty outside dental and eye care. Weave also handles communication only, so practices keep running a separate clinical records system alongside it. Practices that decide the fit is wrong usually start by shortlisting Weave alternatives.

How Pabau works as an all-in-one alternative to Weave

Pabau is practice management software built for aesthetic, wellness, and medspa practices. In contrast, Weave sits on top of an existing PMS as a communication layer. Pabau replaces several tools at once instead, handling scheduling, clinical records, patient communications, digital intake forms, automated workflows, and payments under one subscription. For practices weighing up medical spa software, that removes the second system Weave leaves you running.

Pabau pricing starts from $62/month, and every subscription tier includes the full feature set rather than holding core functionality behind add-ons. Notably, it holds 4.7/5 on Capterra across 600+ reviews, where users point to workflow consolidation as the reason they moved off a multi-tool setup.

For practices that find Weave’s dental-centric design a poor fit, the vertical-specific tooling matters more than the price line. Injection plotting, before-and-after photo management, consent workflows, and treatment recall all sit in the same record as the appointment. As a result, your front desk stops rekeying the same patient into two systems, and one bill covers both jobs.

Running a practice that needs more than a phone system?

Pabau brings scheduling, patient records, automated communications, and payments into one platform for aesthetic and wellness practices. See how it covers the work Weave leaves to a second system.

Book a demo

Conclusion

Weave is worth its price to the practice it was designed for. That means a single dental or optometry site that already owns a clinical system and wants better phone and text handling. Instead, judge it on the year-one number rather than the monthly one. Ask for an itemized quote covering every add-on you need on day one, and the decision becomes straightforward.

For aesthetic and wellness practices the arithmetic rarely works. You pay per location for a tool that documents nothing clinical, and the records system you still need arrives on a separate invoice. In short, the trade-off worth remembering is that a communications layer only ever removes one job from the front desk.

If you would rather consolidate communications, records, and operations into one system, book a demo and see what your practice stops paying twice for.

Continue your research

Comparing pricing across medical platforms? Tebra pricing breaks down the plans, add-ons and contract terms the same way.

Looking at an EHR-first option instead? DrChrono pricing covers each tier and what it leaves out.

Want the whole field before you choose? Pabau competitors and alternatives reviews the main practice management platforms side by side.

Frequently asked questions